# Commission Implementing Regulation (EU) No 433/2012 of 23 May 2012 laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries

EU Regulation No 433/2012 · adopted 23 May 2012

Commission Implementing Regulation (EU) No 433/2012 of 23 May 2012 laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries

## Introductory text

Commission Implementing Regulation (EU) No 433/2012
of 23 May 2012
laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries
THE EUROPEAN COMMISSION,
Having regard to the Treaty on the Functioning of the European Union,
Having regard to Regulation (EU) No 1236/2010 of the European Parliament and of the Council of 15 December 2010 laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries and repealing Council Regulation (EC) No 2791/1999, and in particular Articles 4(5), 5(2), 8(4), 9(4) and 10(3), Article 11, Articles 12(2) and 16(2), Article 18(3) and (4), Article 19, and Articles 20(9), 24(4), 27(1) and 45(2) thereof,
Whereas:
(1)
Regulation (EU) No 1236/2010 lays down certain specific control measures to monitor fishing activities of the Union in the Area covered by the North-East Atlantic Fisheries Commission (NEAFC) and supplements control measures provided for in Council Regulation (EC) No 1224/2009 of 20 November 2009 establishing a Community control system for ensuring compliance with the rules of the common fisheries policy, amending Regulations (EC) No 847/96, (EC) No 2371/2002, (EC) No 811/2004, (EC) No 768/2005, (EC) No 2115/2005, (EC) No 2166/2005, (EC) No 388/2006, (EC) No 509/2007, (EC) No 676/2007, (EC) No 1098/2007, (EC) No 1300/2008, (EC) No 1342/2008 and repealing Regulations (EEC) No 2847/93, (EC) No 1627/94 and (EC) No 1966/2006. Detailed rules should be laid down for the application of Regulation (EU) No 1236/2010. The Annexes to several Recommendations establishing a scheme of control and enforcement (the ‘Scheme’) applicable to fishing vessels operating in the waters of the Convention Area which lie beyond the waters under the fisheries jurisdiction of the Contracting Parties adopted by NEAFC set out the format for communicating data and models for certain inspection tools and should be transposed in Union law.
(2)
Since Regulation (EU) No 1236/2010 lays down a new scheme of control and enforcement, Commission Regulation (EC) No 1085/2000 of 15 May 2000 laying down detailed rules for the application of control measures applicable in the area covered by the Convention on Future Multilateral Cooperation in the North-East Atlantic Fisheries should be repealed and replaced by this Regulation.
(3)
The measures provided for in this Regulation are in accordance with the opinion of the Committee for Fisheries and Aquaculture,
HAS ADOPTED THIS REGULATION:

## Chapter I: GENERAL PROVISIONS

## 1 Definitions

For the purposes of this Regulation, the following definitions shall apply:
(a) ‘position message’ means the report on the position of a vessel automatically transmitted by the satellite-tracking device of the vessel to the Fisheries Monitoring Centre of a fisheries administration;
(b) ‘position report’ means the report made by the master of a vessel as provided for in Article 25 of Commission Implementing Regulation (EU) No 404/2011;
(c) “UKFR number” means the United Kingdom fleet register number of the vessel as referred to in Article 8 of Commission Implementing Regulation (EU) 2017/218;
(d) “United Kingdom fishing vessel” means a fishing vessel which is registered in the United Kingdom under Part 2 of the Merchant Shipping Act 1995. A reference to the ‘fleet’ of a fisheries administration is a reference to all United Kingdom fishing vessels which are—
(i) in the case of the Secretary of State and the Marine Management Organisation, registered to a port in England,
(ii) in the case of the Department of Agriculture, Environment and Rural Affairs in Northern Ireland, registered to a port in Northern Ireland,
(iii) in the case of the Scottish Ministers, registered to a port in Scotland, or
(iv) in the case of the Welsh Ministers registered to a port in Wales.

## 2 Contact points

1. A fisheries administration must send the information concerning contact points, as referred to in Article 4(3) and (4) of Regulation (EU) No 1236/2010, to the NEAFC Secretary ... in computer-readable form.
2. A fisheries administration must publish the information referred to in paragraph 1 on the secure part of their website ....

