# The Private Rented Sector Database Regulations 2026, Regulation 4: Making entries in the database


(1) Landlord and dwelling entries must be made in writing either—
(a) through the website provided by the database operator for that purpose, or
(b) on a form provided by the database operator for that purpose.
(2) Except as provided for in paragraphs (3) to (5), a landlord or dwelling entry may only be made by—
(a) a person who is, or intends to become, a residential landlord, or
(b) a person who falls within sub-paragraphs (a) to (j) of paragraph 17 of Schedule 2.
(3) A landlord or dwelling entry may not be made in respect of a person who intends to become a residential landlord where a banning order is in force against that person.
(4) A mortgagee or an agent appointed by the mortgagee may make a landlord or dwelling entry on behalf of a person who is a residential landlord where—
(a) the mortgagee is entitled to exercise a power of sale conferred on them by the mortgage or by section 101 of the Law of Property Act 1925, and
(b) the mortgagee requires possession of the dwelling for the purposes of disposing of it with vacant possession in exercise of that power.
(5) The information and documents specified in Part 2 of Schedule 3 which are required to be provided by regulation 6 may be provided on behalf of a person who is making a dwelling entry by a letting agent or property manager appointed by them.
(6) A dwelling entry may not be made unless there is an active landlord entry for a person who is, or intends to become, a residential landlord in relation to the dwelling.

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Source: https://www.legislation.gov.uk/ukdsi/2026/9780348286861/regulation/4 (the official version)
Page: https://openlegislation.uk/draft-private-rented-sector-database-regulations-2026/regulation-4
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.