{
  "url": "https://openlegislation.uk/eu-decision-2009-477/annex/annex-8",
  "json_url": "https://openlegislation.uk/eu-decision-2009-477/annex/annex-8.json",
  "legislation": "eudn/2009/477",
  "legislation_title": "Council Decision of 28 May 2009 publishing in consolidated form the text of the Customs Convention on the international transport of goods under cover of TIR carnets (TIR Convention) of 14 November 1975 as amended since that date (2009/477/EC)",
  "legislation_url": "https://openlegislation.uk/eu-decision-2009-477",
  "path": "annex/annex/8",
  "kind": "appendix",
  "number": "ANNEX 8",
  "heading": "COMPOSITION, FUNCTIONS AND RULES OF PROCEDURE OF THE ADMINISTRATIVE COMMITTEE AND THE TIR EXECUTIVE BOARD",
  "text": "COMPOSITION, FUNCTIONS AND RULES OF PROCEDURE OF THE ADMINISTRATIVE COMMITTEE\nArticle 1 (i) The Contracting Parties shall be members of the Administrative Committee.\n(ii) The Committee may decide that the competent administrations of States referred to in Article 52, paragraph 1 of this Convention which are not Contracting Parties or representatives of international organisations may, for questions which interest them, attend the sessions of the Committee as observers.\nArticle 1 bis 1. The Committee shall consider any proposed amendment to the Convention in accordance with Article 59, paragraphs 1 and 2.\n2. The Committee shall monitor the application of the Convention and shall examine any measure taken by Contracting Parties, associations and international organisations under the Convention and their conformity therewith.\n3. The Committee, through the TIR Executive Board, shall supervise and provide support in the application of the Convention at the national and international levels.\n4. The Committee shall receive and examine the annual audited financial statements and audit report(s) submitted by the international organization pursuant to the obligations under Annex 9, Part III. In the course and within the scope of its examination, the Committee may request that additional information, clarifications or documents be provided by the international organization or the independent external auditor.\n5. Without prejudice to the examination mentioned in paragraph 4, the Committee shall, on the basis of a risk assessment, have the right to request additional examinations to be carried out. The Committee shall mandate the TIR Executive Board or request the competent United Nations services to carry out the risk assessment.\nThe scope of additional examinations shall be determined by the Committee, taking into account the risk assessment of the TIR Executive Board or of the competent United Nations services.\nThe results of all examinations referred to in this article shall be kept by the TIR Executive Board and provided to all Contracting Parties for due consideration.\n6. The procedure for undertaking the additional examinations shall be approved by the Committee.\nArticle 2 The Secretary-General of the United Nations shall provide the Committee with secretariat services.\nArticle 3 The Committee shall, at its first session each year, elect a chairman and a vice-chairman.\nArticle 4 The Secretary-General of the United Nations shall convene under the auspices of the Economic Commission for Europe the Committee annually and also at the request of the competent administrations of at least five States which are Contracting Parties.\nArticle 5 Proposals shall be put to the vote. Each State which is a Contracting Party represented at the session shall have one vote. Proposals other than amendments to this Convention shall be adopted by the Committee by a majority of those present and voting. Amendments to this Convention and the decisions referred to in Articles 59 and 60 of this Convention shall be adopted by a two-thirds majority of those present and voting.\nArticle 6 A quorum consisting of not less than one third of the States which are Contracting Parties is required for the purposes of taking decisions.\nArticle 7 Before the closure of its session, the Committee shall adopt its report.\nArticle 8 In the absence of relevant provisions in this Annex, the Rules of Procedure of the Economic Commission for Europe shall be applicable unless the Committee decides otherwise.\nCOMPOSITION, FUNCTIONS AND RULES OF PROCEDURE OF THE TIR EXECUTIVE BOARD\nArticle 9 1. The TIR Executive Board established by the Administrative Committee in accordance with Article 58 ter, shall be composed of nine members, each from different Contracting Parties to the Convention. The TIR Secretary will attend the sessions of the Board.