Article 25 Preparation of EUCI for transport by commercial courier services
United Kingdom
When classified consignments are being prepared the sender shall bear in mind that commercial courier services shall only deliver CONFIDENTIEL UE/EU CONFIDENTIAL or SECRET UE/EU SECRET consignments to the intended recipient, a duly authorised substitute, the registry control officer or his/her duly authorised substitute or a receptionist.
When such information is sent by an approved commercial courier service the consignment shall be prepared and packaged as follows:
The consignment shall be sent using double envelopes (the inner envelope being such that any attempt to open it will be evident) or other suitably secure packing material.
The classification level shall be clearly visible on the inner envelope or inner layer of packaging.
The classification shall not be indicated on the outer envelope or the outer layer of packaging.
Both the inner and outer envelopes or layers of packaging shall be clearly addressed to a named individual at the intended recipient, and shall include a return address.
A registration receipt form shall be placed inside the inner envelope or inner layer of packaging for the recipient to complete and return. The registration receipt, which shall not itself be classified, shall quote the reference number, date and copy number of the document, but not the subject.
Delivery receipts are required in the outer envelope or outer packaging. The delivery receipt, which itself shall not be classified, shall quote the reference number, date and copy number of the document, but not the subject.
The courier service must obtain and provide the sender with proof of delivery of the consignment on the signature and tally record, or the courier must obtain receipts or package numbers.
The sender shall liaise with the named recipient before the consignment is sent to agree a suitable date and time for delivery.
The sender is solely responsible for any consignment sent by a commercial courier service. In the event that the consignment is lost or not delivered on time, the sender shall report it to the Commission security authority, which will follow up the security incident.