# Commission Delegated Regulation (EU) No 363/2012 of 23 February 2012 on the procedural rules for the recognition and withdrawal of recognition of monitoring organisations as provided for in Regulation (EU) No 995/2010 of the European Parliament and of the Council laying down the obligations of operators who place timber and timber products on the market (Text with EEA relevance), Annex: List of supporting documents

Extent: E+W+S+N.I.

Legal personality; legal establishment; provision of services:
certified copies of evidence ...,
...
Appropriate expertise:
description of the organisation and structure of the entity,
list of technically competent personnel with copies of CVs,
description of duties and responsibilities and their division,
detailed describing of procedures for monitoring the performance and competences of the technically competent personnel.
Capacity to exercise functions as a monitoring organisation:
A detailed description of the following:
a due diligence system,
policies and procedures for evaluation and improvement of the due diligence system,
policies and procedures for dealing with complaints from operators or third parties,
procedures and processes to verify the proper use of the due diligence system by operators,
procedures for corrective actions to be taken in the case of a failure by an operator to properly use the due diligence system,
a record keeping system.
Financial capacity:
copies of financial statements for the last financial year, or
a declaration concerning the sales turnover, or
other substantiating documents if the applicant cannot, for valid reasons, provide those indicated above,
proof of liability insurance.
Absence of conflict of interest:
declaration of absence of conflict of interest,
description of the written policies and procedures for avoidance of conflict of interest at organisational and individual level, which may include third party audits.
Subcontracting:
description of tasks subcontracted,
evidence that all subcontractors or the subsidiaries, where these are established, meet the relevant requirements above.

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Source: https://www.legislation.gov.uk/eur/2012/363/annex (the official version)
Page: https://openlegislation.uk/eu-regulation-2012-363/annex
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.