# Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (Text with EEA relevance) (2009/992/EU), Annex

Extent: E+W+S+N.I.

. . .
See Article 16(2)(c) of the Regulation (EC) No 1071/2009.
No personal data other than necessary data relating to the Transport Manager shall be included in this field.
Data category
Data item
Additional description of data field
Length
Transport undertaking
Name
Free text alpha-numeric field
1-100
Legal form
Free text alpha-numeric field
1-50
Risk rating band
Declaration of either:
‘Grey’
‘Green’
‘Amber’
‘Red’
Total number of Managed Vehicles
Free text numeric field
1-6
Address
Address
Free text alpha-numeric field
1-150
Postal code
Free text alpha-numeric field
1-10
City
Free text alpha-numeric field
1-50
Country code
Selected from two letter code ISO 3166-1 alpha 2
2
Authorisation
Type
Declaration of:
‘Community licence for passenger transport’
‘National licence for passenger transport’
or:
‘Community licence or UK licence for the Community for goods transport’
‘Community licence or UK licence for the Community for goods transport, exclusively ≤3.5 t'
‘National licence for goods transport’
1-50
Serial number of Community licence or UK licence for the Community
Free text alpha-numeric field
1-20
Start date of Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry date of Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Number of vehicles managed under the authorisation
Free text numeric field
1-6
Vehicle registration number ...
Free text alpha-numeric field
1-15
Authorisation status
Declaration of
‘Active’
‘Suspended’
‘Withdrawn’
‘Expired’
‘Lost/stolen’
‘Annulled’
‘Returned’
. . .
Date of withdrawal of the Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Date of suspension of the Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry date of suspension of the Community licence or UK licence for the Community
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Reason for suspension or withdrawal of the Community licence or UK licence for the Community
Declaration of:
‘No effective and stable establishment’
‘No appropriate financial standing’
‘No requisite professional competence’
‘Not of good repute’
‘Other’
. . .
Serial number of certified true copy of Community licence or UK licence for the Community
Free text alpha-numeric field
1-20
Start Date of the certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry Date of the certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Date of withdrawal of certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Suspension Date of the certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Expiry date of the suspension of the certified true copy
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Authorisation for data related to vehicles hired without a driver (undertakings that engage in the occupation of road haulage operator)
Vehicle registration number
Free text alpha-numeric field
1-15
Country of Registration of Vehicle
Selected from two letter code ISO 3166-1 alpha 2, or ‘UK’
2
Legal representative of the undertaking (where appropriate)
First given name
Free text alpha-numeric field
1-100
Family name(s)
Free text alpha-numeric field
1-100
Date of birth
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Place of birth
Free text alpha-numeric field
1-50
Transport Manager
First given name
Free text alpha-numeric field
1-100
Family name(s)
Free text alpha-numeric field
1-100
Date of birth
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Place of birth
Free alpha text
1-50
Number of certificate of professional competence
Free text alpha-numeric field
1-20
Date of issue of the certificate of professional competence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Country of issue of the certificate of professional competence
Selected from two letter code ISO 3166-1 alpha 2
2
Validity of certificate of professional competence
Declaration of either:
‘Valid’
‘Invalid’
Serious infringement
Category
Alpha-numeric field using coded values
Type
Alpha-numeric field using coded values
Date of infringement
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Date of check where infringement has been ascertained
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Country in which infringement was ascertained
Selected from two letter code ISO 3166-1 alpha 2
2
Reason why loss of good repute is a disproportionate response
Free text alpha-numeric field
1-500
Unfit Person
First given name
Free text alpha-numeric field
1-100
Family name(s)
Free text alpha-numeric field
1-100
Date of birth
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Place of birth
Free alpha text
1-50
Number of certificate of professional competence
Free text alpha-numeric field
1-20
Date of issue of the certificate of professional competence
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
Country of issue of the certificate of professional competence
Selected from two letter code ISO 3166-1 alpha 2
2
Reason for declaration of unfitness
Declaration of either:
‘Infringement of national rules’
‘Infringement of Community rules’
. . .
Current rehabilitation measure (undertakings that engage in the occupation of road passenger transport operator)
Declaration of either:
‘Repeat training’
‘Additional training’
‘Relicensing’
‘Additional conditions on licence’
‘Other’
1-100
Current rehabilitation measure (undertakings that engage in the occupation of road haulage operator)
Declaration of either:
‘Appropriate training of at least three months’
‘Exam on the subjects listed in Part I of Annex I to Regulation (EC) No 1071/2009’
Start date of declaration of unfitness
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10
End date of declaration of unfitness
Numeric data entry in ISO 8601 format (YYYY-MM-DD)
10

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Source: https://www.legislation.gov.uk/eudn/2009/992/annex (the official version)
Page: https://openlegislation.uk/eu-decision-2009-992/annex
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.