## Chapter II: MONITORING MEASURES

## 3 Participation of the United Kingdom

1. The list referred to in Article 5(1) of Regulation (EU) No 1236/2010 shall include the vessels authorised to fish for one or more regulated resources, broken down by species.
Where applicable, the list shall refer to the UKFR number allocated to each vessel.
2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

## 4 Recording of catches

1. In addition to the information specified in Article 14 of Regulation (EC) No 1224/2009, the fishing logbook referred to in Article 8 of Regulation (EU) No 1236/2010 shall contain the information set out in Part A of Annex I to this Regulation.
2. The production logbook referred to in Article 8(2) and (3) of Regulation (EU) No 1236/2010 shall be as set out in Part B of Annex I.
3. The stowage plan referred to in Article 8(2) and (3) shall be as set out in Part C of Annex I.
4. The code to be used for each species is the code established by the Food and Agriculture Organisation of the United Nations (FAO) as set out in Annex II.

## 5 Reporting of catches of regulated resources and position

A fisheries administration must use the format and the specifications for the transmissions to the NEAFC Secretary under Articles 9 and 11 of Regulation (EU) No 1236/2010 as set out in Annex III.

## 6 Global reporting of catches

A fisheries administration must transmit the data under Article 10, paragraphs 1 and 2 of Regulation (EU) No 1236/2010 in XML format.

## Chapter III: INSPECTIONS

## 7 Designated body

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

## 8 Identification of inspectors and of inspection means

1. The special identity document referred to in Article 16(2) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part A of Annex IV.
2. The inspection special signal referred to in Article 18(3) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part B of Annex IV.

## 9 Inspection activities

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

## 10 Surveillance procedure

1. The sighting reports referred to in Article 19(1) of Regulation (EU) No 1236/2010 shall be transmitted using the form set out in Part A of Annex VI.
2. The surveillance reports referred to in Article 19(2) of Regulation (EU) No 1236/2010 shall be drawn up using the form set out in Part B of Annex VI.

## 11 Inspection reports

The inspection reports referred to in Article 20(9) of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the format set out in Annex VII.

## Chapter IV: PORT STATE CONTROL

## 12 Prior notification of entry into port

The prior notification referred to in Article 24 of Regulation (EU) No 1236/2010 shall be made by means of the Port State Control (PSC) form provided for in Annex VIII with Part A duly completed as follows:
(a) the form PSC 1 shall be used where the vessel is carrying its own catches;
(b) the form PSC 2 shall be used where the vessel is engaged in transhipment operations, providing the information separately for catches from each donor vessel.

## 13 

1. When completing the prior notification in accordance with Article 25(1) of Regulation (EU) No 1236/2010, the a fisheries administration, in relation to United Kingdom fishing vessels, must complete Part B of the PSC form provided for in Annex VIII.
2. When completing the prior notification in accordance with Article 25(2) and (4) of Regulation (EU) No 1236/2010, where the United Kingdom is the port country, a fisheries administration shall complete Part C of the PSC form provided for in Annex VIII.

## 14 Port inspection reports

The inspection reports referred to in Article 27 of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the form set out in Annex IX and transmitted to the NEAFC Secretary ....

## Chapter V: INFRINGEMENTS

## 15 Designated body

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

## Chapter VI: DATA

### Section 1: Data communication

## 16 Communication to the NEAFC Secretary

1. The data exchange formats and data communication systems referred to in Article 12(2) of Regulation (EU) No 1236/2010 to be used for transmission of reports and information to the NEAFC Secretary shall continue to comply with the rules set out in Annex X to this Regulation until the date referred to in paragraph 3; the corresponding codes to be used in communication with the NEAFC Secretary are as set out in Annex XI.
2. Member States shall complete, by 1 November 2020, all necessary technical preparations enabling the utilisation of the following data exchange formats and data communication systems for transmission of reports and information to the NEAFC Secretary:
(a) To exchange fishing logbook data, prior notification data, transhipment declaration data, and landing declaration data, the format shall be the Fishing Activity Domain XML Schema Definition based on the UN/FLUX P1000-3 standard. The data exchange shall comply with the FLUX Fishing Activities Implementation Document adopted by NEAFC.
(b) To report vessel monitoring system data, the format shall be the Vessel Position Domain XML Schema Definition based on the UN/FLUX P1000-7 standard. The data exchange shall comply with the FLUX Vessel Position Implementation Document adopted by NEAFC.
3. Member States shall use the data exchange formats and data communication systems referred to in paragraph 2 from the date to be communicated by the Commission following the decision by NEAFC to this effect. The data exchanges shall comply with the FLUX Implementation Documents adopted by NEAFC.
4. By way of derogation from paragraph 1 and 3, Member States may use the data exchange format referred to in paragraph 2 (b) to report vessel monitoring system data as of the entry into force of this Regulation. Member States shall inform the Commission of the date as of which the new data exchange format will be used.

