# Council Regulation (EEC) No 3821/85 of 20 December 1985 on recording equipment in road transport, Appendix 4: PRINTOUTS

Extent: E+W+S+N.I.

1.
GENERALITIES
Each printout is built up by chaining various data blocks, possibly identified with a block identifier.
A data block contains one or more records, possibly identified with a record identifier.
PRT_001 When a block identifier immediately precedes a record identifier, the record identifier is not printed.
PRT_002 In the case where a data item is unknown, or must not be printed for data access rights reasons, spaces are printed instead.
PRT_003 If the content of a complete line is unknown, or need not to be printed, then the complete line is omitted.
PRT_004 Numerical data fields are printed right aligned, with a space separator for thousands and millions, and without leading zeros.
PRT_005 String data fields are printed left aligned and filled up with spaces to data item length, or truncated to data item length when needed (names and addresses).
2.
DATA BLOCKS SPECIFICATION
In this chapter the following format notation conventions have been used:
characters printed in bold denote plain text to be printed (printing remains in normal characters),
normal characters denote variables (pictograms or data) to be replaced by their values for printing,
variable names have been padded with underscores to show the data item length available for the variable,
dates are specified with a ‘ dd/mm/yyyy ’ (day, month, year) format. A ‘ dd.mm.yyyy ’ format may also be used,
the term ‘ card identification ’ denotes the composition of: the type of card through a card pictograms combination, the card issuing Member State code, a forward slash character and the card number with the replacement index and the renewal index separated with a space:
PRT_006 Printouts shall use the following data blocks and/or data records, in accordance with the following meanings and formats:
Block or record number
Meaning
Data Format
1
Date and time at which the document is printed .
dd/mm/yyyy hh:mm (UTC)
2 Type of printout
Block identifier
- - - - - - - - - - - - - - - - - - -
Printout pictogram combination (see App. 3), Speed limiting device setting (Over speeding printout only)
Picto xxx km/h
3 Card holder identification
Block identifier. P= people pictogram
- - - - - - - - -P- - - - - - - - -
Card holder surname
P Last_Name
Card holder first name(s) (if any)
First_Name
Card identification
Card_Identification
Card expiry date (if any)
dd/mm/yyyy
In the case where the card is a non-personal card, and holds no card holder surname, the company or workshop or control body name shall be printed instead.
4 Vehicle identification
Block identifier
- - - - - - - - - - - - - - - - - -
VIN
VIN
Registering Member State and VRN
Nat/VRN
5 VU identification
Block identifier
- - - - - - - - - - - - - - - - - -
VU manufacturer’s name
VU_Manufacturer
VU part number
VU_Part_Number
6 Last calibration of the recording equipment
Block identifier
- - - - - - - - - - - - - - - - - -
Workshop name
Last_Name
Workshop card identification
Card_Identification
Date of the calibration
dd/mm/yyyy
7 Last control (by a control officer)
Block identifier
- - - - - - - - - - - - - - - - - -
Controller’s card identification
Card_Identification
Control date, time and type
dd/mm/yyyy hh:mm pppp
Type of the control: Up to four pictograms. The type of control can be (a combination) of:
: Card downloading, : VU downloading, : printing, : Displaying
8 Driver activities stored on a card in order of occurrence
Block identifier
- - - - - - - - - - - - - - - - - -
Enquiry date (calendar day subject of the printout) + Daily card presence counter
dd/mm/yyyy xxx
8a
Out of scope condition in the beginning of this day (leave blank if no out of scope condition open)
- - - - - - - - OUT - – - - - - -
8.1 Period during which the card was not inserted
8.1a
Record identifier (start of period)
- - - - - - - - - - - - - - - - - -
8.1b
Unknown period . Start time, duration
: hh:mm hhhmm
8.1c
Activity manually entered
A: hh:mm hhhmm
Activity pictogram, start time, duration.
8.2 Card insertion in slot S
Record identifier; S = Slot pictogram
- - - - - - - - -S - - - - - - - - -
Vehicle registering Member State and VRN
Nat/VRN
Vehicle odometer at card insertion
x xxx xxx km
8.3 Activity (while card was inserted)
Activity pictogram, start time, duration, crew status (crew pictogram if CREW, blanks if SINGLE)
A: hh:mm hh h mm
8.3a
Specific condition . Time of entry, specific condition pictogram (or pictogram combination).
hh:mm - - - pppp - - -
8.4 Card withdrawal
Vehicle odometer and distance travelled since last insertion for which odometer is known
x xxx xxx km; x xxx km
9 Driver activities stored in a VU per slot in chronological order
Block identifier
- - - - - - - - - - - - - - - - - -
Enquiry date (calendar day subject of the printout)
dd/mm/yyyy
Vehicle odometer at 00:00 and 24:00
x xxx xxx – x xxx xxx km
10 Activities carried in slot S
Block identifier
- - - - - - - - - -S- - - - - - - -
10a
Out of scope condition in the beginning of this day (leave blank if no out of scope condition open)
- - - - - - - - -OUT- - - - - - - -
10.1 Period where no card is inserted in slot S
Record identifier.
