{ "url": "https://openlegislation.uk/eu-regulation-1985-3821/annex-2/appendix-4", "json_url": "https://openlegislation.uk/eu-regulation-1985-3821/annex-2/appendix-4.json", "legislation": "eur/1985/3821", "legislation_title": "Council Regulation (EEC) No 3821/85 of 20 December 1985 on recording equipment in road transport", "legislation_url": "https://openlegislation.uk/eu-regulation-1985-3821", "path": "annex/2/appendix/4", "kind": "appendix", "number": "4", "heading": "PRINTOUTS", "text": "1.\nGENERALITIES\nEach printout is built up by chaining various data blocks, possibly identified with a block identifier.\nA data block contains one or more records, possibly identified with a record identifier.\nPRT_001 When a block identifier immediately precedes a record identifier, the record identifier is not printed.\nPRT_002 In the case where a data item is unknown, or must not be printed for data access rights reasons, spaces are printed instead.\nPRT_003 If the content of a complete line is unknown, or need not to be printed, then the complete line is omitted.\nPRT_004 Numerical data fields are printed right aligned, with a space separator for thousands and millions, and without leading zeros.\nPRT_005 String data fields are printed left aligned and filled up with spaces to data item length, or truncated to data item length when needed (names and addresses).\n2.\nDATA BLOCKS SPECIFICATION\nIn this chapter the following format notation conventions have been used:\ncharacters printed in bold denote plain text to be printed (printing remains in normal characters),\nnormal characters denote variables (pictograms or data) to be replaced by their values for printing,\nvariable names have been padded with underscores to show the data item length available for the variable,\ndates are specified with a ‘ dd/mm/yyyy ’ (day, month, year) format. A ‘ dd.mm.yyyy ’ format may also be used,\nthe term ‘ card identification ’ denotes the composition of: the type of card through a card pictograms combination, the card issuing Member State code, a forward slash character and the card number with the replacement index and the renewal index separated with a space:\nPRT_006 Printouts shall use the following data blocks and/or data records, in accordance with the following meanings and formats:\nBlock or record number\nMeaning\nData Format\n1\nDate and time at which the document is printed .\ndd/mm/yyyy hh:mm (UTC)\n2 Type of printout\nBlock identifier\n- - - - - - - - - - - - - - - - - - -\nPrintout pictogram combination (see App. 3), Speed limiting device setting (Over speeding printout only)\nPicto xxx km/h\n3 Card holder identification\nBlock identifier. P= people pictogram\n- - - - - - - - -P- - - - - - - - -\nCard holder surname\nP Last_Name\nCard holder first name(s) (if any)\nFirst_Name\nCard identification\nCard_Identification\nCard expiry date (if any)\ndd/mm/yyyy\nIn the case where the card is a non-personal card, and holds no card holder surname, the company or workshop or control body name shall be printed instead.\n4 Vehicle identification\nBlock identifier\n- - - - - - - - - - - - - - - - - -\nVIN\nVIN\nRegistering Member State and VRN\nNat/VRN\n5 VU identification\nBlock identifier\n- - - - - - - - - - - - - - - - - -\nVU manufacturer’s name\nVU_Manufacturer\nVU part number\nVU_Part_Number\n6 Last calibration of the recording equipment\nBlock identifier\n- - - - - - - - - - - - - - - - - -\nWorkshop name\nLast_Name\nWorkshop card identification\nCard_Identification\nDate of the calibration\ndd/mm/yyyy\n7 Last control (by a control officer)\nBlock identifier\n- - - - - - - - - - - - - - - - - -\nController’s card identification\nCard_Identification\nControl date, time and type\ndd/mm/yyyy hh:mm pppp\nType of the control: Up to four pictograms. The type of control can be (a combination) of:\n: Card downloading, : VU downloading, : printing, : Displaying\n8 Driver activities stored on a card in order of occurrence\nBlock identifier\n- - - - - - - - - - - - - - - - - -\nEnquiry date (calendar day subject of the printout) + Daily card presence counter\ndd/mm/yyyy xxx\n8a\nOut of scope condition in the beginning of this day (leave blank if no out of scope condition open)\n- - - - - - - - OUT - – - - - - -\n8.1 Period during which the card was not inserted\n8.1a\nRecord identifier (start of period)\n- - - - - - - - - - - - - - - - - -\n8.1b\nUnknown period . Start time, duration\n: hh:mm hhhmm\n8.1c\nActivity manually entered\nA: hh:mm hhhmm\nActivity pictogram, start time, duration.