### Section 2: Data security and confidentiality

## 17 Common provisions on data security and confidentiality

1. This Section lays down detailed rules on confidentiality for the implementation of Article 45 of Regulation (EU) No 1236/2010. It shall apply to all electronic reports and messages under this Regulation with the exception of the global reporting of catches referred to in Article 6 of this Regulation.
2. A fisheries administration must, where necessary, at the request of the NEAFC Secretary, rectify or erase electronic reports or messages the processing of which does not comply with Regulation (EU) No 1236/2010 and this Regulation.
3. The electronic reports and messages shall be used only for the purposes specified in the Scheme laid down by Regulation (EU) No 1236/2010.

## 18 Data from inspections

1. A fisheries administration carrying out an inspection may retain and store electronic reports and messages transmitted by the NEAFC Secretary within 24 hours of the departure of the vessels, to which the data pertain, from the Regulatory Area without re-entry. Departure shall be deemed to have been effected six hours after the transmission of the intention to exit from the Regulatory Area.
2. A fisheries administration carrying out an inspection shall ensure the secure processing of electronic reports and messages in their respective electronic data processing systems, in particular where the processing involves transmission over a network.
3. A fisheries administration must adopt appropriate technical and organisational measures to protect electronic reports and messages against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access and against all inappropriate forms of processing.
4. A fisheries administration carrying out an inspection shall make the electronic reports and messages available for inspection purposes and only to inspectors assigned to the Scheme laid down by Regulation (EU) No 1236/2010.

## 19 Data processing systems

1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3. The https protocol shall be used for communication of data covered by the Scheme laid down by Regulation (EU) No 1236/2010. When such data are communicated, appropriate encryption protocols shall be applied to ensure confidentiality and authenticity.
4. Access limitation to the data shall be secured via a flexible user identification and password mechanism. Each user shall be given access only to the data necessary for his/her task.
5. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

## Chapter VII: FINAL PROVISIONS

## 20 Repeal

Regulation (EC) No 1085/2000 is repealed.

## 21 Entry into force

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

## Signature

...

## Annex I: RECORDING OF CATCH

## A Logbook recordings

Each species where catches exceed 50 kg shall be recorded
A fisheries administration must ensure that United Kingdom fishing vessels record this information on a daily basis, or per haul or fishing operation, or both
Mandatory where required by specific management measures
Only mandatory if radio station is used.
Data Element
Field code
Mandatory/Optional
Remarks
Information on entry into the Regulatory Area
Date
DA
M
Activity detail; date of entry into the Regulatory Area
Time of entry
TI
M
Activity detail; time of entry into the Regulatory Area
Location
Activity detail; position of entry in R.A.
Latitude
LA
M
position at the time of entry
Longitude
LO
M
position at the time of entry
Quantity on board
OB
Activity detail; quantity on board by species
Species name
M
FAO species code for species listed in Annex II
Quantity
M
Live weight in kilogrammes
Catches per haul or fishing operation
Fishing location
Activity detail; position
Latitude
LA
M
Position when the fishing operation starts
Longitude
LO
M
Position when the fishing operation starts
Time
TI
M
Activity detail; time when the fishing operation starts
Catch
CA
Activity detail; catch retained on board per fishing operation by species
Species
M
FAO species code for species listed in Annex II
Quantity
M
Live weight in kilogrammes
Fishing depth
FD
M
Distance from water surface to the lowest part of the fishing gear (in metres).
Daily information
Total number of hauls/fishing operations during the day
FO
M
Activity detail; number of fishing operations per 24 hours period
Catch discarded
RJ
Activity detail; quantity caught and discarded by species
Species
M
FAO species code
Quantity
M
Live weight in kilogrammes
Cumulative Catch
CC
Activity detail; the estimated cumulative catch since the entry into the Regulatory Area by species.
Species
M
FAO species code for species listed in Annex II
Quantity
M
Live weight in kilogrammes
Information on transhipments
Date
DA
M
Activity detail; date(s) of transhipments
Transhipments
KG
Activity detail; quantities by species on-loaded and off-loaded in the R.A.
Species
M
FAO species code for species listed in Annex II
Quantity
M
Live weight in kilogrammes
Transhipped to
TT
M
Vessel registration detail; Radio call sign of receiving vessel
Transhipped from
TF
M
Vessel registration detail; Radio call sign of donor vessel
Information on report transmissions
Date
DA
M
Message detail; date of transmission of a report
Time
TI
M
Message detail; time of transmission of a report (UTC)
Transmission used
TU
M
Message detail; name of radio station through which the report is transmitted
Type of report
TM
M
Message detail;
Information on exit from the Regulatory Area
Time
TI
M
Activity detail; time of exit (UTC)
Date
DA
M
Activity detail; date of exit
Position
Activity detail; position of exit from the R.A.
Latitude
LA
M
position at the time of exit
Longitude
LO
M
position at the time of exit
Cumulative Catch on board
OB
Activity detail; cumulative catches retained on board by species
Species
M
FAO species code for species listed in Annex II
Quantity
M
Live weight in kilogrammes
Masters name and signature
MA
M

