Regulation 3 Obtaining information for the purposes of canvassing
As soon as practicable after the district council instructs the ballot holder to hold a ballot (under regulation 5(1) of the 2013 (General) Regulations), DFP shall–
prepare a document showing (as far as DFP is able to ascertain from its non-domestic rates billing records at that time) the name of each non-domestic ratepayer and the address, property type and rateable value of each relevant property which is occupied, or (if unoccupied) owned, by them in the geographical area to which any BID proposals, alteration proposals or renewal proposals, as the case may be, relate; and
provide a copy of the document referred to in paragraph (1)(a) to the district council and the ballot holder as soon as practicable.
The district council shall make available for inspection by any person a copy of the information in the document referred to in paragraph (1)(a) at its principal office during normal working hours.
On receiving a request (made in accordance with paragraph (3)) from–
the BID proposer or BID body;
any person who, or any group of persons which, represents 5 per cent or more of the persons who are to be liable for any proposed BID levy,
DFP shall supply a copy of the information in the document it is required to prepare under paragraph (1) to the person or group of persons concerned in data form.
A request for information under paragraph (2) shall-
be made in writing to DFP;
identify the BID ballot, alteration ballot, renewal ballot or re-ballot in relation to which the request is made;
confirm that the person or group of persons making the request intends to make use of the information requested only for the purpose of canvassing persons entitled to vote in the BID ballot, alteration ballot, renewal ballot or re-ballot identified in the request.
A person to whom this section applies shall be guilty of an offence if they–
disclose to any person any information supplied to it under paragraph (2);
make use of any such information,
otherwise than for the purpose of canvassing persons entitled to vote in the BID ballot, alteration ballot, renewal ballot or re-ballot indentified in the request.
A person guilty of an offence as mentioned in paragraph (4) is liable on summary conviction to a fine not exceeding level 5 on the standard scale.f1