{
  "url": "https://openlegislation.uk/draft-large-and-medium-sized-companies-and-groups-accounts-and-reports-regulations-2008/schedule-1/part-1/chapter-2",
  "json_url": "https://openlegislation.uk/draft-large-and-medium-sized-companies-and-groups-accounts-and-reports-regulations-2008/schedule-1/part-1/chapter-2.json",
  "legislation": "ukdsi/2008/9780110806303",
  "legislation_title": "The Large and Medium-sized Companies and Groups (Accounts and Reports) Regulations 2008",
  "legislation_url": "https://openlegislation.uk/draft-large-and-medium-sized-companies-and-groups-accounts-and-reports-regulations-2008",
  "path": "schedule/1/part/1/chapter/2",
  "kind": "chapter",
  "number": "SECTION B",
  "heading": "THE REQUIRED FORMATS FOR ACCOUNTS",
  "text": "Balance sheet formats\nFormat 1\nA.\nCalled up share capital not paid (1)\nB.\nFixed assets\nI.\nIntangible assets\n1.\nDevelopment costs\n2.\nConcessions, patents, licences, trade marks and similar rights and assets (2)\n3.\nGoodwill (3)\n4.\nPayments on account\nII.\nTangible assets\n1.\nLand and buildings\n2.\nPlant and machinery\n3.\nFixtures, fittings, tools and equipment\n4.\nPayments on account and assets in course of construction\nIII.\nInvestments\n1.\nShares in group undertakings\n2.\nLoans to group undertakings\n3.\nParticipating interests\n4.\nLoans to undertakings in which the company has a participating interest\n5.\nOther investments other than loans\n6.\nOther loans\n7.\nOwn shares (4)\nC.\nCurrent assets\nI.\nStocks\n1.\nRaw materials and consumables\n2.\nWork in progress\n3.\nFinished goods and goods for resale\n4.\nPayments on account\nII.\nDebtors (5)\n1.\nTrade debtors\n2.\nAmounts owed by group undertakings\n3.\nAmounts owed by undertakings in which the company has a participating interest\n4.\nOther debtors\n5.\nCalled up share capital not paid (1)\n6.\nPrepayments and accrued income (6)\nIII.\nInvestments\n1.\nShares in group undertakings\n2.\nOwn shares (4)\n3.\nOther investments\nIV.\nCash at bank and in hand\nD.\nPrepayments and accrued income (6)\nE.\nCreditors: amounts falling due within one year\n1.\nDebenture loans (7)\n2.\nBank loans and overdrafts\n3.\nPayments received on account (8)\n4.\nTrade creditors\n5.\nBills of exchange payable\n6.\nAmounts owed to group undertakings\n7.\nAmounts owed to undertakings in which the company has a participating interest\n8.\nOther creditors including taxation and social security (9)\n9.\nAccruals and deferred income (10)\nF.\nNet current assets (liabilities) (11)\nG.\nTotal assets less current liabilities\nH.\nCreditors: amounts falling due after more than one year\n1.\nDebenture loans (7)\n2.\nBank loans and overdrafts\n3.\nPayments received on account (8)\n4.\nTrade creditors\n5.\nBills of exchange payable\n6.\nAmounts owed to group undertakings\n7.\nAmounts owed to undertakings in which the company has a participating interest\n8.\nOther creditors including taxation and social security (9)\n9.\nAccruals and deferred income (10)\nI.\nProvisions for liabilities\n1.\nPensions and similar obligations\n2.\nTaxation, including deferred taxation\n3.\nOther provisions\nJ.\nAccruals and deferred income (10)\nK.\nCapital and reserves\nI.\nCalled up share capital (12)\nII.\nShare premium account\nIII.\nRevaluation reserve\nIV.\nOther reserves\n1.\nCapital redemption reserve\n2.\nReserve for own shares\n3.\nReserves provided for by the articles of association\n4.\nOther reserves\nV.\nProfit and loss account\nBalance sheet formats\nFormat 2\nASSETS\nA.\nCalled up share capital not paid (1)\nB.\nFixed assets\nI.\nIntangible assets\n1.\nDevelopment costs\n2.\nConcessions, patents, licences, trade marks and similar rights and assets (2)\n3.\nGoodwill (3)\n4.\nPayments on account\nII.\nTangible assets\n1.\nLand and buildings\n2.\nPlant and machinery\n3.