## B Production logbook recordings

One element of vessel identity in addition to Radio Call sign is mandatory
Data Element
Field code
Mandatory/Optional
Remarks
1. Vessel identity
Radio call sign
RC
M
Vessel registration detail; international radio call sign
Vessel name
NA
O
Vessel registration detail; name of the vessel
Contracting Party Internal reference number
IR
O
Vessel registration detail; unique Contracting Party vessel number as flag state 3-alpha country code followed by number
Vessel external registration number
XR
O
Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
2. Information on production
Date
DA
M
Activity detail; date of production
Quantity produced
QP
Activity detail; quantity produced by species per day
Species name
M
FAO species code
Quantity
M
Total product weight in kilogrammes
Product form
M
Product form code (Part E of Annex XI)
Quantity
M
Product weight in kilogrammes
Product form code and weight of the product: use as many pairs as needed to cover all products
Cumulative production of the period
AP
Activity detail; total quantity produced since the entry into the Regulatory Area by species
Species name
M
FAO species code
Quantity
M
Total product weight in kilogrammes
Product form
M
Product form code (Part E of Annex XI)
Quantity
M
Product weight of the product in kilogrammes
Product form code and weight of the product: use as many pairs as needed to cover all products
3. Information on packing
Species name
SN
O
Activity detail; FAO species code
Product code
PR
O
Activity detail; product code Part E of Annex XI
Type of packing
TY
O
Activity detail; type of packing Part F of Annex XI
Unit weight
NE
O
Activity detail; net product weight in kilogrammes
Number of units
NU
O
Activity detail; number of units packed
4.
Masters name and address
MA
M

### Division C: Stowage Plan

## 1 

Processed catches must be stowed and marked in such a way that the same species and product categories and quantities can be identified when stowed in different parts in the hold.

## 2 

A stowage plan must show the location of the products in the holds as well as the quantities of the products on board stated in kg.

## 3 

The stowage plan shall be updated every day for the preceding day reckoned from 0000 hrs (UTC) until 2400 hrs (UTC).

