# Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance) (2009/992/EU)

EU Decision 2009/992 · adopted 17 December 2009

Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance) (2009/992/EU)

## Introductory text

Commission Decision
of 17 December 2009
on minimum requirements for the data to be entered in the national electronic register of road transport undertakings
(notified under document C(2009) 9959)
(Text with EEA relevance)
(2009/992/EU)
THE EUROPEAN COMMISSION,
Having regard to the Treaty on the Functioning of the European Union,
Having regard to Regulation (EC) No 1071/2009 of the European Parliament and of the Council of 21 October 2009 establishing common rules concerning the conditions to be complied with to pursue the occupation of road transport operator and repealing Council Directive 96/26/EC, and in particular Article 16 thereof,
Whereas:
(1)
Article 16(1) of Regulation (EC) No 1071/2009 requires that each Member State keeps a national electronic register of road transport undertakings which have been authorised by a competent authority designated by it to engage in the occupation of road transport operator. The national electronic registers should include at least the elements set out in Article 16(2) of the Regulation. Additional elements such as the date and place of birth of natural persons have also to be included in order to ensure correct identification of the individuals concerned.
(2)
Regulation (EC) No 1072/2009 of the European Parliament and of the Council of 21 October 2009 on common rules for access to the international road haulage market and Regulation (EC) No 1073/2009 of the European Parliament and of the Council of 21 October 2009 on common rules for access to the international market for coach and bus services also require certain data to be entered in these national electronic registers.
(3)
The provisions on personal data protection, as laid down in particular by Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, apply to the processing of any personal data pursuant to Regulation (EC) No 1071/2009.
(4)
In order to facilitate the interconnection of the national electronic registers as required by Article 16(5) of the Regulation (EC) No 1071/2009, the Commission has to adopt according to Article 16(1) of this Regulation a decision on minimum requirements for the data to be entered in the national electronic register,
HAS ADOPTED THIS DECISION:

## 1 

The minimum requirements for the data to be entered in the national electronic registers established by Member States in accordance with Article 16(1) of Regulation (EC) No 1071/2009 shall be as set out in the Annex to this Decision.

## 2 

This Decision is addressed to the Member States.

## Signature

Done at Brussels, 17 December 2009.
For the Commission
Antonio Tajani
Vice-President

## 

. . .
See Article 16(2)(c) of the Regulation (EC) No 1071/2009.
No personal data other than necessary data relating to the Transport Manager shall be included in this field.
Data category
Data item
Additional description of data field
Length
Transport undertaking
Name
Free text alpha-numeric field
1-100
Legal form
Free text alpha-numeric field
1-50
Risk rating band
Declaration of either:
‘Grey’
‘Green’
‘Amber’
‘Red’
Total number of Managed Vehicles
Free text numeric field
1-6
Address
Address
Free text alpha-numeric field
1-150
Postal code
Free text alpha-numeric field
1-10
City
Free text alpha-numeric field
1-50
Country code
Selected from two letter code ISO 3166-1 alpha 2
2
Authorisation
Type
Declaration of:
‘Community licence for passenger transport’
‘National licence for passenger transport’
or:
‘Community licence or UK licence for the Community for goods transport’
‘Community licence or UK licence for the Community for goods transport, exclusively ≤3.5 t'
‘National licence for goods transport’
1-50
Serial number of Community licence or UK licence for the Community
Free text alpha-numeric field
1-20
Start date of Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry date of Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Number of vehicles managed under the authorisation
Free text numeric field
1-6
Vehicle registration number ...
Free text alpha-numeric field
1-15
Authorisation status
Declaration of
‘Active’
‘Suspended’
‘Withdrawn’
‘Expired’
‘Lost/stolen’
‘Annulled’
‘Returned’
. . .
Date of withdrawal of the Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Date of suspension of the Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry date of suspension of the Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Reason for suspension or withdrawal of the Community licence or UK licence for the Community
Declaration of:
‘No effective and stable establishment’
‘No appropriate financial standing’
‘No requisite professional competence’
‘Not of good repute’
‘Other’
. . .
Serial number of certified true copy of Community licence or UK licence for the Community
Free text alpha-numeric field
1-20
Start Date of the certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry Date of the certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Date of withdrawal of certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Suspension Date of the certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry date of the suspension of the certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Authorisation for data related to vehicles hired without a driver (undertakings that engage in the occupation of road haulage operator)
Vehicle registration number
Free text alpha-numeric field
1-15
Country of Registration of Vehicle
Selected from two letter code ISO 3166-1 alpha 2, or ‘UK’
2
Legal representative of the undertaking (where appropriate)
First given name
Free text alpha-numeric field
1-100
Family name(s)
Free text alpha-numeric field
1-100
Date of birth
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Place of birth
Free text alpha-numeric field
1-50
Transport Manager
First given name
Free text alpha-numeric field
1-100
Family name(s)
Free text alpha-numeric field
1-100
Date of birth
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Place of birth
Free alpha text
1-50
Number of certificate of professional competence
Free text alpha-numeric field
1-20
Date of issue of the certificate of professional competence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Country of issue of the certificate of professional competence
Selected from two letter code ISO 3166-1 alpha 2
2
Validity of certificate of professional competence
Declaration of either:
‘Valid’
‘Invalid’
Serious infringement
Category
Alpha-numeric field using coded values
Type
Alpha-numeric field using coded values
Date of infringement
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Date of check where infringement has been ascertained
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Country in which infringement was ascertained
Selected from two letter code ISO 3166-1 alpha 2
2
Reason why loss of good repute is a disproportionate response
Free text alpha-numeric field
1-500
Unfit Person
First given name
Free text alpha-numeric field
1-100
Family name(s)
Free text alpha-numeric field
1-100
Date of birth
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Place of birth
Free alpha text
1-50
Number of certificate of professional competence
Free text alpha-numeric field
1-20
Date of issue of the certificate of professional competence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Country of issue of the certificate of professional competence
Selected from two letter code ISO 3166-1 alpha 2
2
Reason for declaration of unfitness
Declaration of either:
‘Infringement of national rules’
‘Infringement of Community rules’
. . .
Current rehabilitation measure (undertakings that engage in the occupation of road passenger transport operator)
Declaration of either:
‘Repeat training’
‘Additional training’
‘Relicensing’
‘Additional conditions on licence’
‘Other’
1-100
Current rehabilitation measure (undertakings that engage in the occupation of road haulage operator)
Declaration of either:
‘Appropriate training of at least three months’
‘Exam on the subjects listed in Part I of Annex I to Regulation (EC) No 1071/2009’
Start date of declaration of unfitness
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
End date of declaration of unfitness
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10

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Source: https://www.legislation.gov.uk/eudn/2009/992 (the official version)
Page: https://openlegislation.uk/eu-decision-2009-992
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.