\nFixtures, fittings, tools and equipment\n4.\nPayments on account and assets in course of construction\nIII.\nInvestments\n1.\nShares in group undertakings\n2.\nLoans to group undertakings\n3.\nParticipating interests\n4.\nLoans to undertakings in which the company has a participating interest\n5.\nOther investments other than loans\n6.\nOther loans\n7.\nOwn shares (4)\nC.\nCurrent assets\nI.\nStocks\n1.\nRaw materials and consumables\n2.\nWork in progress\n3.\nFinished goods and goods for resale\n4.\nPayments on account\nII.\nDebtors (5)\n1.\nTrade debtors\n2.\nAmounts owed by group undertakings\n3.\nAmounts owed by undertakings in which the company has a participating interest\n4.\nOther debtors\n5.\nCalled up share capital not paid (1)\n6.\nPrepayments and accrued income (6)\nIII.\nInvestments\n1.\nShares in group undertakings\n2.\nOwn shares (4)\n3.\nOther investments\nIV.\nCash at bank and in hand\nD.\nPrepayments and accrued income (6)\nLIABILITIES\nA.\nCapital and reserves\nI.\nCalled up share capital (12)\nII.\nShare premium account\nIII.\nRevaluation reserve\nIV.\nOther reserves\n1.\nCapital redemption reserve\n2.\nReserve for own shares\n3.\nReserves provided for by the articles of association\n4.\nOther reserves\nV.\nProfit and loss account\nB.\nProvisions for liabilities\n1.\nPensions and similar obligations\n2.\nTaxation, including deferred taxation\n3.\nOther provisions\nC.\nCreditors (13)\n1.\nDebenture loans (7)\n2.\nBank loans and overdrafts\n3.\nPayments received on account (8)\n4.\nTrade creditors\n5.\nBills of exchange payable\n6.\nAmounts owed to group undertakings\n7.\nAmounts owed to undertakings in which the company has a participating interest\n8.\nOther creditors including taxation and social security (9)\n9.\nAccruals and deferred income (10)\nD.\nAccruals and deferred income (10)\nNotes on the balance sheet formats\n(1)\nCalled up share capital not paid\n(Formats 1 and 2, items A and C.II.5.)\nThis item may be shown in either of the two positions given in formats 1 and 2.\n(2)\nConcessions, patents, licences, trade marks and similar rights and assets\n(Formats 1 and 2, item B.I.2.)\nAmounts in respect of assets are only to be included in a company’s balance sheet under this item if either—\n(a) the assets were acquired for valuable consideration and are not required to be shown under goodwill, or\n(b) the assets in question were created by the company itself.\n(3)\nGoodwill\n(Formats 1 and 2, item B.I.3.)\nAmounts representing goodwill are only to be included to the extent that the goodwill was acquired for valuable consideration.\n(4)\nOwn shares\n(Formats 1 and 2, items B.III.7 and C.III.2.)\nThe nominal value of the shares held must be shown separately.\n(5)\nDebtors\n(Formats 1 and 2, items C.II.1 to 6.)\nThe amount falling due after more than one year must be shown separately for each item included under debtors.\n(6)\nPrepayments and accrued income\n(Formats 1 and 2, items C.II.6 and D.)\nThis item may be shown in either of the two positions given in formats 1 and 2.\n(7)\nDebenture loans\n(Format 1, items E.1 and H.1 and format 2, item C.1.)\nThe amount of any convertible loans must be shown separately.\n(8)\nPayments received on account\n(Format 1, items E.3 and H.3 and format 2, item C.3.)\nPayments received on account of orders must be shown for each of these items in so far as they are not shown as deductions from stocks.\n(9)\nOther creditors including taxation and social security\n(Format 1, items E.8 and H.8 and format 2, item C.8.)\nThe amount for creditors in respect of taxation and social security must be shown separately from the amount for other creditors.\n(10)\nAccruals and deferred income\n(Format 1, items E.9, H.9 and J and format 2, items C.9 and D.)