# Council Decision 2007/643/CFSP of 18 September 2007 on the financial rules of the European Defence Agency and on the procurement rules and rules on financial contributions from the operational budget of the European Defence Agency (repealed) EU Decision 2007/643 ยท adopted 18 September 2007 Council Decision 2007/643/CFSP of 18 September 2007 on the financial rules of the European Defence Agency and on the procurement rules and rules on financial contributions from the operational budget of the European Defence Agency (repealed) PDFs: Printed copy https://openlegislation.uk/eu-decision-2007-643/pdf/eudn_20070643_adopted_en.pdf ## Introductory text Council Decision 2007/643/CFSP of 18 September 2007 on the financial rules of the European Defence Agency and on the procurement rules and rules on financial contributions from the operational budget of the European Defence Agency (repealed) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## Annex: FINANCIAL RULES OF THE EUROPEAN DEFENCE AGENCY ## SCOPE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Title I: PRINCIPLES OF THE GENERAL BUDGET ## 1 The general budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 2 The operational budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 3 Financial framework . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 4 Adoption of the general budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 5 Earmarked revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 6 Management by the Agency of expenditure on behalf of a participating Member State . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 7 Contributions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 8 Budgetary surplus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 9 Budgetary principles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 10 Accounting principles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 11 Carry-overs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 12 Amending budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 13 Revised budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Title II: IMPLEMENTATION OF THE GENERAL BUDGET ### Chapter 1: Finance staff ## 14 Principle of segregation of duties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 15 Role of Authorising Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 16 Responsibilities of Authorising Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 17 Segregation of duties of initiation and verification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 18 Management and internal control procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 19 Role of Accounting Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 20 Responsibilities of Accounting Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Chapter 2: Liability of the finance staff ## 21 General rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 22 Rules applicable to Authorising Officers by delegation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 23 Rules applicable to Accounting Officers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Chapter 3: Revenue ## 24 Making available the Agency's revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 25 Estimate of amounts receivable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 26 Establishment of amounts receivable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 27 Authorisation of recovery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 28 Recovery of funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 29 Interest on late payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Chapter 4: Expenditure ## 30 General principles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 31 Definition of the budgetary commitment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 32 Commitment procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 33 Authorisation of commitment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 34 Validation of expenditure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 35 Authorisation of expenditure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 36 Payment of expenditure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 37 Time limits for payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Chapter 5: IT systems ## 38 Accounting software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Chapter 6: Internal audit ## 39 Role of Internal Auditor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 40 Responsibilities of Internal Auditor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Title III: FINANCIAL REPORTING AND ANNUAL AUDIT ## 41 Budgetary and reporting calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 42 Quarterly reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 43 College of Auditors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 44 Annual audit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 45 Final article . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Chapter 1: GENERAL PROVISIONS ## 1 Definitions and scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 2 Award principles and contracts with lots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 3 Publication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 4 Procurement procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 5 Thresholds and estimation of contract value . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 6 Call for tenders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 7 Participation in tendering procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 8 WTO Agreement on Government Procurement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 9 Exclusion criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 10 Absence of conflict of interest and of misrepresentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 11 Central database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 12 Administrative or financial penalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 13 Selection criteria and award procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 14 General principles for tenders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 15 Contacts between the Agency and the candidates or tenderers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 16 Informing candidates and tenderers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 17 Cancellation or Abandonment of the procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 18 Guarantees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 19 Vitiation of the procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Chapter 2: IMPLEMENTING MODALITIES ## 20 Framework agreements and specific contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 21 Advertising of contracts covered by Directive 2004/18/EC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 22 Advertising of contracts not covered by Directive 2004/18/EC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 23 Publication of notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 24 Other forms of advertising . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 25 Types of procurement procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 26 Number of candidates in restricted or negotiated procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 27 Arrangements for negotiated procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 28 Contests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 29 Dynamic purchasing system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 30 Competitive dialogue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 31 Use of a negotiated procedure without prior publication of a contract notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 32 Use of a negotiated procedure after prior publication of a contract notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 33 Calls for expressions of interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 34 Low-value contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 35 Thresholds for pre-information notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 36 Thresholds applicable to the procedures under Directive 2004/18/EC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 37 Documents relating to the invitation to tender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 38 Technical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 39 Price revision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 40 Administrative and financial penalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 41 Evidencing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 42 Selection criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 43 Economic and financial capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 44 Technical and professional capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 45 Award arrangements and award criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 46 Use of electronic auctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 47 Abnormally low tenders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 48 Time limits for receipt of tenders and requests to participate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 49 Time allowed for access to invitation to tender documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 50 Time limits in urgent cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 51 Methods of communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 52 Opening of tenders and requests to participate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 53 Committee for the evaluation of tenders and requests to participate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 54 Article 296 TEC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ### Chapter 3: RULES FOR FINANCIAL CONTRIBUTIONS FROM THE OPERATIONAL BUDGET ## 55 Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 56 Evaluation of proposals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 57 Content of calls for proposals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 58 Applications for financial contributions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 59 Content of financial contribution agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 60 Supporting documents for requests for payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . --- Source: https://www.legislation.gov.uk/eudn/2007/643 (the official version) Page: https://openlegislation.uk/eu-decision-2007-643 Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.