# The Education (School Records) Regulations 1989, Regulation 6: Duties of Governing Body


(1) It shall be the duty of the governing body of every school to make arrangements whereunder–
(a) in respect of every registered pupil at that school there is kept a curricular record and that record is updated at least once a year;
(b) upon receipt of a request made in writing by an entitled person, the relevant pupil’s curricular record is disclosed free of charge to the person making the request and, on payment of such fee (not exceeding the cost of supply), if any, as the governing body may prescribe, a copy of it is supplied to him;
(c) upon receipt of a notice given in writing by an entitled person that he regards any part of the relevant pupil’s curricular record as inaccurate then–
(i) if the holder of the record is satisfied that the record is inaccurate, the record is amended by the removal or correction of that part which is regarded as inaccurate, or
(ii) if the holder of the record is not satisfied that the record is inaccurate, the notice is appended to the record and subsequently treated as forming part of it; and
(d) in every case where the pupil ceases to be a registered pupil at that school and becomes a registered pupil at another school (including an independent school) or a student at an institution of further or higher education or any other place of education or training, that pupil’s curricular record and the records referred to in paragraph (5) are transferred to the responsible person, if that person so requests in writing.
(2) Arrangements made in pursuance of paragraph (1)(b) shall secure that the request is complied with within 15 school days of its receipt or, if the request is received on a day which is not a school day, within 15 school days of the first school day following the day on which the request was received.
(3) In any case where the pupil is under consideration for admission to another school (including an independent school) or to an institution of further or higher education, the arrangements for disclosure and supply of a copy of that pupil’s curricular record made in pursuance of paragraph (1)(b) shall have effect as if the responsible person were an entitled person in relation to the pupil save that he shall not be required to pay any fee in respect of the supply.
(4) In paragraph (1)(c) “inaccurate” means inaccurate or misleading as to any matter of fact.
(5) The records referred to in paragraph (1)(d) are such educational records, or parts thereof, relating to a pupil and kept before 1st September 1989 as appear to the governing body to be appropriate for transfer.

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Source: https://www.legislation.gov.uk/uksi/1989/1261/regulation/6 (the official version)
Page: https://openlegislation.uk/education-school-records-regulations-1989/regulation-6
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.