# Council Regulation (EC) No 2368/2002 of 20 December 2002 implementing the Kimberley Process certification scheme for the international trade in rough diamonds, Appendix Annex II to ANNEX I: RECOMMENDATIONS AS PROVIDED FOR IN SECTION IV, PARAGRAPH (F)

Extent: E+W+S+N.I.

General Recommendations
1.
Participants may appoint an official coordinator(s) to deal with the implementation of the Certification Scheme.
2.
Participants may consider the utility of complementing and/or enhancing the collection and publication of the statistics identified in Annex III based on the contents of Kimberley Process Certificates.
3.
Participants are encouraged to maintain the information and data required by Section V on a computerised database.
4.
Participants are encouraged to transmit and receive electronic messages in order to support the Certification Scheme.
5.
Participants that produce diamonds and that have rebel groups suspected of mining diamonds within their territories are encouraged to identify the areas of rebel diamond mining activity and provide this information to all other Participants. This information should be updated on a regular basis.
6.
Participants are encouraged to make known the names of individuals or companies convicted of activities relevant to the purposes of the Certification Scheme to all other Participants through the Chair.
7.
Participants are encouraged to ensure that all cash purchases of rough diamonds are routed through official banking channels, supported by verifiable documentation.
8.
Participants that produce diamonds should analyse their diamond production under the following headings:
Characteristics of diamonds produced
Actual production
Recommendations for Control over Diamond Mines
9.
Participants are encouraged to ensure that all diamond mines are licensed and to allow only those mines so licensed to mine diamonds.
10.
Participants are encouraged to ensure that prospecting and mining companies maintain effective security standards to ensure that conflict diamonds do not contaminate legitimate production.
Recommendations for Participants with Small-scale Diamond Mining
11.
All artisanal and informal diamond miners should be licensed and only those persons so licensed should be allowed to mine diamonds.
12.
Licensing records should contain the following minimum information: name, address, nationality and/or residence status and the area of authorised diamond mining activity.
Recommendations for Rough Diamond Buyers, Sellers and Exporters
13.
All diamond buyers, sellers, exporters, agents and courier companies involved in carrying rough diamonds should be registered and licensed by each Participant's relevant authorities.
14.
Licensing records should contain the following minimum information: name, address and nationality and/or residence status.
15.
All rough diamond buyers, sellers and exporters should be required by law to keep for a period of five years daily buying, selling or exporting records listing the names of buying or selling clients, their license number and the amount and value of diamonds sold, exported or purchased.
16.
The information in paragraph 14 above should be entered into a computerised database, to facilitate the presentation of detailed information relating to the activities of individual rough diamond buyers and sellers.
Recommendations for Export Processes
17.
A exporter should submit a rough diamond shipment to the relevant Exporting Authority.
18.
The Exporting Authority is encouraged, prior to validating a Certificate, to require an exporter to provide a declaration that the rough diamonds being exported are not conflict diamonds.
19.
Rough diamonds should be sealed in a tamper proof container together with the Certificate or a duly authenticated copy. The Exporting Authority should then transmit a detailed e-mail message to the relevant Importing Authority containing information on the carat weight, value, country of origin or provenance, importer and the serial number of the Certificate.
20.
The Exporting Authority should record all details of rough diamond shipments on a computerised database.
Recommendations for Import Processes
21.
The Importing Authority should receive an e-mail message either before or upon arrival of a rough diamond shipment. The message should contain details such as the carat weight, value, country of origin or provenance, exporter and the serial number of the Certificate.
22.
The Importing Authority should inspect the shipment of rough diamonds to verify that the seals and the container have not been tampered with and that the export was performed in accordance with the Certification Scheme.
23.
The Importing Authority should open and inspect the contents of the shipment to verify the details declared on the Certificate.
24.
Where applicable and when requested, the Importing Authority should send the return slip or import confirmation coupon to the relevant Exporting Authority.
25.
The Importing Authority should record all details of rough diamond shipments on a computerised database.
Recommendations on Shipments to and from Free Trade Zones
26.
Shipments of rough diamonds to and from free trade zones should be processed by the designated authorities.

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Source: https://www.legislation.gov.uk/eur/2002/2368/annex/I/annex/2 (the official version)
Page: https://openlegislation.uk/eu-regulation-2002-2368/annex-I/annex-2
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.