# The Arable Area Payments Regulations 1996, Regulation 14: Keeping and retention of records by a collector and by a processor


(1) This regulation applies where a farmer claims a compensatory payment in respect of land set aside for non-food purposes which is used for the production of Annex I raw materials.
(2) A collector shall keep records of the quantity of all Annex I raw materials produced on that last-mentioned land which he has purchased and sold for processing, and the names and addresses of all subsequent buyers or processors to whom he has sold those raw materials.
(3) A collector shall retain the records referred to in paragraph (2) above until the earlier of–
(a) the end of the third calendar year following the year in which he delivers to a processor the Annex I raw materials to which those records relate with a view to their being processed to obtain one or more of the products mentioned in Annex III to Commission Regulation 334/93; or
(b) the seventh anniversary of the date of their creation.
(4) A processor shall make records showing on a daily basis in relation to Annex I raw materials produced on the land referred to in sub-paragraph (1) above–
(a) the quantity of all such Annex I raw materials purchased by him for processing;
(b) the quantity of such Annex I raw materials processed by him together with the quantity and type of products and by-products obtained from the processing;
(c) the losses of such Annex I raw materials resulting from processing;
(d) the quantity of such Annex I raw materials destroyed, if any, together with the reason for such destruction;
(e) the quantity and type of products and by-products sold or otherwise disposed of by him and the price obtained; and
(f) the names and addresses of all subsequent buyers or processors to whom he sells such Annex I raw materials or products or by-products of processing.
(5) A processor shall retain the records referred to in paragraph (4) above for two years from the date on which he processes, destroys, sells or otherwise disposes of the Annex I raw materials to which they relate.

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Source: https://www.legislation.gov.uk/uksi/1996/3142/regulation/14 (the official version)
Page: https://openlegislation.uk/arable-area-payments-regulations-1996/regulation-14
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.