\nThe two positions given for this item in format 1 at E.9 and H.9 are an alternative to the position at J, but if the item is not shown in a position corresponding to that at J it may be shown in either or both of the other two positions (as the case may require).\nThe two positions given for this item in format 2 are alternatives.\n(11)\nNet current assets (liabilities)\n(Format 1, item F.)\nIn determining the amount to be shown for this item any amounts shown under “prepayments and accrued income” must be taken into account wherever shown.\n(12)\nCalled up share capital\n(Format 1, item K.I and format 2, item A.I.)\nThe amount of allotted share capital and the amount of called up share capital which has been paid up must be shown separately.\n(13)\nCreditors\n(Format 2, items C.1 to 9.)\nAmounts falling due within one year and after one year must be shown separately for each of these items and for the aggregate of all of these items.\nProfit and loss account formats\nFormat 1\n(see note (17) below)\n1.\nTurnover\n2.\nCost of sales (14)\n3.\nGross profit or loss\n4.\nDistribution costs (14)\n5.\nAdministrative expenses (14)\n6.\nOther operating income\n7.\nIncome from shares in group undertakings\n8.\nIncome from participating interests\n9.\nIncome from other fixed asset investments (15)\n10.\nOther interest receivable and similar income (15)\n11.\nAmounts written off investments\n12.\nInterest payable and similar charges (16)\n13.\nTax on profit or loss on ordinary activities\n14.\nProfit or loss on ordinary activities after taxation\n15.\nExtraordinary income\n16.\nExtraordinary charges\n17.\nExtraordinary profit or loss\n18.\nTax on extraordinary profit or loss\n19.\nOther taxes not shown under the above items\n20.\nProfit or loss for the financial year\nProfit and loss account formats\nFormat 2\n1.\nTurnover\n2.\nChange in stocks of finished goods and in work in progress\n3.\nOwn work capitalised\n4.\nOther operating income\n5.\n(a)\nRaw materials and consumables\n(b)\nOther external charges\n6.\nStaff costs\n(a)\nwages and salaries\n(b)\nsocial security costs\n(c)\nother pension costs\n7.\n(a)\nDepreciation and other amounts written off tangible and intangible fixed assets\n(b)\nExceptional amounts written off current assets\n8.\nOther operating charges\n9.\nIncome from shares in group undertakings\n10.\nIncome from participating interests\n11.\nIncome from other fixed asset investments (15)\n12.\nOther interest receivable and similar income (15)\n13.\nAmounts written off investments\n14.\nInterest payable and similar charges (16)\n15.\nTax on profit or loss on ordinary activities\n16.\nProfit or loss on ordinary activities after taxation\n17.\nExtraordinary income\n18.\nExtraordinary charges\n19.\nExtraordinary profit or loss\n20.\nTax on extraordinary profit or loss\n21.\nOther taxes not shown under the above items\n22.\nProfit or loss for the financial year\nProfit and loss account formats\nFormat 3\n(see note (17) below)\nA.\nCharges\n1.\nCost of sales (14)\n2.\nDistribution costs (14)\n3.\nAdministrative expenses (14)\n4.\nAmounts written off investments\n5.\nInterest payable and similar charges (16)\n6.\nTax on profit or loss on ordinary activities\n7.\nProfit or loss on ordinary activities after taxation\n8.\nExtraordinary charges\n9.\nTax on extraordinary profit or loss\n10.\nOther taxes not shown under the above items\n11.\nProfit or loss for the financial year\nB.\nIncome\n1.\nTurnover\n2.\nOther operating income\n3.\nIncome from shares in group undertakings\n4.\nIncome from participating interests\n5.\nIncome from other fixed asset investments (15)\n6.\nOther interest receivable and similar income (15)\n7.\nProfit or loss on ordinary activities after taxation\n8.\nExtraordinary income\n9.\nProfit or loss for the financial year\nProfit and loss account formats\nFormat 4\nA.\nCharges\n1.\nReduction in stocks of finished goods and in work in progress\n2.