Paragraph 10 Minutes and operational conclusions
Draft minutes of each meeting shall be drawn up jointly by the two Secretaries.
The minutes shall, as a general rule, include in respect of each item on the agenda:
the participants in the meeting, the officials accompanying them and any observer who attended the meeting;
the documents submitted to the SPS Sub-Committee;
the statements that the SPS Sub-Committee has requested be entered; and
the operational conclusions of the meeting, as referred to in paragraph 4.
The draft minutes shall be submitted to the SPS Sub-Committee for approval. They shall be approved within 28 calendar days of each SPS Sub-Committee meeting. A copy of the approved minutes shall be sent to each of the addressees referred to in Article 7.
Draft operational conclusions of each meeting shall be drawn up by the Secretary of the Party holding the chairmanship and circulated to the Parties together with the agenda, as a rule no later than 15 calendar days before the beginning of the meeting. The draft operational conclusions shall be updated as the meeting proceeds, so that at the end of the meeting, unless agreed otherwise, the SPS Sub-Committee adopts the operational conclusions, reflecting the follow-up actions agreed by the Parties. Once agreed, the operational conclusions shall be attached to the minutes, and their implementation shall be reviewed during subsequent meetings of the SPS Sub-Committee. To that end, the SPS Sub-Committee shall adopt a template, allowing for each action point to be tracked against a specific deadline.