# The Criminal Procedure Rules 2025, Rule 5.12: Request for certificate, extract or information under other legislation

Extent: E+W

(1) This rule applies where legislation other than these Rules—
(a) allows a certificate of conviction or acquittal, or an extract from records kept by the court officer, to be introduced in evidence in criminal proceedings; or
(b) requires or permits information about a case, including information contained in materials kept by the court officer for the purposes of the case, to be supplied by the court officer to a specified person for a specified purpose.
(2) A person who wants such a certificate or extract, or such information, must—
(a) apply in writing to the court officer;
(b) specify the certificate, extract or information required;
(c) explain under what legislation and for what purpose it is required; and
(d) pay any fee prescribed.
(3) If the application satisfies the requirements of that legislation, the court officer must supply the certificate, extract or information requested—
(a) to a party; and
(b) unless the court otherwise directs, to any other applicant.
[Note. Under sections 73 to 75 of the Police and Criminal Evidence Act 1984, a certificate of conviction or acquittal, and certain other details from records to which this Part applies, may be admitted in evidence in criminal proceedings.
Examples of legislation to which paragraph (1)(b) of this rule applies include (this is not a complete list)—
(a) section 17 of the Criminal Appeal Act 1995, under which information may be required by the Criminal Cases Review Commission;
(b) section 115 of the Crime and Disorder Act 1998, under which information may be supplied to specified authorities for the purposes of that Act;
(c) section 14 of the Offender Management Act 2007, under which information may be supplied to specified persons for offender management purposes; and
(d) article 7 of the Age of Criminal Responsibility (Scotland) Act 2019 (Consequential Provisions and Modifications) Order 2021, under which information may be required to assist in a review of Scottish criminal records concerning a time at which the subject of those records was under 12 years old.
Under section 92 of the Sexual Offences Act 2003, a certificate which records a conviction for an offence and a statement by the convicting court that that offence is listed in Schedule 3 to the Act is evidence of those facts for certain purposes of that Act.
A certificate of conviction or acquittal, and certain other information, required for other purposes, may be obtained from the Secretary of State under sections 112, 113A and 113B of the Police Act 1997.
This rule applies where certificates or extracts from court records are required for use in evidence or for some other purpose specified in legislation. Where this rule does not apply, information about a case may be obtained under rule 5.8.]

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Source: https://www.legislation.gov.uk/uksi/2025/909/rule/5.12 (the official version)
Page: https://openlegislation.uk/criminal-procedure-rules-2025/rule-5.12/enacted
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.