# Council Regulation (EC) No 2041/2004 of 15 November 2004 on the import of certain steel products originating in the Russian Federation, Article 4

Extent: E+W+S+N.I.

1. For the purpose of applying Article 2(2), before issuing import licences, the competent authorities of the Member States listed in Annex II shall notify the Commission of the amounts of the requests for import licences which they have received. By return, the Commission shall notify whether the requested amounts of quantities are available for importation in the chronological order in which the notifications of the Member States have been received (first-come, first-served basis). The import licence shall then be issued within five working days of the positive confirmation of the Commission.
2. The requests included in the notifications to the Commission shall be valid if they establish clearly in each case the exporting country, the amounts to be imported, the quota period, the Member State in which the products are intended to be put into free circulation and the specific code to identify the products referred to in Article 1. The necessary technical modalities for the proper management of these quantitative limits shall be agreed within the Steel Liaison Committee.
3. The notifications referred to in paragraphs 1 and 2 shall be communicated electronically within the integrated network set up for this purpose, unless for imperative technical reasons it is necessary to use other means of communication temporarily.
4. As far as possible, the Commission shall confirm to the authorities the full amount indicated in the requests notified.
5. The import licences or equivalent documents shall be issued in accordance with Annex I.
6. Import licences issued in accordance with this Regulation shall be valid throughout the customs territory of the Community. A Community importer may apply for an import licence with any of the competent authorities.
7. The importer's application shall be made no later than 31 December 2004 and shall include the following elements:
(a) the name and full address of the applicant (including telephone and fax numbers, and possible identification number used by the competent national authorities) and VAT registration number, if subject to VAT;
(b) if applicable, the name and full address of the declarant or representative of the applicant (including telephone and fax numbers);
(c) the full name and address of the exporter;
(d) the exact description of the goods, including:
their trade name,
the combined nomenclature (CN) code(s),
the country of origin,
the country of consignment;
(e) the net weight expressed in kg, and the quantity in the unit prescribed where other than net weight, by combined nomenclature heading;
(f) the cif value of the goods in euro at the Community frontier by combined nomenclature heading;
(g) whether the products concerned are seconds or of substandard quality;
(h) the proposed period and place of customs clearance;
(i) whether the application is a repeat of a previous application concerning the same contract;
(j) a copy of the contract of sale or purchase and of the pro forma invoice;
(k) the following declaration, dated and signed by the applicant with the transcription of his name in capital letters:
‘I, the undersigned, certify that the information provided in this application is true and given in good faith, and that I am established in the Community.’
8. The period of validity of the import licence is hereby fixed at four months. Upon duly motivated request by an importer, the competent authorities of a Member State may extend the duration of validity for a period of two months.
9. The competent national authorities may allow the submission of declarations or requests to be transmitted or printed by electronic means, under the conditions fixed by them. However, all documents and evidence shall be available to the competent national authorities.
10. The import licence may be issued by electronic means, as long as the customs offices involved have access to the document via a computer network.
11. The importers shall be under no obligation to import in one consignment the total quantity mentioned in an import licence.

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Source: https://www.legislation.gov.uk/eur/2004/2041/article/4 (the official version)
Page: https://openlegislation.uk/eu-regulation-2004-2041/article-4
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.