\n2. The members of the TIR Executive Board shall be elected by the Administrative Committee by a majority of those present and voting. The term of office of each member of the TIR Executive Board shall be two years. The members of the TIR Executive Board may be re-elected. The Terms of Reference for the TIR Executive Board shall be established by the Administrative Committee.\nArticle 10 The TIR Executive Board shall:\n(a) supervise the application of the Convention, including the operation of the guarantee system, and fulfil the functions entrusted to it by the Administrative Committee;\n(b) supervise the centralised printing and distribution to the associations of TIR Carnets which may be performed by an agreed international organisation as referred to in Article 6;\n(c) coordinate and foster the exchange of intelligence and other information among competent authorities of Contracting Parties;\n(d) coordinate and foster the exchange of information between competent authorities of Contracting Parties, associations and international organisations;\n(e) facilitate the settlement of disputes between Contracting Parties, associations, insurance companies and international organisations without prejudice to Article 57 on the settlement of disputes;\n(f) support the training of personnel of Customs authorities and other interested parties concerned with the TIR procedure;\n(g) maintain a central record for the dissemination to Contracting Parties of information to be provided by the international organisations as referred to in Article 6, on all rules and procedures prescribed for the issue of TIR Carnets by associations, as far as they relate to the minimum conditions and requirements laid down in Annex 9;\n(h) monitor the price of TIR Carnets.\nArticle 11 1. A session of the Board shall be convened by the TIR Secretary at the request of the Administrative Committee or by at least three members of the Board.\n2. The Board shall strive to take decisions by consensus. If no consensus can be reached, decisions shall be put to vote and shall be taken by a majority of those present and voting. A quorum of five members is required for the purposes of taking decisions. The TIR Secretary shall have no vote.\n3. The Board shall elect a Chairman and shall adopt any additional rules of procedure.\n4. The Board shall report on its activities, including the submission of audited accounts, to the Administrative Committee at least once a year or at the request of the Administrative Committee. The Board will be represented in the Administrative Committee by its Chairman.\n5. The Board shall consider any information and queries transmitted to it by the Administrative Committee, Contracting Parties, the TIR Secretary, national associations and international organisations referred to in Article 6 of the Convention. These international organisations shall have the right to attend the sessions of the TIR Executive Board as observers unless its Chairman decides otherwise. If necessary, any other organisation may attend the sessions of the Board as observer at the invitation of the Chairman.\nArticle 12 The TIR Secretary shall be a member of the secretariat of the United Nations Economic Commission for Europe and shall execute the decisions of the TIR Executive Board within the Terms of Reference of the Board. The TIR Secretary will be assisted by a TIR secretariat, the size of which shall be determined by the Administrative Committee.\nArticle 13 1. The operation of the TIR Executive Board and the TIR Secretariat shall be financed, until such time as alternative sources of funding are obtained, through an amount per TIR carnet distributed by the international organisation as referred to in Article 6. This amount shall be approved by the Administrative Committee.\n2. The procedure to implement the financing of the operation of the TIR Executive Board and the TIR Secretariat shall be approved by the Administrative Committee.",
  "extent": "E+W+S+N.I.",
  "status": null,
  "version": "current",
  "annotations": [
    {
      "type": "F",
      "label": "F1",
      "text": "Inserted by Amendments to the Customs Convention on the International Transport of Goods under Cover of TIR Carnets (TIR Convention 1975) According to the UN Depositary Notification C.N.201.2018.TREATIES – XI.A.16 the following amendments to the TIR Convention enter into force on 1 July 2018 for all Contracting Parties."
    }
  ],
  "outstanding_effects": [],
  "provenance": {
    "source": "legislation.gov.uk",
    "source_url": "https://www.legislation.gov.uk/eudn/2009/477/annex/annex/8",
    "retrieved_at": "2026-11-01T15:16:28.167573+00:00"
  },
  "licence": "Open Government Licence v3.0",
  "licence_url": "https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
  "attribution": "Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives."
}