Paragraph 3

The ballot holder shall, at least 42 days before the day of the ballot—

(a)

publish notice of the ballot stating—

(i)

the day of the ballot; and

(ii)

that the ballot will be taken entirely by post, with votes to be returned by 5 p.m. on the day of the ballot;

(b)

prepare a list of persons entitled to vote and proxies (if any);

(c)

send to each person entitled to vote or, if applicable, that person’s proxy a statement which–

(i)

explains the arrangements for the ballot;

(ii)

explains that regulation 5(3) allows that person to request a copy of the BID proposals from the BID proposer; and

(iii)

provides the name and address of the BID proposer; and

(d)

send to the Department a copy of the notice referred to in sub-paragraph (a).