Regulation 59 The personal identifiers record: England and Wales and Scotland

(1)

The registration officer must maintain a record (“the personal identifiers record”), apart from the other records and lists which the officer is required to keep under this Part, of the signatures and dates of birth provided by persons whose applications under regulation 51 (absent signing at any petition for a definite or an indefinite period), regulation 53 (absent signing at a particular petition) or regulation 58 (signing the petition as a proxy) were granted, until the expiry of twelve months from—

(a)

the date on which a person is removed from the record kept pursuant to regulation 51(4) or 58(7); or

(b)

the date of the last day of the signing period of the petition for which the person’s application for absent signing of the petition was granted under regulation 53(1) or (2).

(2)

The personal identifiers record must contain the following information in respect of each person on the postal signers list, the list of proxies or proxy postal signers list—

(a)

their name;

(b)

their date of birth; and

(c)

their signature, or a record of the waiver by the registration officer of the requirement for a signature.

(3)

The registration officer may disclose information held in the personal identifiers records to—

(a)

any person attending proceedings on receipt of postal signing sheets, who is entitled to do so by virtue of any of sections 6A to 6D of PPERA 2000 (attendance of the Electoral Commission etc), but only to the extent required to permit them to observe proceedings;

(b)

any other registration officer if the officer thinks that to do so will assist the other registration officer in the performance of his or her duties;

(c)

any person exercising functions in relation to the preparation or conduct of legal proceedings in relation to a petition.