- - - - - - - - - - - - - - - - - - -
No Card inserted
- - -
Vehicle odometer at beginning of period
x xxx xxx km
10.2 Card insertion
Card insertion Record identifier
- - - - - - - - - - - - - - - - - -
Driver’s name
Last_Name
Driver’s first name
First_Name
Driver’s Card identification
Card_Identification
Driver’s card expiry date
dd/mm/yyyy
Registering MS and VRN of previous vehicle used
Nat/VRN
Date and time of card withdrawal from previous vehicle
dd/mm/yyyy hh:mm
Blank line
Vehicle odometer at card insertion, Manual entry of driver activities flag (M if yes, Blank if No).
x xxx xxx km M
If no card insertion of a driver card happened on the day for which the printout is done then for block 10.2 the odometer data reading from the last available card insertion before that day shall be used.
10.3 Activity
Activity pictogram, start time, duration, crew Status (crew pictogram if CREW, blanks if SINGLE)
A ÷ hh:mm hhhmm
10.3a
Specific condition . Time of entry, specific condition pictogram (or pictogram combination).
hh:mm - - - pppp - - -
10.4 Card withdrawal or End of ‘ No Card ’ period
Vehicle odometer at card withdrawal or at end of ‘ no card ’ period and distance travelled since insertion, or since beginning of the ‘ No Card ’ period.
x xxx xxx km; x xxx km
11 Daily summary
Block identifier
- - - - - - - - - - - - - - - - - -
11.1 VU summary of periods without card in driver slot
Block identifier
1 - - -
11.2 VU summary of periods without card in co-driver slot
Block identifier
2 - - -
11.3 VU daily summary per driver
Record identifier
- - - - - - - - - - - - - - - - - -
Driver’s surname
Last_Name
Driver’s first name(s)
First_Name
Driver’s card identification
Card_Identification
11.4 Entry of place where a daily work period begins and/or ends
pi=location begin / end pictogram, time, country, region,
pihh:mm Cou Reg
Odometer
x xxx xxx km
11.5 Activity totals (from a card)
Total driving duration, distance travelled
hh h mm x xxx km
Total working and availability duration
hh h mm hh h mm
Total resting and unknown duration
hh h mm hh h mm
Total duration of crew activities
hh h mm
11.6 Activity totals (periods without card driver slot)
Total driving duration, distance travelled
hh h mm x xxx km
Total working and availability duration
hh h mm hh h mm
Total resting duration
hh h mm
11.7 Activity totals (periods without card co-driver slot)
Total working and availability duration
hh h mm hh h mm
Total resting duration
hh h mm
11.8 Activity totals (per driver both slots included)
Total driving duration, distance travelled
hh h mm x xxx km
Total working and availability duration
hh h mm hh h mm
Total resting duration
hh h mm
Total duration of crew activities
hh h mm
When a daily printout is required for the current day, daily summary information is computed with available data at the time of the printout.
12 Events and/or faults stored on a card
12.1
Block identifier last 5 ‘ Events and Faults ’ from a card
- - - - - - - - - - - - - - - - - -
12.2
Block identifier all recorded ‘ Events ’ on a card
- - - - - - - - - - - - - - - - - -
12.3
Block identifier all recorded ‘ Faults ’ on a card
- - - - - - - - - - - - - - - - - -
12.4 Event and/or Fault record
Record identifier
- - - - - - - - - - - - - - - - - -
Event/fault pictogram, record purpose, date time of start,
Pic (p) dd / mm / yyyy hh:mm
Additional event/fault code (if any), duration
xx hh h mm
Registering Member State & VRN of vehicle in which the event or fault occurred
Nat/VRN
13 Events and/or faults stored or on-going in a VU
13.1
Block identifier last 5 ‘ Events and Faults ’ from VU
- - - - - - - - - - - - - - - - - -
13.2
Block identifier all recorded or on-going ‘ Events ’ in a VU
- - - - - - - - - - - - - - - - - -
13.3
Block identifier all recorded or on-going ‘ Faults ’ in a VU
- - - - - - - - - - - - - - - - - -
13.4 Event and/or fault record
Record identifier
- - - - - - - - - - - - - - - - - - -
Event/fault pictogram, record purpose, date time of start,
Pic (p) dd/mm/yyyy hh:mm
Additional event/fault code (if any), No of similar events this day, duration
xx (xxx) hh h mm
Identification of the cards inserted at start or end of the event or fault (up to 4 lines without repeating twice the same card numbers)
Card_Identification
Card_Identification
Card_Identification
Card_Identification
Case where no card was inserted
- - -
The record purpose (p) is a numerical code explaining why the event or fault was recorded, coded in accordance with the data element EventFaultRecordPurpose.
14 VU Identification
Block identifier
- - - - - - - - - - - - - - - - - -
VU manufacturer name
Name
VU manufacturer address
Address
VU part number
PartNumber
VU approval number
Apprv
VU serial number
S/N
VU year of manufacture
Yyyy
VU software version and installation date
V xxxx dd/mm/yyyy
15 Sensor identification
Block identifier
- - - - - - - - - - - - - - - - - -
Sensor serial number
S/N
Sensor approval number
Apprv
Sensor first installation date
dd/mm/yyyy
3.
