Annex VI Content of claims for reimbursement

Claims for reimbursement shall include the following:

1. (a)

   A letter stating the total amount claimed for reimbursement. This letter shall clearly state:

   1. (i)

      The Commission Decision to which it refers (relevant Article and Annex);

   2. (ii)

      The amount claimed to the Commission in euro, VAT excluded;

   3. (iii)

      The type of claim (pre-finance, interim payment, final payment);

   4. (iv)

      The bank account to which the transfer should be done.

2. (b)

   A statement of expenditure, using the form established in Annex VII (one per Commission Decision).

3. (c)

   A list including the following information:

   1. (i)

      The name(s) of the project(s) and reference to the annual fisheries control programme(s) on which it (they) was (were) included;

   2. (ii)

      The reference of the contract to which invoices are related to;

   3. (iii)

      A list of the enclosed invoices related to the project (number of invoices and amounts, VAT excluded).

4. (d)

   With regard to each project for which reimbursement is claimed:

   1. (i)

      Original or certified copy of invoices;

   2. (ii)

      If invoices are not quoted in euro, the exchange rate applied;

   3. (iii)

      The original or certified copy of, the proof of payment of each invoice enclosed;

   4. (iv)

      A document stating future instalments (where applicable) and their foreseen payment dates;

   5. (v)

      Certified copy of the contract related to the invoice;

   6. (vi)

      The yearly use of the vessel, aircraft or unmanned aerial vehicle used for fisheries control, in percentage terms and in days;

   7. (vii)

      F1Information on public procurement: in all cases where expenditure exceeds the publication threshold ceiling, the photocopy of the tender notices published in the Official Journal of the European Union , the minutes of the tenders opening, the evaluation of tenders, the award notice as well as the contract shall be enclosed. Expenditure incurred on vessels and aircraft to be used fully or partly for fisheries control purposes cannot benefit from any exemption from EU procurement rules with reference to Article 346 Treaty on the Functioning of the European Union;

   8. (viii)

      A brief description of the action, stating in detail what has been achieved, accompanied by a brief assessment of the impact of the investment on fisheries control and surveillance. A forecast of the future use of the items shall also be included;

   9. (ix)

      In the case of expenditure on pilot projects or media tools, the final report or document should be included;

   10. (x)

       F2In case of training and seminars, information on the subject, the speaker, a list of participants and the date and place of the training shall be included.