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Article 30 Records and information to be kept by processors

United Kingdom

Original text. Later amendments are not shown.

1.

Processors shall keep records showing at least the following:

(a)

in the case of quantities purchased under contract:

  1. (i)

    the consignments purchased and accepted into the undertaking for processing each day, and the identification number of the contract to which they relate;

  2. (ii)

    the quantity of each consignment accepted for processing and, in the case of tomatoes, peaches and pears, the identification number of the relevant delivery certificate;

(b)

in the case of quantities purchased otherwise than under contract:

  1. (i)

    the consignments received each day, and the name and address of the seller;

  2. (ii)

    the quantity of each consignment accepted for processing;

(c)

the quantities of each of the finished products listed in Article 2 obtained each day, with the corresponding quantities of raw materials, specifying the quantities obtained from consignments accepted under contract;

(d)

the quantities and price of each finished product purchased by the processor each day, giving the name and address of the seller. This information may be recorded by reference to supporting documents, provided the latter contain the abovementioned particulars;

(e)

the quantities and price of each finished product leaving the processor's premises each day, giving the name and address of the consignee. Such information may be recorded by reference to supporting documents, provided the latter contain the abovementioned particulars.

In the case of prunes and dried figs, the information required in (c) above shall specify separately the quantity of finished product on which aid is payable.

2.

Processors shall keep separate records for the products referred to in Article 2(1), (2), (9), (11), (12), (13) and (14) used to manufacture mixed fruit and prepared sauces as referred to in Article 2(3) and (15), showing the following information, in addition to that provided for in paragraph 1(a), (b), (c) and (d) of this Article:

(a)

the quantities of mixed fruit and prepared sauces obtained each day, broken down by product composition within the meaning of Article 16;

(b)

the quantities and prices of the mixed fruit and prepared sauces leaving the processor's premises, by consignment, with details of the consignee;

(c)

the quantities and prices of the products referred to in Article 2(1), (2), (9), (11), (12), (13) and (14) purchased and entering the establishment each day, with details of the seller.

3.

Processors shall daily update their stock records for the products referred to in paragraph 1(c), (d) and (e) and paragraph 2(a), (b) and (c) for each factory.

4.

Processors shall keep proof of payment for all raw materials purchased under contract and proof of payment for all sales and purchases of finished products for five years as from the end of the processing year concerned.

5.

Processors shall submit to all inspections and checks deemed necessary by the Member States and shall keep all additional records required by them for the purposes of the checks deemed necessary.

6.

Member States may decide what form the records referred to in paragraphs 1 and 2 shall take.

Member States may decide that the records referred to in paragraphs 1 and 2 are to be certified in the same way as records or accounting documents required under national law.

7.

The records or accounting documents required under national law may be used for the purposes of this Article, provided they contain all the information referred to in paragraphs 1, 2 and 3.