\n8.2 Card insertion in slot S\nRecord identifier; S = Slot pictogram\n- - - - - - - - -S - - - - - - - - -\nVehicle registering Member State and VRN\nNat/VRN\nVehicle odometer at card insertion\nx xxx xxx km\n8.3 Activity (while card was inserted)\nActivity pictogram, start time, duration, crew status (crew pictogram if CREW, blanks if SINGLE)\nA: hh:mm hh h mm\n8.3a\nSpecific condition . Time of entry, specific condition pictogram (or pictogram combination).\nhh:mm - - - pppp - - -\n8.4 Card withdrawal\nVehicle odometer and distance travelled since last insertion for which odometer is known\nx xxx xxx km; x xxx km\n9 Driver activities stored in a VU per slot in chronological order\nBlock identifier\n- - - - - - - - - - - - - - - - - -\nEnquiry date (calendar day subject of the printout)\ndd/mm/yyyy\nVehicle odometer at 00:00 and 24:00\nx xxx xxx – x xxx xxx km\n10 Activities carried in slot S\nBlock identifier\n- - - - - - - - - -S- - - - - - - -\n10a\nOut of scope condition in the beginning of this day (leave blank if no out of scope condition open)\n- - - - - - - - -OUT- - - - - - - -\n10.1 Period where no card is inserted in slot S\nRecord identifier.\n- - - - - - - - - - - - - - - - - - -\nNo Card inserted\n- - -\nVehicle odometer at beginning of period\nx xxx xxx km\n10.2 Card insertion\nCard insertion Record identifier\n- - - - - - - - - - - - - - - - - -\nDriver’s name\nLast_Name\nDriver’s first name\nFirst_Name\nDriver’s Card identification\nCard_Identification\nDriver’s card expiry date\ndd/mm/yyyy\nRegistering MS and VRN of previous vehicle used\nNat/VRN\nDate and time of card withdrawal from previous vehicle\ndd/mm/yyyy hh:mm\nBlank line\nVehicle odometer at card insertion, Manual entry of driver activities flag (M if yes, Blank if No).\nx xxx xxx km M\nIf no card insertion of a driver card happened on the day for which the printout is done then for block 10.2 the odometer data reading from the last available card insertion before that day shall be used.\n10.3 Activity\nActivity pictogram, start time, duration, crew Status (crew pictogram if CREW, blanks if SINGLE)\nA ÷ hh:mm hhhmm\n10.3a\nSpecific condition . Time of entry, specific condition pictogram (or pictogram combination).\nhh:mm - - - pppp - - -\n10.4 Card withdrawal or End of ‘ No Card ’ period\nVehicle odometer at card withdrawal or at end of ‘ no card ’ period and distance travelled since insertion, or since beginning of the ‘ No Card ’ period.\nx xxx xxx km; x xxx km\n11 Daily summary\nBlock identifier\n- - - - - - - - - - - - - - - - - -\n11.1 VU summary of periods without card in driver slot\nBlock identifier\n1 - - -\n11.2 VU summary of periods without card in co-driver slot\nBlock identifier\n2 - - -\n11.3 VU daily summary per driver\nRecord identifier\n- - - - - - - - - - - - - - - - - -\nDriver’s surname\nLast_Name\nDriver’s first name(s)\nFirst_Name\nDriver’s card identification\nCard_Identification\n11.4 Entry of place where a daily work period begins and/or ends\npi=location begin / end pictogram, time, country, region,\npihh:mm Cou Reg\nOdometer\nx xxx xxx km\n11.5 Activity totals (from a card)\nTotal driving duration, distance travelled\nhh h mm x xxx km\nTotal working and availability duration\nhh h mm hh h mm\nTotal resting and unknown duration\nhh h mm hh h mm\nTotal duration of crew activities\nhh h mm\n11.6 Activity totals (periods without card driver slot)\nTotal driving duration, distance travelled\nhh h mm x xxx km\nTotal working and availability duration\nhh h mm hh h mm\nTotal resting duration\nhh h mm\n11.7 Activity totals (periods without card co-driver slot)\nTotal working and availability duration\nhh h mm hh h mm\nTotal resting duration\nhh h mm\n11.8 Activity totals (per driver both slots included)\nTotal driving duration, distance travelled\nhh h mm x xxx km\nTotal working and availability duration\nhh h mm hh h mm\nTotal resting duration\nhh h mm\nTotal duration of crew activities\nhh h mm\nWhen a daily printout is required for the current day, daily summary information is computed with available data at the time of the printout.