Article 2
United Kingdom
Authority
Employees shall be subject to the authority of the Director and responsible to the Director for the performance of their duties, which they shall undertake to carry out as scrupulously and conscientiously as possible.
2.Conduct
Employees shall carry out their duties and conduct themselves solely with the interests of the Institute in mind. They shall exercise the functions entrusted to them as employees in all loyalty, discretion and conscience. They shall never seek nor take instructions from any government, authority, organisation or person outside the Institute.
Employees shall at all times conduct themselves in a manner compatible with their status as representatives of the Institute. They shall abstain from any action or activity that may in any way undermine the dignity of their position, or the good name of the Institute.
3.Financial responsibility
Employees may be required to reimburse the Institute, either partly or in full, for any financial loss suffered by it owing to their negligence, or because they have deliberately violated any regulation or procedure approved by the Board or the Director.
The Appeals Board shall have jurisdiction in disputes arising under this provision.
4.Security
Employees shall, on engagement, acquaint themselves with the Institute's security regulations.
All employees, research award holders and trainees, may be required to have security clearance giving them access to classified documents in the course of their duties. A request for such clearance shall be addressed to the competent authorities by the Institute's Security Officer.
Pending the issuance of the security clearance, temporary authorisation to treat classified documents may be granted by the Director.
Staff members shall inform the Security Officer immediately in the event of the suspected loss or compromise of a classified document.
Assistance and compensation
The Institute shall provide assistance to employees who, by reason of their current appointment or duties at the Institute, and through no fault of their own, are subject to threats, insults, defamation or attack. Compensation for any material damage sustained may be granted provided that:
- (a)
the employee has not wilfully or through negligence provoked the damage in question;
- (b)
no redress has been or can be obtained;
- (c)
employees make over to the Institute any claims they may have against a third party, in particular insurance companies.
All decisions in such matters that could involve action or payments by the Institute shall be taken by the Director, who has a discretionary power in assessing the circumstances of the case, what form the assistance should take and what compensation, if any, should be granted. The Board shall be duly informed of any decision taken pursuant to this paragraph.
6.Proprietary rights
All rights, including title, copyright and patent rights, in any work carried out by an employee in the performance of official duties, shall be vested in the Institute.
7.External activities
An employee shall not hold any post or have any regular or paid occupation outside the Institute without the Director's prior permission.
An employee shall not without the prior permission of the Director accept from any government or from any other source outside the Institute any honour, decoration, favour, gift or payment of any kind whatever, except for services rendered either before his or her appointment or during special leave for military or other national service and in respect of such service.
Employees shall abstain from any public action or statement or publication if such action, statement or publication is incompatible with the duties or obligations of an international civil servant or liable to involve the moral or material responsibility of the Institute.
An employee shall not directly or indirectly hold such interests in a commercial firm that could, by their nature, compromise the employee's independence in the discharge of duties in the Institute.
The duties of senior analysts include the establishment of relations with bodies and persons external to the Institute; senior analysts shall therefore be authorised to give lectures, communicate to the mass media and publish, provided they first obtain the approval of the Director;
If the spouse or registered partner of an employee is in gainful employment, the employee shall inform the Director. Should the nature of the employment prove to be incompatible with that of the employee and if the employee is unable to give an undertaking that it will cease within a specified period, the Director shall, after hearing the employee and after consulting the Staff Committee, decide whether the employee may continue in his or her post.
Candidacy for public or political office
Employees who for personal reasons wish to stand for public or political office shall notify the Director of that intention.
Any employee who stands for public or political office shall be given unpaid leave starting on the date he or she declares that he or she is beginning his or her electoral campaign.
If elected, the employee shall request termination of the contract. Such termination shall not carry any entitlement to an indemnity for loss of job.
If the employee does not accept the public or political office, the employee shall be entitled to resume appointment with the same grade and seniority, or remuneration for temporary staff, from which the employee benefited at the time the unpaid leave began.
Time spent on unpaid leave shall not count towards seniority or pension rights. However, if a contract staff member proves that pension rights cannot be acquired from another pension scheme, that contract staff member may apply to continue to acquire further pension rights, provided that he or she bears the totality of the corresponding contributions, his or hers and the employer's.