{
  "url": "https://openlegislation.uk/eu-decision-2018-1582/annex-2/annex-B",
  "json_url": "https://openlegislation.uk/eu-decision-2018-1582/annex-2/annex-B.json",
  "legislation": "eudn/2018/1582",
  "legislation_title": "Council Decision (EU) 2018/1582 of 15 October 2018 on the position to be taken on behalf of the Union within the Joint Committee established by the Framework Agreement on Comprehensive Partnership and Cooperation between the European Union and its Member States, of the one part, and the Socialist Republic of Viet Nam, of the other part, as regards the adoption of the rules of procedure of the Joint Committee, and the establishent of subcommittees and specialised working groups and the adoption of their terms of reference",
  "legislation_url": "https://openlegislation.uk/eu-decision-2018-1582",
  "path": "annex/2/annex/B",
  "kind": "appendix",
  "number": "ANNEX B",
  "heading": null,
  "text": "Terms of reference\nof sub-committees and specialised working groups established under the Framework Agreement on Comprehensive Partnership and Cooperation between the European Union and its Member States, of the one part, and the Socialist Republic of Viet Nam, of the other part\nArticle 1 1. At its meetings, each sub-committee and specialised working group may discuss the implementation of the Agreement in the areas it covers. The Sub-committee on Good Governance, Rule of Law and Human Rights may elaborate cooperation on rule of law, good governance and exchange information on human rights cooperation upon the agreed agenda but shall not cover the issues discussed within the framework of the Viet Nam – EU Human Rights Dialogue.\n2. The sub-committees and specialised working groups may also discuss subjects or specific projects related to the relevant area of bilateral cooperation.\nArticle 2 The sub-committees and specialised working groups shall work under the authority of the Joint Committee. They shall report and transmit their minutes and conclusions to the Chair of the Joint Committee within 30 calendar days after each meeting.\nArticle 3 1. The sub-committees and specialised working groups shall be composed of representatives of both sides.\n2. Upon agreement of the Parties, the sub-committees and specialised working groups may invite experts to their meetings and may hear them regarding specific points on the agenda, as appropriate.\nArticle 4 The sub-committees and specialised working groups shall be co-chaired/chaired alternatively by the Party holding the Chair of the Joint Committee.\nArticle 5 A representative of the European Union and a representative of the Government of the Socialist Republic Viet Nam shall act jointly as Secretaries of the sub-committees and specialised working groups.\nArticle 6 1. The sub-committees and specialised working groups shall meet whenever circumstances require upon agreement of the Parties, on the basis of a written request from either Party, and at least once a year. Each meeting shall be held at a place and date agreed by the Parties.\n2. Where one Party requests a meeting of a sub-committee or a specialised working group, the Secretary of the other Party shall reply within 20 working days of receipt of that request. In cases of particular urgency, sub-committees and specialised working groups meetings may be convened at shorter notice, subject to the agreement of the Parties.\n3. Meetings of the sub-committees and specialised working groups shall be jointly convened by the two Secretaries.\n4. Before each meeting, each Party shall inform the Chair of the intended composition of its delegation.\nArticle 7 1. Either Party may request the Chair to place an item on the agenda of a meeting of a sub-committee or a specialised working group. Items for inclusion on the agenda shall be submitted to the Secretaries at least 20 working days before the date of the meeting in question. Any supporting documentation shall be provided to the Secretaries at least 20 working days before the meeting.\n2. The Secretaries shall communicate the draft agenda to the Parties not later than 10 working days before the meeting. The agenda shall be finalised upon the agreement of both Parties. In exceptional circumstances, upon agreement of the Parties, items may be added to the agenda at short notice.\nArticle 8 1. The Secretaries shall jointly draw up draft minutes of each meeting.\n2. The meetings of the sub-committees and specialised working groups shall not be public, unless otherwise decided.\nArticle 9 1. Each Party shall bear the expenses it incurs as a result of participating in the meetings of the sub-committees and specialised working groups, both with regard to staff, travel and subsistence expenditure and to postal and telecommunications expenditure.\n2. Each Party shall bear the expenses it incurs in connection with interpreting at meetings and translation.\n3. The Party hosting the meeting shall bear the expenses in connection with the organisation of meetings and reproduction of documents.",
  "extent": "E+W+S+N.I.",
  "status": null,
  "version": "current",
  "annotations": [],
  "outstanding_effects": [],
  "provenance": {
    "source": "legislation.gov.uk",
    "source_url": "https://www.legislation.gov.uk/eudn/2018/1582/annex/2/annex/B",
    "retrieved_at": "2026-11-01T15:12:58.466986+00:00"
  },
  "licence": "Open Government Licence v3.0",
  "licence_url": "https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
  "attribution": "Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives."
}