# The Private Rented Sector Database Regulations 2026, Regulation 11: Other circumstances in which active entries become inactive


(1) An active landlord entry becomes inactive where—
(a) no dwelling entry has been made specifying the person to whom the landlord entry relates as a person who is, or intends to become, a residential landlord in relation to that dwelling, before the end of the period of 3 months beginning with the day the landlord entry was made;
(b) the person to whom it relates is specified in a dwelling entry as a person who is, or intends to become, a residential landlord in relation to that dwelling and the dwelling entry becomes inactive or where there is more than one dwelling entry, when the last of those dwelling entries becomes inactive;
(c) the local housing authority or the database operator deactivates the entry when the person specified in the entry as the person who is, or intends to become, a residential landlord in relation to one or more dwellings, is subject to a banning order, and none of the dwellings linked to the landlord entry are let under a residential tenancy.
(2) An active dwelling entry becomes inactive where—
(a) the entry is for a dwelling which is let under a residential tenancy and the information and documents specified in Part 2 of Schedule 3 are not provided before the end of the period of 28 days beginning with the day the dwelling entry was made (unless regulation 6(4) applies);
(b) the dwelling entry is deactivated by a person who is specified in the entry as a person who is, or intends to become, a residential landlord in relation to that dwelling or a person who falls within paragraph 17 of Schedule 2;
(c) the database operator deactivates the entry where there has been a change of person who intends to become a residential landlord in relation to that dwelling, or where there is more than one such person, that all of those persons have changed and the dwelling is not let under a residential tenancy;
(d) the local housing authority or the database operator deactivates the entry when the person specified in the entry as the person who is, or intends to become, a residential landlord in relation to that dwelling is subject to a banning order, or where there is more than one such person, each of those persons is subject to a banning order, and the dwelling is not let under a residential tenancy.

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Source: https://www.legislation.gov.uk/ukdsi/2026/9780348286861/regulation/11 (the official version)
Page: https://openlegislation.uk/draft-private-rented-sector-database-regulations-2026/regulation-11
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.