## Annex II 

SPECIES LIST
FAO3-Alpha code
English common name
Scientific Name
ALF
Alfonsinos
Beryx spp.
ALC
Baird’s slickhead
Alepocephalus bairdii
ANT
Blue antimora (Blue hake)
Antimora rostrata
API
Iceland catshark
Apristuris spp
ARG
Argentines
Argentina spp.
BLI
Blue ling
Molva dypterygia
BRF
Blackbelly rosefish
Helicolenus dactylopterus
BSF
Black scabbard
Aphanopus carbo
BSH
Blue shark
Prionace glauca
BSK
Basking shark
Cetorhinus maximus
BSS
Seabass
Dicentrarchus labrax
CAP
Capelin
Mallotus villosus
CAS
Spotted wolffish
Anarhichas minor
CAT
Wolffish
Anarhichas spp.
CFB
Black dogfish
Centroscyllium fabricii
CMO
Rabbit fish (Rattail)
Chimaera monstrosa
COD
Atlantic Cod
Gadus morhua
COE
European conger
Conger conger
CYO
Portuguese dogfish
Centroscymnus coelolepis
CYH
Large- eyed rabbit fish (Ratfish)
Hydrolagus mirabilis
CYP
Longnose velvet dogfish
Centroscymnus crepidater
DCA
Birdbeak dogfish
Deania calceus
ELP
Eelpout
Lycods esmarkii
EPI
Black (Deep-water) cardinal fish
Epigonus telescopus
FOR
Forkbeard (Forkhead)
Phycis phycis
GAM
Mouse catshark
Galeus murinus
GHL
Greenland halibut
Reinhardtius hippoglossoides
GFB
Greater forkbeard
Phycis blennoides
GSK
Greenland shark
Somniosus microcephalus
GUP
Gulper shark
Centrophorus granulosus
GUQ
Leafscale gulper shark
Centrophorus squamosus
HAD
Atlantic haddock
Melanogrammus aeglefinus
HAL
Atlantic halibut
Hippoglossus hippoglossus
HER
Atlantic herring
Clupea harengus
HOM
Atlantic horse mackerel
Trachurus trachurus
HPR
Silver roughy (Pink)
Hoplostethus mediterraneus
HXC
Frilled shark
Chlamydoselachus anguineus
JAD
Norwegian skate
Raja nidarosiensus
KCD
Red king crab
Paralithodes camtschaticus
KEF
Deep-water red crab
Chacon (Geyron) affinis
LIN
Ling
Molva molva
LUM
Lumpfish
Cyclopterus lumpus
MAC
Atlantic mackerel
Scomber scombrus
MOR
Moras
Moridae
ORY
Orange roughy
Hoplosthethus atlanticus
OXN
Sailfin roughshark (Sharpback shark)
Oxynotus paradoxus
PHO
Risso’s smoothhead
Alepocephalus rostratus
PLA
American plaice
Hippoglossoides platessoides
PLE
European plaice
Pleuronectes platessa
POC
Polar cod
Boreogadus saida
POK
Saithe (Pollock)
Pollachius virens
PRA
Northern prawn
Pandalus borealis
REB
Beaked redfish
Sebastes mentella
RED
Redfish (unspecified)
Sebastes spp.
REG
Golden redfish
Sebastes marinus
RHG
Roughhead grenadier
Macrourus berglax
RIB
Common mora
Mora moro
RNG
Roundnose grenadier
Coryphaenoides rupestris
SBL
Blondnose six-gilled shark
Hexanchus griseus
SBR
Red seabream
Pagellus bogaraveo
SCK
Kitefin shark
Dalatias licha
SFS
Silver scabbard
Lepidopus caudatus
SHL
Greater lanternshark
Etmopterus princeps
SHL
Velvet belly
Etmopterus spinax
SHO
Blackmouth dogfish
Galeus melastomus
RCT
Straightnose rabbitfish
Rhinochimaera atlantica
RJG
Arctic skate
Raja hyperborea
RJY
Round skate
Raja fyllae
SFV
Small redfish (Norway haddock)
Sebastes viviparus
SKA
Skates
Raja spp.
SKH
Sharks
Selachimorpha
SYR
Knifetooth dogfish
Scymnodon ringens
TJX
Spiny (Deep-sea) scorpionfish
Trachyscorpia cristulata
USK
Tusk
Brosme brosme
WHB
Blue whiting
Micromesistius poutassou
WRF
Wreckfish
Polyprion americanus

