Paragraph 10 Minutes and operational conclusions
Draft minutes of each meeting shall be drawn up jointly by the two Secretaries.
The minutes shall, as a general rule, indicate in respect of each item on the agenda:
a list of participants, a list of accompanying officials and a list of any observers or experts who attended the meeting;
the documentation submitted to the Joint Committee;
statements which the Joint Committee has asked to be entered in the minutes; and
operational conclusions from the meeting.
The draft minutes shall be submitted to the Joint Committee for approval. The Joint Committee shall approve the minutes at its next meeting or, alternatively, in writing.
Draft operational conclusions of each meeting shall be drawn up by the Secretary of the Party holding the Chairmanship, and circulated to the Parties together with the agenda, normally not later than 15 calendar days before the meeting. That draft shall be updated as the meeting proceeds so that at the end of the meeting, unless agreed otherwise by the Parties, the Joint Committee adopts the operational conclusions, reflecting follow-up action to be taken by the Parties. Once agreed, the operational conclusions shall be attached to the minutes and their implementation shall be reviewed in any subsequent meeting of the Joint Committee. To that end, the Joint Committee shall adopt a template, allowing for each action point to be tracked against a specific deadline.