Paragraph 11 Meetings

The Corporation shall meet at least three times during a calendar year, and shall hold such other meetings as may be necessary.

Subject to sub-clauses 11(4) and 11(5) and to sub-clause 12(4), all meetings shall be called by the Clerk, who shall, at least five calendar days before the date of the meeting, send to the members of the Corporation written notice of the meeting and a copy of the proposed agenda.

If it is proposed to consider at any meeting the remuneration, conditions of service, conduct, suspension, dismissal or retirement of the Clerk, the Chair shall, at least five calendar days before the date of the meeting, send to the members a copy of the agenda item concerned, together with any relevant papers.

A meeting of the Corporation, called a “special meeting”, may be called at any time by the Chair or at the request in writing of any five members.

Where the Chair, or in the Chair’s absence the Vice-Chair, decides that there are matters requiring urgent consideration, the written notice convening the special meeting and a copy of the proposed agenda may be given within less than five calendar days.

Every member shall act in the best interests of the Corporation and shall not be bound to speak or vote by mandates given by any other body or person.

Members may participate in any meeting irrespective of where any member is or how the members communicate with each other but so that such members shall be required to be able to hear each other. If members participate in a meeting when they are not all in the same place, then they may decide that meeting is treated as taking place wherever any of them is.

Any decision that could be made by a meeting of the Corporation or any committee thereof shall be capable of being validly made if a resolution in writing is signed to that effect by such number of persons being at least the minimum number required to pass a resolution at a meeting and eligible to be at the relevant quorate meeting of the Corporation or committee thereof (as the case may be).

Any meeting or communication with a member of the Corporation or any committee thereof shall be capable of being made by electronic means (as defined in section 1168 (3) to (6) (inclusive) Companies Act 2006^f1).