# Council Decision (EU) 2018/1062 of 16 July 2018 on the position to be adopted on behalf of the European Union within the CETA Joint Committee established by the Comprehensive Economic and Trade Agreement between Canada, of the one part, and the European Union and its Member States, of the other part as regards the adoption of the Rules of Procedure of the CETA Joint Committee and specialised committees, Article Rule 9: Minutes

Extent: E+W+S+N.I.

1. Draft minutes of each meeting will be drawn up by the Secretariat of the CETA Joint Committee, normally within 21 days from the end of the meeting, unless otherwise decided by mutual consent.
2. The minutes will, as a general rule, summarise each item on the agenda, specifying where applicable:
(a) the documents submitted to the CETA Joint Committee;
(b) any statement that a member of the CETA Joint Committee requested to be entered in the minutes; and
(c) the decisions adopted, recommendations made, joint statements decided upon and operational conclusions adopted on specific items.
3. The minutes will include a list of the names, titles and affiliations, of all individuals who attended the meeting in any capacity.
4. The minutes will be approved in writing by the co-chairs within 28 days of the date of the meeting or by any other date decided by the Parties to the Agreement. Once approved, two copies of the minutes will be signed by the Contact Points of the Secretariat of the CETA Joint Committee and each of the Parties to the Agreement will receive one original copy of these documents. The Parties may decide that signing and exchanging electronic copies satisfies this requirement. Copies of the signed minutes will be forwarded to the members of the CETA Joint Committee.
5. The Secretariat of the CETA Joint Committee will also prepare a summary of the minutes. Once the co-chairs of the Joint Committee have approved the text of the summary, they will make the summary of the minutes public subject to the application of Article 26.4 of the Agreement.

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Source: https://www.legislation.gov.uk/eudn/2018/1062/annex/Rule/9 (the official version)
Page: https://openlegislation.uk/eu-decision-2018-1062/annex-Rule/9
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.