# Commission Decision of 5 March 2008 laying down rules for the implementation of Council Decision 2007/435/EC establishing the European Fund for the Integration of third-country nationals for the period 2007 to 2013 as part of the General programme ‘Solidarity and Management of Migration Flows’ as regards Member States' management and control systems, the rules for administrative and financial management and the eligibility of expenditure on projects co-financed by the Fund (notified under document number C(2008) 795) (Only the Bulgarian, Czech, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish texts are authentic) (2008/457/EC), Appendix ANNEX V: MODEL FINAL REPORT ON IMPLEMENTATION OF THE ANNUAL PROGRAMME

Extent: E+W+S+N.I.

MEMBER STATE:
FUND:
RESPONSIBLE AUTHORITY:
YEAR COVERED:
A.
Technical report
1.
OPERATIONAL IMPLEMENTATION
1.1.
Time table on the implementation of the programme
1.2.
Update from the progress report on the description of the organisation of the selection of projects (at the level of the Responsible Authority/Delegated authority or associated bodies) and their results, if appropriate
1.3.
The achievements in implementing the actions of the programme under the priorities chosen
1.3.1.
Actions implementing priority 1
1.3.2.
Actions implementing priority 2
1.3.3.
Etc.
Aspects of the action presented when describing each action under point 1.3, etc.
1.
Purpose and scope of the action
2.
Changes from the programme as approved by the Commission (if appropriate)
3.
Monitoring activities undertaken during and after the implementation
4.
Actual results
5.
Assessment of the actual results in comparison to the targets and indicators set in the programme
1.4.
The results of the technical assistance
1.5.
Problems encountered and measures taken on the implementation of the programme
1.6
Procedures applied when the responsible authority implemented project(s) directly acting as an executing body (if appropriate)
1.7.
Coherence and complementarity with other instruments
1.8.
Confirmation that no substantial changes to the Management and control system have taken place since the last revision notified to the Commission on …
2.
ASSESSMENT OF THE PROGRESS MADE IN IMPLEMENTING THE MULTIANNUAL PROGRAMME
3.
MEASURES TAKEN TO PROVIDE INFORMATION ON THE PROGRAMME
3.1.
Measures taken to make the multiannual and annual programme public
3.2.
Implementation of the visibility principle
4.
FINANCIAL IMPLEMENTATION
Final report on the implementation of the annual programme
Table 1
Detailed financial report
Member State: […]
Annual programme concerned: […]
Situation at: [day/month/year]
If applicable.
(all figures in euro)
Programmed by MS (as in the Commission approved annual programme)
Committed at the level of the MS
Actual figures accepted by the Responsible Authority (costs incurred by the beneficiaries and final EC contribution)
Actions
Projects
Ref. priority
Ref. specific priority
Total programmed costs (a)
EC contribution (b)
% EC contribution (c = b/a)
Total eligible costs (d)
EC contribution (e)
% EC contribution (f = e/d)
Total eligible costs (g)
EC contribution (h)
% EC contribution (i = h/g)
Contributions from third parties (j)
Receipts generated by the project (k)
Payment/Recovery to be made by the RA (l)
Action 1: […]
project 1: […]
project N: […]
Total Action 1
Action …: […]
project 1: […]
project N: […]
Total Action …: […]
Action N: […]
project 1: […]
project N: […]
Total Action N
Technical assistance
Other operations
TOTAL
0
0
0 %
0
0
0 %
0
0
0 %
0
4.1.
List of all pending recoveries six months after the eligibility deadline for expenditure
Final report on the implementation of the annual programme
Table 2 List of pending recovery orders
Member State: […]
Fund: […]
Situation at: [day/month/year]
Reference
Annual Programme
Project
Total amount to be recovered
EC contribution to be recovered
Deduced from the related financial report (Y/N)
Reasons for recovery
4.2.
List of recovery orders not included in the financial reports of the previous annual programmes (if appropriate)
Final report on the implementation of the annual programme
Table 3 List of recovery orders not already deducted from previous declarations of expenditure
Member State: […]
Fund: […]
Situation at: [day/month/year]
