Article 7 Storage
United Kingdom
Electronic and digitised documents shall be stored by the Commission throughout the period required, under the following conditions:
the document shall be preserved in the form in which it was drawn up, sent or received or in a form which preserves the integrity not only of its contents but also of the relevant metadata;
the contents of the document and the relevant metadata must be readable throughout the storage period by any person who is authorised to have access to them;
as regards a document sent or received electronically, information which makes it possible to determine its origin and destination and the date and time of despatch or receipt are part of the minimum metadata to be preserved;
as regards electronic procedures managed by computer systems, information concerning the formal stages of the procedure must be stored under such conditions as to ensure that those stages and the authors and participants can be identified.
For the purposes of paragraph 1 the Commission shall set up an electronic file deposit system to cover the entire life cycle of the electronic and digitised documents.
The technical conditions of the electronic file deposit system shall be laid down by the implementing rules provided for by in Article 9.