\n(a)\nRaw materials and consumables\n(b)\nOther external charges\n3.\nStaff costs\n(a)\nwages and salaries\n(b)\nsocial security costs\n(c)\nother pension costs\n4.\n(a)\nDepreciation and other amounts written off tangible and intangible fixed assets\n(b)\nExceptional amounts written off current assets\n5.\nOther operating charges\n6.\nAmounts written off investments\n7.\nInterest payable and similar charges (16)\n8.\nTax on profit or loss on ordinary activities\n9.\nProfit or loss on ordinary activities after taxation\n10.\nExtraordinary charges\n11.\nTax on extraordinary profit or loss\n12.\nOther taxes not shown under the above items\n13.\nProfit or loss for the financial year\nB.\nIncome\n1.\nTurnover\n2.\nIncrease in stocks of finished goods and in work in progress\n3.\nOwn work capitalised\n4.\nOther operating income\n5.\nIncome from shares in group undertakings\n6.\nIncome from participating interests\n7.\nIncome from other fixed asset investments (15)\n8.\nOther interest receivable and similar income (15)\n9.\nProfit or loss on ordinary activities after taxation\n10.\nExtraordinary income\n11.\nProfit or loss for the financial year\nNotes on the profit and loss account formats\n(14)\nCost of sales: distribution costs: administrative expenses\n(Format 1, items 2, 4 and 5 and format 3, items A.1, 2 and 3.)\nThese items must be stated after taking into account any necessary provisions for depreciation or diminution in value of assets.\n(15)\nIncome from other fixed asset investments: other interest receivable and similar income\n(Format 1, items 9 and 10; format 2, items 11 and 12; format 3, items B.5 and 6 and format 4, items B.7 and 8.)\nIncome and interest derived from group undertakings must be shown separately from income and interest derived from other sources.\n(16)\nInterest payable and similar charges\n(Format 1, item 12; format 2, item 14; format 3, item A.5 and format 4, item A.7.)\nThe amount payable to group undertakings must be shown separately.\n(17)\nFormats 1 and 3\nThe amount of any provisions for depreciation and diminution in value of tangible and intangible fixed assets falling to be shown under items 7(a) and A.4(a) respectively in formats 2 and 4 must be disclosed in a note to the accounts in any case where the profit and loss account is prepared using format 1 or format 3.",
  "extent": null,
  "status": null,
  "version": "current",
  "annotations": [
    {
      "type": "footnote",
      "label": "f1",
      "text": "A number in brackets following any item is a reference to the note of that number in the notes following the formats."
    },
    {
      "type": "footnote",
      "label": "f2",
      "text": "See regulation 4(3)(a) for exemption for medium-sized companies in accounts delivered to registrar of companies."
    },
    {
      "type": "footnote",
      "label": "f3",
      "text": "See regulation 4(3)(a) for exemption for medium-sized companies in accounts delivered to registrar of companies."
    },
    {
      "type": "footnote",
      "label": "f4",
      "text": "See regulation 4(3)(a) for exemption for medium-sized companies in accounts delivered to registrar of companies."
    },
    {
      "type": "footnote",
      "label": "f5",
      "text": "See regulation 4(3)(a) for exemption for medium-sized companies in accounts delivered to registrar of companies."
    }
  ],
  "outstanding_effects": [],
  "provenance": {
    "source": "legislation.gov.uk",
    "source_url": "https://www.legislation.gov.uk/ukdsi/2008/9780110806303/schedule/1/part/1/chapter/2",
    "retrieved_at": "2026-10-30T15:17:10.246861+00:00"
  },
  "licence": "Open Government Licence v3.0",
  "licence_url": "https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
  "attribution": "Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives."
}