Division 1.4.10 Archiving

Each Member State shall establish conditions for storing information;

the SIRENE Bureau of the Member State issuing the alert shall keep all of the information on its own alerts available to the other Member States, including a reference to the decision giving rise to the alert;

the archives of each SIRENE Bureau shall allow swift access to the relevant information to meet the very short deadlines for transmitting information;

personal data, held in files by the SIRENE Bureau as a result of exchanging information, shall be kept only for such time as may be required to achieve the purposes for which they were supplied. As a rule, this information shall be deleted immediately after the related alert has been deleted from the SIS II, and in any event at the latest one year thereafter. However, data relating to a particular alert which a Member State has issued or to an alert in connection with which action has been taken on its territory may be stored for longer in accordance with national law.

Supplementary information sent by other Member States shall be stored according to national data protection legislation in the recipient Member State. The relevant provisions of the SIS II legal instruments, the Directive 95/46/EC of the European Parliament and of the Council^f1 and the Convention 108 of the Council of Europe^f2 shall also apply.

Access to archives shall be controlled and restricted to designated staff.