\n12 Events and/or faults stored on a card\n12.1\nBlock identifier last 5 ‘ Events and Faults ’ from a card\n- - - - - - - - - - - - - - - - - -\n12.2\nBlock identifier all recorded ‘ Events ’ on a card\n- - - - - - - - - - - - - - - - - -\n12.3\nBlock identifier all recorded ‘ Faults ’ on a card\n- - - - - - - - - - - - - - - - - -\n12.4 Event and/or Fault record\nRecord identifier\n- - - - - - - - - - - - - - - - - -\nEvent/fault pictogram, record purpose, date time of start,\nPic (p) dd / mm / yyyy hh:mm\nAdditional event/fault code (if any), duration\nxx hh h mm\nRegistering Member State & VRN of vehicle in which the event or fault occurred\nNat/VRN\n13 Events and/or faults stored or on-going in a VU\n13.1\nBlock identifier last 5 ‘ Events and Faults ’ from VU\n- - - - - - - - - - - - - - - - - -\n13.2\nBlock identifier all recorded or on-going ‘ Events ’ in a VU\n- - - - - - - - - - - - - - - - - -\n13.3\nBlock identifier all recorded or on-going ‘ Faults ’ in a VU\n- - - - - - - - - - - - - - - - - -\n13.4 Event and/or fault record\nRecord identifier\n- - - - - - - - - - - - - - - - - - -\nEvent/fault pictogram, record purpose, date time of start,\nPic (p) dd/mm/yyyy hh:mm\nAdditional event/fault code (if any), No of similar events this day, duration\nxx (xxx) hh h mm\nIdentification of the cards inserted at start or end of the event or fault (up to 4 lines without repeating twice the same card numbers)\nCard_Identification\nCard_Identification\nCard_Identification\nCard_Identification\nCase where no card was inserted\n- - -\nThe record purpose (p) is a numerical code explaining why the event or fault was recorded, coded in accordance with the data element EventFaultRecordPurpose.\n14 VU Identification\nBlock identifier\n- - - - - - - - - - - - - - - - - -\nVU manufacturer name\nName\nVU manufacturer address\nAddress\nVU part number\nPartNumber\nVU approval number\nApprv\nVU serial number\nS/N\nVU year of manufacture\nYyyy\nVU software version and installation date\nV xxxx dd/mm/yyyy\n15 Sensor identification\nBlock identifier\n- - - - - - - - - - - - - - - - - -\nSensor serial number\nS/N\nSensor approval number\nApprv\nSensor first installation date\ndd/mm/yyyy\n3.\nPRINTOUT SPECIFICATIONS\nIn this chapter the following notation conventions have been used:\nPrint block or record number N\nPrint block or record number N repeated as many times as necessary\nPrint blocks or records X and/or Y as needed, and repeating as many times as necessary\n3.1.\nDriver Activities from Card Daily Printout\nPRT_007 The driver activities from card daily printout shall be in accordance with the following format:\n1\nDate and time at which the document is printed\n2\nType of printout\n3\nController identification (if a control card is inserted in the VU)\n3\nDriver identification (from card subject of the printout)\n4\nVehicle identification (vehicle from which printout is taken)\n5\nVU identification (VU from which printout is taken)\n6\nLast calibration of this VU\n7\nLast control the inspected driver has been subject to\n8\nDriver activities delimiter\n8a\nOut of scope condition in the beginning of this day\n8.1a / 8.1b / 8.1c / 8.2 / 8.3 / 8.3a / 8.4\nActivities of the driver in order of occurrence\n11\nDaily summary delimiter\n11.4\nPlaces entered in chronological order\n11.5\nActivity totals\n12.1\nEvents or faults from card delimiter\n12.4\nEvent/Fault records (Last 5 events or faults stored in the card)\n13.1\nEvents or faults from VU delimiter\n13.4\nEvent/Fault records (Last 5 events or faults stored or on-going in the VU)\n21.1\nControl place\n21.2\nController’s signature\n21.5\nDriver's signature\n3.2.\nDriver Activities from daily VU printout\nPRT_008 The driver activities from VU daily printout shall be in accordance with the following format:\n1\nDate and time at which the document is printed\n2\nType of printout\n3\nCard holder identification (for all cards inserted in VU)\n4\nVehicle identification (vehicle from which printout is taken)\n5\nVU identification (VU from which printout is taken)\n6\nLast calibration of this VU\n7\nLast control on this recording equipment\n9\nDriver activities delimiter\n10\nDriver slot delimiter (slot 1)\n10a\nOut of scope condition in the beginning of this day\n10.1 / 10.2 / 10.3 /10.3a / 10.4\nActivities in chronological order (driver slot)\n10\nCo-driver slot delimiter (slot 2)\n10a\nOut of scope condition in the beginning of this day\n10.1 / 10.2 / 10.3 /10.3a / 10.4\nActivities in chronological order (co-driver slot)\n11\nDaily summary delimiter\n11.1\nSummary of periods without card in driver