## Annex III 

REPORTING OF CATCHES, TRANSHIPMENTS AND POSITIONS
1)‘CATCH ON ENTRY’ report
Data Element
Field Code
Mandatory /Optional
Remarks
Start record
SR
M
System detail; indicates start of record
Address
AD
M
Message detail; destination, ‘XNE’ for NEAFC
Sequence Number
SQ
M
Message detail; serial number in current year
Type of Message
TM
M
Message detail; message type, ‘COE’ as Catch on Entry report
Radio call sign
RC
M
Vessel registration detail; international radio call sign of the vessel
Trip Number
TN
O
Activity detail; fishing trip serial number in current year
Vessel Name
NA
O
Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR)
IR
O
Vessel registration detail. ...
External Registration Number
XR
O
Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number.
Latitude
LA
M
Activity detail; position at time of transmission
Longitude
LO
M
Activity detail; position at time of transmission
Quantity on board
OB
Activity detail; quantity by species on board, in pairs as needed.
species
M
FAO species code
live weight
M
Live weight in kilograms, rounded to the nearest 100 kilograms.
Date
DA
M
Message detail; date of transmission
Time
TI
M
Message detail; time of transmission
End of record
ER
M
System detail; indicates end of the record
2)‘CATCH’ report
Optional if a vessel is subject to satellite tracking in accordance with Article 11of Regulation (EU) No 1236/2010.
Meaning the first ‘Catch Report’ in the current fishing trip in the Regulatory Area.
Data Element
Field Code
Mandatory / Optional
Remarks
Start record
SR
M
System detail; indicates start of record
Address
AD
M
Message detail; destination, ‘XNE’ for NEAFC
Sequence Number
SQ
M
Message detail; message serial number in current year
Type of Message
TM
M
Message detail; message type, ‘CAT’ as Catch report
Radio call sign
RC
M
Vessel registration detail; international radio call sign of the vessel
Trip Number
TN
O
Activity detail; fishing trip serial number in current year
Vessel Name
NA
O
Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR)
IR
O
Vessel registration detail. ...
External Registration Number
XR
O
Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Latitude
LA
M
Activity detail; position at time of transmission
Longitude
LO
M
Activity detail; position at time of transmission
Weekly Catches
CA
Activity detail; cumulative catch by species retained on board, either since commencement of fishing in R.A. or last ‘Catch’ report, in pairs as needed.
species
M
FAO species code
live weight
M
Live weight in kilograms, rounded to the nearest 100 kilograms
Days Fished
DF
M
Activity detail; number of fishing days in the Regulatory Area since commencement of fishing or last ‘Catch’ report
Date
DA
M
Message detail; date of transmission
Time
TI
M
Message detail; time of transmission
End of record
ER
M
System detail; indicates end of the record
3)‘CATCH ON EXIT’ report
Optional if a vessel is subject to satellite tracking in accordance with Article 11 of Regulation (EU) No 1236/2010
Meaning the first communication of catches taken in the R.A. in the current fishing trip
Data Element
Field Code
Mandatory /Optional
Remarks
Start record
SR
M
System detail; indicates start of record
Address
AD
M
Message detail; destination, ‘XNE’ for NEAFC
Sequence Number
SQ
M
Message detail; message serial number in current year
Type of Message
TM
M
Message detail; ‘COX’ as Catch on Exit report
Radio call sign
RC
M
Vessel registration detail; international radio call sign of the vessel
Trip Number
TN
O
Activity detail; fishing trip serial number in current year
Vessel Name
NA
O
Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR)
IR
O
Vessel registration detail. ...
External Registration Number
XR
O
Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Latitude
LA
M
Activity detail; position at time of transmission
Longitude
LO
M
Activity detail; position at time of transmission
Weekly Catch
CA
Activity detail; Cumulative catch retained on board by species, either since commencement of fishing in the R.A. or last ‘Catch’ report, in pairs as needed.
species
M
FAO species code
live weight
M
Live weight in kilograms, rounded to the nearest 100 kilograms
Days Fished
DF
M
Activity detail; number of fishing days in the Regulatory Area either since commencement of fishing or last ‘Catch’ report
Date
DA
M
Message detail; date of transmission
Time
TI
M
Message detail; time of transmission
End of record
ER
M
System detail; indicates end of the record
4)‘TRANSHIPMENT’ report
Whichever one is appropriate
Optional for reports sent by the receiving vessel after the transhipment.
Data Element
Field Code
Mandatory /Optional
Remarks
Start record
SR
M
System detail; indicates start of record
Address
AD
M
Message detail; destination, ‘XNE’ for NEAFC
Sequence Number
SQ
M
Message detail; message serial number in current year
Type of Message
TM
M
Message detail; message type, ‘TRA’ as Transhipment report
Radio call sign
RC
M
Vessel registration detail; international radio call sign of the vessel
Trip Number
TN
O
Activity detail; fishing trip serial number in current year
Vessel Name
NA
O
Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR)
IR
O
Vessel registration detail. ...
External Registration Number
XR
O
Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Quantity on-loaded or off-loaded
KG
Quantity by species on-loaded or off-loaded in the R.A., in pairs as needed.
species
M
FAO species code
live weight
M
Live weight in kilograms, rounded to the nearest 100 kilograms,
Transhipped To
