{
  "url": "https://openlegislation.uk/eu-decision-2016-1182/annex/annex-VI",
  "json_url": "https://openlegislation.uk/eu-decision-2016-1182/annex/annex-VI.json",
  "legislation": "eudn/2016/1182",
  "legislation_title": "Council Decision (CFSP) 2016/1182 of 18 July 2016 concerning the Staff Regulations of the European Union Institute for Security Studies",
  "legislation_url": "https://openlegislation.uk/eu-decision-2016-1182",
  "path": "annex/annex/VI",
  "kind": "appendix",
  "number": "ANNEX VI",
  "heading": "TRAVEL COSTS AND REMOVAL EXPENSES",
  "text": "Section I\nTravel costs of contract staff members and their families between their place of residence and duty station.\n1.\nContract staff members whose place of residence is more than 100 km from their duty station shall be entitled, subject to the provisions of Article 16 of the Staff Regulations, to reimbursement of the actual costs of travel:\n(a) on taking up their appointment, for travel from their place of residence to their duty station;\n(b) on transfer from the duty station where they were recruited to another duty station more than 100 km away;\n(c) on leaving their appointment:\neither for travel from their duty station to their place of residence at the time they were recruited;\nor, for travel from their duty station to a place of residence other than that referred to in the first indent, provided that this place is within the European Economic Area, or, if elsewhere, that the expenditure to be reimbursed is not greater.\n2.\nReimbursement of the travel costs referred to in paragraph 1 shall be totally or partially refused in the following cases:\n(a) where entitlement has not been established at the time a contract staff member takes up his or her appointment;\n(b) if all or part of the expenditure in question has been paid by a government or other body;\n(c) where a contract staff member leaves his or her appointment, if the journey does not take place within a period of three months starting from the date on which the contract staff member's duties cease, or if the application for reimbursement has not been received by the administration within 30 days of the journey;\n(d) when the contract staff member's duties cease, if the person concerned has resigned before completing twelve months' service at the Institute.\n3.\nContract staff members who satisfy the conditions listed in paragraphs 1 and 2, and who receive household allowance, shall also be entitled to:\n(a) reimbursement of travel costs actually incurred by their spouse or registered partner and dependant children when they join the contract staff member at his or her duty station;\n(b) reimbursement of travel costs actually incurred by their spouse or registered partner and dependant children when they move from one duty station to another duty station situated over 100 km away, if the duration of the transfer is unspecified but exceeds two months;\n(c) reimbursement of travel costs actually incurred by their spouse or registered partner and dependant children when their duties cease, except that the reimbursement may be refused if the contract staff member resigns before having completed twelve months' service at the Institute.\n4.\nSpouses, registered partners and dependant children, or dependants as defined in Annexes III and IV, shall be deemed to be of the same grade as the staff member concerned.\nSection II\nRemoval expenses\n1.\nContract staff members whose place of residence is more than 100 km from their duty station shall be entitled to the reimbursement of expenses actually incurred for the removal of their household effects on the following occasions:\n(a) on taking up their appointment;\n(b) on transfer of indefinite duration exceeding two months from one duty station to another duty station that is over 100 km away;\n(c) when leaving the Institute, except that the reimbursement may be refused if the contract staff member resigns before having completed twelve months' service at the Institute.\n2.\nReimbursement covers expenses incurred for the removal of household effects, including packing costs and the cost of insurance against ordinary risks such as breakage, theft or fire.\nTo claim expenses under the provisions of this Section, contract staff members must submit at least two estimates for prior approval by the Head of Administration. The estimates must refer to the same weight or volume, transported over the same distance.\nThe Head of Administration and Personnel may, if he or she considers the estimates excessive, request estimates from other removal firms.\nReimbursement shall be made on the basis of the lower estimate.\n3.\nContract staff members may only claim reimbursement under this Section if the expenditure in question is not reimbursable by a government or other authority.",
  "extent": "E+W+S+N.I.",
  "status": null,
  "version": "current",
  "annotations": [],
  "outstanding_effects": [],
  "provenance": {
    "source": "legislation.gov.uk",
    "source_url": "https://www.legislation.gov.uk/eudn/2016/1182/annex/annex/VI",
    "retrieved_at": "2026-11-01T15:13:54.351068+00:00"
  },
  "licence": "Open Government Licence v3.0",
  "licence_url": "https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
  "attribution": "Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives."
}