Reference
Annual programme
Project
Total amount recovered
EC contribution recovered
Date of recovery
Reasons for recovery
5.
REPORTING ON IRREGULARITIES
Since the last progress/final report sent to the Commission
Notification of new irregularities .?
No
Yes (if Yes, fill in table 4)
Final report on the implementation of the annual programme
Table 4 Initial reporting on irregularity
Member State: […]
Situation at: [day/month/year]
Fund: […]
Reference
Annual Programme
Project
Provision infringed
Type of irregularity
Date/Source of first information
Method of detection
Possibility of fraud(Y/N)
Amount concerned in euro (Community contribution)
Follow-up of previous irregularities?
No
Yes (if Yes, fill in table 5)
Final report on the implementation of the annual programme
Table 5 Reporting of follow-up of irregularities
Member State: […]
Situation at: [day/month/year]
Fund: […]
Reference
Annual programme
Project
Provision infringed
Amount concerned
Follow-up actions
Recovery order (amounts in EUR)
Cancellation of EC contribution
(EC contribution) in EUR
Issued
Paid
Default interest
Waived
6.
ANNEXES
Project eligible expenditure and income compliance with the non-profit rule and project summary description.
Final report on the implementation of the annual programme
Table 6 A
Project eligible cost and sources of income. Compliance with the principle of non-profit as set out in item I.3.3 of Annex XI.
Situation at: day/month/year
Eligible cost
Sources of income
Direct costs
Indirect costs
Total eligible cost
Contribution from the EU
Contribution from third parties
Receipts generated by the project
Total income (as set out in item I.3.3 of Annex XI)
(a)
(b)
(c) = (a) + (b)
(e)
(f)
(g)
(h)= (e) + (f) + (g)
Project reference
Project reference
Project reference
etc.
TOTAL ACTION 1
Project reference
Project reference
Project reference
etc.
TOTAL ACTION 2
Project reference
Project reference
Project reference
etc.
TOTAL ACTION N
TECHNICAL ASSISTANCE
TOTAL ANNUAL PROGRAMME
B.
Request for payment of the balance/Statement of reimbursement
I, the undersigned [name in capitals of the person in charge],
representing the responsible authority for the [name of the Fund]
request payment of the following amount:
Total amount requested to complement the pre-financing payment(s).
EUR
+
[exact figure to two decimal places]
OR
declare for reimbursement the following amount:
Total amount to be reimbursed after the clearing of the pre-financing payment(s).
EUR
—
[exact figure to two decimal places]
This amount results from the balance between the total amount of pre-financing payment(s) received for this annual programme and the actual expenditure declared.
This request for payment is admissible because:
(a) a final report on implementation of the annual programme has been submitted to the Commission or is attached;
(b) a certified declaration of expenditure has been submitted or is attached;
(c) an annual audit report, an opinion on the functioning of the management and control system and a declaration on the validity of the payment request prepared by the audit authority have been submitted or are attached;
(d) any interest generated by the pre-financing payments has been posted to the annual programme, being regarded as national contribution and has been taken into account in the declaration of expenditure;
(e) the annual programme has been implemented according to the principle of sound financial management and there is a reasonable assurance that the underlying transactions are legal and regular;
(f) there is no reasoned opinion by the Commission in respect of an infringement under Article 226 of the Treaty, as regards the actions for which the expenditure is declared in the request.
Payment should be made by the Commission to:
Authority responsible for receiving payments
Bank
Bank account No
Account holder (if not the same as the authority responsible for receiving payments)
Date
Name in capital letters, stamp, position and signature of competent authority

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Source: https://www.legislation.gov.uk/eudn/2008/457/annex/annex/V (the official version)
Page: https://openlegislation.uk/eu-decision-2008-457/annex/annex-V
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.