TT
M
Vessel registration detail; International radio call sign of the receiving vessel
Transhipped From
TF
M
Vessel registration detail; International radio call sign of the donor vessel
Latitude
LA
M
Activity detail; estimated latitude where the master intends to do the transhipment.
Longitude
LO
M
Activity detail; estimated longitude where the master intends to do the transhipment.
Predicted Date
PD
M
Activity detail; estimated date UTC when the master intends to do the transhipment (YYYYMMDD)
Predicted Time
PT
M
Activity detail; estimated time UTC when the master intends to do the transhipment (HHMM)
Date
DA
M
Message detail; date of transmission
Time
TI
M
Message detail; time of transmission
End of record
ER
M
System detail; indicates end of the record
5)‘POSITION’ report/message
Optional in case of a VMS message
Type of message shall be ‘ENT’ for the first VMS message from the Regulatory Area as detected by the FMC of the Contracting Party.
Type of message shall be ‘EXI’ for the first VMS message from outside the Regulatory Area as detected by the FMC of the Contracting Party, and the values for latitude and Longitude are, in this type of message, optional.
Type of message shall be ‘MAN’ for reports communicated by vessels with a defective satellite tracking device in addition to Article 25 of Regulation (EU) No 404/2011
Mandatory for manual messages
Mandatory for VMS messages
Mandatory; to be used only in transmissions between the NEAFC Secretary and the FMCs
Data Element
Field Code
Mandatory /Optional
Remarks
Start record
SR
M
System detail; indicates start of record
Address
AD
M
Message detail; destination; ‘XNE’ for NEAFC
Sequence Number
SQ
M
Message detail; message serial number in current year
Type of Message
TM
M
Message detail; message type, ‘POS’ as Position report/message to be communicated by VMS or other means by vessels with a defective satellite tracking device
Radio call sign
RC
M
Vessel registration detail; international radio call sign of the vessel
Trip Number
TN
O
Activity detail; fishing trip serial number in current year
Vessel Name
NA
O
Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR)
IR
O
Vessel registration detail. ...
External Registration Number
XR
O
Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Latitude
LA
M
Activity detail; position at time of transmission
Longitude
LO
M
Activity detail; position at time of transmission
Latitude (decimal)
LT
M
Activity detail; position at time of transmission
Longitude (decimal)
LG
M
Activity detail; position at time of transmission
Speed
SP
M
Activity detail; speed of the vessel
Course
CO
M
Activity detail; heading of the vessel
Flag State
FS
M
Activity detail; flag-state of the vessel
Date
DA
M
Message detail; date of transmission
Time
TI
M
Message detail; time of transmission
End of record
ER
M
System detail; indicates end of the record
6)‘PORT of landing’ report
Optional if a vessel is subject to satellite tracking.
Data Element
Field Code
Mandatory /Optional
Remarks
Start record
SR
M
System detail; indicates start of record
Address
AD
M
Message detail; destination ‘XNE’ for NEAFC
Sequence number
SQ
M
Message detail; serial number of the report from the vessel in the relevant year
Type of Message
TM
M
Message detail; message type, ‘POR’
Radio call sign
RC
M
Vessel registration detail; international radio call sign of the vessel
Trip Number
TN
O
Activity detail; fishing trip serial number in current year
Vessel Name
NA
O
Vessel registration detail; name of the vessel
United Kingdom fleet register number (UKFR)
IR
O
Vessel registration detail. ...
External Registration Number
XR
O
Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
Latitude
LA
M
Activity detail; position at time of transmission
Longitude
LO
M
Activity detail; position at time of transmission
Coastal state
CS
M
Activity detail; coastal state of the Port of Landing
Name of Port
PO
M
Activity detail; name of Port of landing
Predicted Date
PD
M
Activity detail; estimated date UTC when the master intends to be in port (YYYYMMDD)
Predicted Time
PT
M
Activity detail; estimated time UTC when the master intends to be in port (HHMM)
Quantity to be landed
KG
M
Activity detail; quantity by species to be landed in the Port, in pairs as needed.
species
FAO species code
live weight
Live weight in kilograms, rounded to the nearest 100 kilograms
Quantity on board
OB
M
Activity detail; quantity by species on board, in pairs as needed
species
FAO species code
live weight
Live weight in kilograms, rounded to the nearest 100 kilograms
Date
DA
M
Message detail; UTC date of transmission
Time
TI
M
Message detail; UTC time of transmission
End of record
ER
M
System detail; indicates end of the record
7)‘CANCEL’ report
A Cancel report shall not be used to cancel another Cancel report
Data Element
Field Code
Mandatory/Optional
Remarks
Start record
SR
M
System detail; indicates the start of record
From
FR
M
Name of the transmitting Party
Address
AD
M
Message detail; destination, ‘XNE’ for NEAFC
Type of Message
TM
M
Message detail; message type, ‘CAN’ as Cancel report
Radio call sign
RC
M
Vessel registration detail; international radio call sign of the vessel
Cancelled report
CR
M
Message detail; the record number of the report to be cancelled
Year of the report cancelled
YR
M
Message detail; year of the report to be cancelled
Date
DA
M
Message detail; date of transmission
Time
TI
M
Message detail; time of transmission
End of record
ER
M
System detail; indicates end of the record

