Division 3 Documentation

In the following cases only, the coordinating body of the Member State must transfer an explanatory note for each paying agency through STATEL/STADIUM:

1. 1..

   In the case where there are differences between the annual declaration^f1, as part of the annual financial clearance procedure (not table 104), and the sum of the records in the computer files (Σ F106), in order to explain them by budget sub item. The STADIUM client includes a specific consignment type for this transfer i.e. ‘EXPLANATORY-NOTE’.

2. 2..

   In the case where there are codes used for fields, for which Annex III does not enforce standard codes, in order to explain all these used codes. The STADIUM client includes a specific consignment type for this kind of tabular transfer i.e. ‘CODE-LIST’.

The explanatory note shall have the look and feel of an ordinary letter. In particular the identity of the sender or the identity of the paying agency and the name or administrative unit of the addressee shall be clearly marked.