{
  "url": "https://openlegislation.uk/eu-regulation-1962-31/article-26",
  "json_url": "https://openlegislation.uk/eu-regulation-1962-31/article-26.json",
  "legislation": "eur/1962/31",
  "legislation_title": "Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community",
  "legislation_url": "https://openlegislation.uk/eu-regulation-1962-31",
  "path": "article/26",
  "kind": "article",
  "number": "26",
  "heading": null,
  "text": "The personal file of an official shall contain:\n(a)all documents concerning his administrative status and all reports relating to his ability, efficiency and conduct;\n(b)any comments by the official on such documents.\nDocuments shall be registered, numbered and filed in serial order; the documents referred to in subparagraph (a) may not be used or cited by the institution against an official unless they were communicated to him before they were filed.\nThe communication of any document to an official shall be evidenced by his signing it or, failing that, shall be effected by registered letter to the last address communicated by the official.\nAn official's personal file shall contain no reference to his political, trade union, philosophical or religious activities and views, or to his racial or ethnic origin or sexual orientation.\nThe preceding paragraph shall not however prohibit the insertion in the file of administrative acts and documents known to the official which are necessary for the application of these Staff Regulations.\nThere shall be only one personal file for each official.\nAn official shall have the right, even after leaving the service, to acquaint himself with all the documents in his file and to take copies of them.\nThe personal file shall be confidential and may be consulted only in the offices of the administration or on a secure electronic medium. It shall, however, be forwarded to the Court of Justice of the European Union if an action concerning the official is brought before the Court.",
  "extent": null,
  "status": null,
  "version": "current",
  "annotations": [
    {
      "type": "F",
      "label": "F1",
      "text": "Inserted by Council Regulation (EC, Euratom) No 723/2004 of 22 March 2004 amending the Staff Regulations of officials of the European Communities and the Conditions of Employment of other servants of the European Communities."
    },
    {
      "type": "F",
      "label": "F2",
      "text": "Substituted by Council Regulation (EC, Euratom) No 723/2004 of 22 March 2004 amending the Staff Regulations of officials of the European Communities and the Conditions of Employment of other servants of the European Communities."
    },
    {
      "type": "F",
      "label": "F3",
      "text": "Substituted by Regulation (EU, Euratom) No 1080/2010 of the European Parliament and of the Council of 24 November 2010 amending the Staff Regulations of Officials of the European Communities and the Conditions of Employment of Other Servants of those Communities."
    },
    {
      "type": "F",
      "label": "F4",
      "text": "Deleted by Council Regulation (EC, Euratom) No 723/2004 of 22 March 2004 amending the Staff Regulations of officials of the European Communities and the Conditions of Employment of other servants of the European Communities."
    }
  ],
  "outstanding_effects": [],
  "provenance": {
    "source": "legislation.gov.uk",
    "source_url": "https://www.legislation.gov.uk/eur/1962/31/article/26",
    "retrieved_at": "2026-11-01T15:12:00.570864+00:00"
  },
  "licence": "Open Government Licence v3.0",
  "licence_url": "https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
  "attribution": "Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives."
}