Paragraph 7 Minutes
Draft minutes of each meeting shall be drawn up jointly by the Parties. The first draft will be prepared by the Party acting as Chair within 21 days from the end of the meeting.
The minutes shall, as a general rule, summarise each item on the agenda, specifying, where applicable:
the documents submitted to the SPS Sub-committee;
any statement that a member of the SPS Sub-committee has asked to be entered; and
the decisions proposed, recommendations made, statements agreed upon and conclusions adopted on specific items.
The minutes shall also include a list of participants in the SPS Sub-committee meeting.
The minutes shall be approved in writing by the Parties within two months of the date of the meeting. Once approved, copies shall be signed by the Chairperson and his/her counterparts of the other Parties. Each of the Parties shall receive one original copy of these authentic documents. A copy of the signed minutes shall be forwarded to the Secretariat of the Trade Committee.