Article 11 Procedures for the administrative, contractual and financial management of actions

the signature of contracts, grant agreements or any equivalent form of legal instrument with selected beneficiaries;

follow-up of agreements and any amendments thereto by establishing a system for the administrative monitoring of projects (exchange of correspondence, issue and monitoring of amendments and reminder letters, receipt and processing of reports, etc.);

analysis of activity reports and financial reports on the projects, verification of the delivery of the products and services co-financed including, where appropriate, on the spot verifications;

verification of the reality of expenditure declared for projects and the eligibility of such expenditure with the conditions laid down in Decision C(2006)51 final/1 and national rules;

conditions for receiving, verifying and endorsing requests for payment, authorising and paying expenses and entering them in the accounts;

recovery of unused funds or funds used by the beneficiaries for ineligible expenditure.

the amount of the grant and the maximum percentage with regard to the eligible and total costs of the project;

a detailed description and timetable of the supported project;

the agreed forward budget and financing plan for the project;

the timetable and provisions for implementation of the agreement (reporting obligations, amendments, termination, …);

a definition of eligible costs;

conditions relating to the payment of the grant and bookkeeping requirements.