PRINTOUT SPECIFICATIONS
In this chapter the following notation conventions have been used:
Print block or record number N
Print block or record number N repeated as many times as necessary
Print blocks or records X and/or Y as needed, and repeating as many times as necessary
3.1.
Driver Activities from Card Daily Printout
PRT_007 The driver activities from card daily printout shall be in accordance with the following format:
1
Date and time at which the document is printed
2
Type of printout
3
Controller identification (if a control card is inserted in the VU)
3
Driver identification (from card subject of the printout)
4
Vehicle identification (vehicle from which printout is taken)
5
VU identification (VU from which printout is taken)
6
Last calibration of this VU
7
Last control the inspected driver has been subject to
8
Driver activities delimiter
8a
Out of scope condition in the beginning of this day
8.1a / 8.1b / 8.1c / 8.2 / 8.3 / 8.3a / 8.4
Activities of the driver in order of occurrence
11
Daily summary delimiter
11.4
Places entered in chronological order
11.5
Activity totals
12.1
Events or faults from card delimiter
12.4
Event/Fault records (Last 5 events or faults stored in the card)
13.1
Events or faults from VU delimiter
13.4
Event/Fault records (Last 5 events or faults stored or on-going in the VU)
21.1
Control place
21.2
Controller’s signature
21.5
Driver's signature
3.2.
Driver Activities from daily VU printout
PRT_008 The driver activities from VU daily printout shall be in accordance with the following format:
1
Date and time at which the document is printed
2
Type of printout
3
Card holder identification (for all cards inserted in VU)
4
Vehicle identification (vehicle from which printout is taken)
5
VU identification (VU from which printout is taken)
6
Last calibration of this VU
7
Last control on this recording equipment
9
Driver activities delimiter
10
Driver slot delimiter (slot 1)
10a
Out of scope condition in the beginning of this day
10.1 / 10.2 / 10.3 /10.3a / 10.4
Activities in chronological order (driver slot)
10
Co-driver slot delimiter (slot 2)
10a
Out of scope condition in the beginning of this day
10.1 / 10.2 / 10.3 /10.3a / 10.4
Activities in chronological order (co-driver slot)
11
Daily summary delimiter
11.1
Summary of periods without card in driver slot
11.4
Places entered in chronological order
11.6
Activity totals
11.2
Summary of periods without card in co-driver slot
11.4
Places entered in chronological order
11.8
Activity totals
11.3
Summary of activities for a driver both slots included
11.4
Places entered by this driver in chronological order
11.7
Activity totals for this driver
13.1
Events faults delimiter
13.4
Event/Fault records (Last 5 events or faults stored or on-going in the VU)
21.1
Control place
21.2
Controller’s signature
21.3
From time (space available for a driver without a card to indicate
21.4
To time which periods are relevant to himself)
21.5
Driver's signature
3.3.
Events and faults from card printout
PRT_009 The events and faults from card printout shall be in accordance with the following format:
Date and time at which the document is printed
Type of printout
Controller identification (if a control card is inserted in the VU)
Driver identification (from card subject of the printout)
Vehicle identification (vehicle from which printout is taken)
Events delimiter
Event records (all events stored on the card)
Faults delimiter
Fault records (all faults stored on the card)
Control place
Controller's signature
Driver's signature
3.4.
Events and faults from VU printout
PRT_010 The events and faults from VU printout shall be in accordance with the following format:
Date and time at which the document is printed
Type of printout
Card holder identification (for all cards inserted in VU)
Vehicle identification (vehicle from which printout is taken)
Events delimiter
Event records (All Events stored or on-going in the VU)
Faults delimiter
Fault records (All Faults stored or on-going in the VU)
Control place
Controller's signature
Driver's signature
3.5.
Technical data printout
PRT_011 The technical data printout shall be in accordance with the following format:
Date and time at which the document is printed
Type of printout
Card holder identification (for all cards inserted in VU)
Vehicle identification (vehicle from which printout is taken)
VU identification
Sensor identification
Calibration data delimiter
Calibration records (all records available in chronological order)
Time adjustment delimiter
Time adjustment records (all records available from time adjustment and from calibration data records)
Most recent event and Fault recorded in the VU
3.6.
Over speeding printout
PRT_012 The over speeding printout shall be in accordance with the following format:
Date and time at which the document is printed
Type of printout
Card holder identification (for all cards inserted in VU)
Vehicle identification (vehicle from which printout is taken)
Over speeding control information
Over speeding data identifier
First over speeding after the last calibration
Over speeding data identifier
The 5 most serious over speeding events over the last 365 days
Over speeding data identifier
The most serious over speeding for each of the last 10 days of occurrence
Control place
Controller's signature
Driver's signature.

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Source: https://www.legislation.gov.uk/eur/1985/3821/annex/2/appendix/4 (the official version)
Page: https://openlegislation.uk/eu-regulation-1985-3821/annex-2/appendix-4
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.