slot\n11.4\nPlaces entered in chronological order\n11.6\nActivity totals\n11.2\nSummary of periods without card in co-driver slot\n11.4\nPlaces entered in chronological order\n11.8\nActivity totals\n11.3\nSummary of activities for a driver both slots included\n11.4\nPlaces entered by this driver in chronological order\n11.7\nActivity totals for this driver\n13.1\nEvents faults delimiter\n13.4\nEvent/Fault records (Last 5 events or faults stored or on-going in the VU)\n21.1\nControl place\n21.2\nController’s signature\n21.3\nFrom time (space available for a driver without a card to indicate\n21.4\nTo time which periods are relevant to himself)\n21.5\nDriver's signature\n3.3.\nEvents and faults from card printout\nPRT_009 The events and faults from card printout shall be in accordance with the following format:\nDate and time at which the document is printed\nType of printout\nController identification (if a control card is inserted in the VU)\nDriver identification (from card subject of the printout)\nVehicle identification (vehicle from which printout is taken)\nEvents delimiter\nEvent records (all events stored on the card)\nFaults delimiter\nFault records (all faults stored on the card)\nControl place\nController's signature\nDriver's signature\n3.4.\nEvents and faults from VU printout\nPRT_010 The events and faults from VU printout shall be in accordance with the following format:\nDate and time at which the document is printed\nType of printout\nCard holder identification (for all cards inserted in VU)\nVehicle identification (vehicle from which printout is taken)\nEvents delimiter\nEvent records (All Events stored or on-going in the VU)\nFaults delimiter\nFault records (All Faults stored or on-going in the VU)\nControl place\nController's signature\nDriver's signature\n3.5.\nTechnical data printout\nPRT_011 The technical data printout shall be in accordance with the following format:\nDate and time at which the document is printed\nType of printout\nCard holder identification (for all cards inserted in VU)\nVehicle identification (vehicle from which printout is taken)\nVU identification\nSensor identification\nCalibration data delimiter\nCalibration records (all records available in chronological order)\nTime adjustment delimiter\nTime adjustment records (all records available from time adjustment and from calibration data records)\nMost recent event and Fault recorded in the VU\n3.6.\nOver speeding printout\nPRT_012 The over speeding printout shall be in accordance with the following format:\nDate and time at which the document is printed\nType of printout\nCard holder identification (for all cards inserted in VU)\nVehicle identification (vehicle from which printout is taken)\nOver speeding control information\nOver speeding data identifier\nFirst over speeding after the last calibration\nOver speeding data identifier\nThe 5 most serious over speeding events over the last 365 days\nOver speeding data identifier\nThe most serious over speeding for each of the last 10 days of occurrence\nControl place\nController's signature\nDriver's signature.", "extent": "E+W+S+N.I.", "status": null, "version": "current", "annotations": [ { "type": "F", "label": "F1", "text": "Inserted by Council Regulation (EC) No 2135/98 of 24 September 1998 amending Regulation (EEC) No 3821/85 on recording equipment in road transport and Directive 88/599/EEC concerning the application of Regulations (EEC) No 3820/85 and (EEC) No 3821/85." }, { "type": "F", "label": "F2", "text": "Substituted by Commission Regulation (EC) No 1360/2002 of 13 June 2002 adapting for the seventh time to technical progress Council Regulation (EEC) No 3821/85 on recording equipment in road transport (Text with EEA relevance)." }, { "type": "F", "label": "F3", "text": "Substituted by Commission Regulation (EU) No 1266/2009 of 16 December 2009 adapting for the tenth time to technical progress Council Regulation (EEC) No 3821/85 on recording equipment in road transport (Text with EEA relevance)." } ], "outstanding_effects": [], "provenance": { "source": "legislation.gov.uk", "source_url": "https://www.legislation.gov.uk/eur/1985/3821/annex/2/appendix/4", "retrieved_at": "2026-11-01T15:05:16.849228+00:00" }, "licence": "Open Government Licence v3.0", "licence_url": "https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "attribution": "Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives." }