Paragraph 10 Minutes and operational conclusions
Draft minutes of each meeting shall be drawn up jointly by the Secretaries of the SPS Sub-Committee.
The minutes shall, as a general rule, include in respect of each item on the agenda:
a list of participants at the meeting, a list of officials accompanying them and a list of any observers or experts who attended the meeting;
documentation submitted to the SPS Sub-Committee;
statements which the SPS Sub-Committee has asked to be entered in the minutes; and
operational conclusions of the meeting, as provided for in paragraph 4.
The draft minutes shall be submitted to the SPS Sub-Committee for approval. They shall be approved within 28 calendar days after each SPS Sub-Committee meeting. A copy shall be sent to each of the addressees referred to in Article 7.
Draft operational conclusions of each meeting shall be drawn up by the Secretary of the SPS Sub-Committee of the Party holding the chairmanship of the SPS Sub-Committee, and circulated to the Parties together with the agenda, no later than 15 calendar days before the beginning of the meeting. That draft shall be updated as the meeting proceeds so that at the end of the meeting, unless agreed otherwise by the Parties, the SPS Sub-Committee adopts the operational conclusions, reflecting the follow-up actions agreed by the Parties. Once agreed, the operational conclusions shall be attached to the minutes and their implementation shall be reviewed during any subsequent meeting of the SPS Sub-Committee. To that end the SPS Sub-Committee shall adopt a template, allowing for each action to be tracked against a specific deadline.