# Commission Decision of 29 October 2009 on the adoption of basic parameters for registers of train driving licences and complementary certificates provided for under Directive 2007/59/EC of the European Parliament and of the Council (notified under document C(2009) 8278) (Text with EEA relevance) (2010/17/EC), Division 3: Data format Extent: E+W+S+N.I. The following is a list of requirements for the data format of the NLR. The list is set out as follows: No Datum to be displayed Content Format Status of the requirement Section 1: Current state of the licence 1 Licence number 1.1 Number of the licence Number in digits Compulsory 2 Current state of the licence 2.1 Evidence of the current state of the licence. Valid, Suspended (decision pending), Withdrawn, Text Compulsory 2.2 Reason for suspension or withdrawal Text Compulsory Section 2: Information on the current licence ... 3 Surname(s) of the holder 3.1 Surname(s) displayed on passport or national identity card or other recognised document proving identity More surnames are allowed, depending on national custom Text Compulsory 4 Name(s) of the holder 4.1 Name(s) displayed in passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom Text Compulsory 5 Date of birth of the holder 5.1 Date of birth of the holder YYYY-MM-DD Compulsory 6 Place of birth of the holder 6.1 Place of birth of the holder Text Compulsory 6.2 Nationality Text Optional 7 Date of issue of the licence 7.1 Display of the current date of issue of the licence YYYY-MM-DD Compulsory 8 Date of expiry of the licence 8.1 Date of the expected formal expiry of the valid licence YYYY-MM-DD Compulsory 9 Name of issuing authority 9.1 Name of the authority issuing the licence ( the ORR, the Department, delegated entity, railway undertaking, infrastructure manager) Text Compulsory 10 Reference number assigned to the employee by the employer 10.1 Company reference for the train driver Text Optional 11 Photograph of the holder 11.1 Photograph Original or Electronic scanning Compulsory 12 Signature of the holder 12.1 Signature Original/Photocopy/Electronic scanning Compulsory 13 Permanent place of residence or postal address of the holder 13.1 Address of the holder Street and number Text Optional 13.2 Town Text Optional 13.3 Country Text Optional 13.4 Postcode Alpha-numerical code Optional 13.5 Telephone number Text Optional 13.6 e-mail address Text Optional 14 Additional information 14.1 Information imposed by the ORR in accordance with Schedule 2 to the Regulations or by the Department in accordance with Schedule 2 to the NI Regulations, as the case may be Coded information Compulsory Field 9.a.1 — Native language(s) of the driver Text Field 9.a.2 — Space reserved for additional information that may be considered necessary by the ORR or the Department, as the case may be Text 15 Medical restriction 15.1 Information imposed by the ORR in accordance with Schedule 1 to the Regulations, or by the Department in accordance with Schedule 1 to the NI Regulations, as the case may be Coded information Compulsory Mandatory use of glasses/lenses (code b.1) Mandatory use of hearing aid(s) (code b.2) Section 3: Historical information on the status of the licence and the results of periodic checks 16 Date of first issues 16.1 Date of first issue YYYY-MM-DD Compulsory 17 Date of expiry 17.1 Date of expiry (and of expected formal renewal) YYYY-MM-DD Compulsory 18 Update(s) (Several records are possible) 18.1 Date of update YYYY-MM-DD Compulsory 18.2 Reason for update Text Compulsory 19 Amendment(s) (Several records are possible) 19.1 Date of amendment YYYY-MM-DD Compulsory 19.2 Reason of amendment Text Compulsory 20 Suspension(s) (Several records are possible) 20.1 Length of period of suspension From (date) to (date) Compulsory 20.2 Reason for suspension Text Compulsory 21 Withdrawal(s) (Several records are possible) 21.1 Date of withdrawal YYYY-MM-DD Compulsory 21.2 Reason for withdrawal Text Compulsory 22 Licence reported lost 22.1 Date of communication YYYY-MM-DD Compulsory 22.2 Date of any duplicate issued YYYY-MM-DD Compulsory 23 Licence reported stolen 23.1 Date of communication YYYY-MM-DD Compulsory 23.2 Date of any duplicate issued YYYY-MM-DD Compulsory 24 Licence reported destroyed 24.1 Date of communication YYYY-MM-DD Compulsory 24.2 Date of any duplicate issued YYYY-MM-DD Compulsory Section 4: Information on the basic requirements for issuing a licence and results of periodic checks 25 Education 25.1 Basic requirement Highest level of certification possessed Text Compulsory 26 Physical fitness 26.1 Basic requirement Statement on fulfilment of in paragraphs 1(1), 1(2), 1(3) and 2(1) of Schedule 1 to the Regulations or paragraphs 1(1), 1(2), 1(3) and 2(1) of Schedule 1 to the NI Regulations, as the case may be Text Compulsory 26.2 Date of check YYYY-MM-DD Compulsory 26.3 Subsequent periodic check Confirmed/not confirmed Text Compulsory 26.4 (several records possible) Date of last check YYYY-MM-DD Compulsory 26.5 Next check Date of next formally expected check YYYY-MM-DD Compulsory 26.6 Notes Notes to be specified: Normal schedule, Anticipated schedule (according to doctor’s certificate), Change in information (code 9.a.2) if necessary, Change in restriction code, Other + field to specify, Text Compulsory 27 Occupational psychological fitness 27.1 Basic requirement Statement on fulfilment of in paragraph 2(2) of Schedule 1 to the Regulations or paragraph 2(2) of Schedule 1 to the NI Regulations, as the case may be Text Compulsory 27.2 Date of check YYYY-MM-DD Compulsory 27.3 Following check(s) Only if necessary (several records possible) Statement Compulsory 27.4 Date of any subsequent check YYYY-MM-DD Compulsory 28 General professional knowledge 28.1 Basic requirement Statement on fulfilment of in Schedule 3 to the Regulations or Schedule 3 to the NI Regulations, as the case may be Text Compulsory 28.2 Date of check YYYY-MM-DD Compulsory 28.3 Subsequent check (only if required at national level) YYYY-MM-DD Compulsory --- Source: https://www.legislation.gov.uk/eudn/2010/17/annex/I/division/3 (the official version) Page: https://openlegislation.uk/eu-decision-2010-17/annex-I/division-3 Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.