## Annex IV: INSPECTION IDENTIFICATION

## A Identification of inspectors

The card should be 10 × 7 cm and may be laminated plastic.
The colours of the NEAFC inspection pennant are indicated in Annex IV(B).
The card number consists of the 3-alpha country code followed by a four digit serial number of the Contracting Party

### Division B: NEAFC Inspection signal

## 1 Two pennants, one directly above the other, are to be flown during daylight and in conditions of normal visibility.

The distance between the pennants shall not exceed one meter

## 2 

The boarding craft shall display one inspection pennant as indicated above. The pennant may be half scale. The pennant may be painted on the hull or on any vertical sides of the craft. When painted, the black letters ‘NE’ can be left out.

## Annex V 

NOTIFICATION OF INSPECTION AND SURVEILLANCE ACTIVITIES
A. Report of entry of inspection and surveillance craft in the R.A.
Estimated when message is sent prior to entry of surveillance craft
Data Element
Code
Mandatory/ Optional
Remarks
Start Record
SR
M
System detail; indicates start of the record
Address
AD
M
Message detail; destination, ‘XNE’ for NEAFC
From
FR
M
Message detail; address of the transmitting Contracting Party
Record Number
RN
M
Message detail; message serial number in current year
Type of Message
TM
M
Message detail; message type, ‘SEN’ as entry report of the surveillance craft in the R.A.
Record Date
RD
M
Message detail; date of transmission
Record Time
RT
M
Message detail; time of transmission
Means of surveillance
MI
M
Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate fixed wing aircraft, ‘HEL’ to indicate helicopter
Radio call sign
RC
M
Surveillance detail; International radio call sign of the surveillance craft
Assigned inspectors ID
AI
M
Surveillance detail; card number, repeated as necessary
Date
DA
M
Surveillance detail; date of entry
Time
TI
M
Surveillance detail; time of entry
Latitude
LA
M
Surveillance detail; position at time of entry
Longitude
LO
M
Surveillance detail; position at time of entry
End record
ER
M
System detail; Indicates end of the record
B. Report of exit of inspection and surveillance craft from the R.A.
Same as the estimated surveillance detail in the SEN message when that message is being cancelled
Data Element
Code
Mandatory/ Optional
Remarks
Start Record
SR
M
System detail; indicates start of the record
Address
AD
M
Message detail; destination, ‘XNE’ for NEAFC
From
FR
M
Message detail; address of the transmitting Contracting Party
Record Number
RN
M
Message detail; message serial number in current year
Type of Message
TM
M
Message detail; message type, ‘SEX’ as exit report of the surveillance craft from the R.A.
Record Date
RD
M
Message detail; date of transmission
Record Time
RT
M
Message detail; time of transmission
Means of surveillance
MI
M
Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate fixed wing aircraft, ‘HEL’ to indicate helicopter
Radio call sign
RC
M
Surveillance detail; International radio call sign of the surveillance craft
Date
DA
M
Surveillance detail; date of exit
Time
TI
M
Surveillance detail; time of exit
Latitude
LA
M
Surveillance detail; position at time of exit
Longitude
LO
M
Surveillance detail; position at time of exit
End record
ER
M
System details; Indicates end of the record

## Annex VI: SURVEILLANCE AND SIGHTING REPORTS

## A NEAFC sighting report

Positive identification can only be achieved by means of visual verification of the Radio Call sign or the External Registration Number displayed on the vessel.
If positive identification is not possible the reason shall be specified in the comments field.
Data Element
Code
Mandatory/Optional
Remarks
Start record
SR
M
System detail; indicates start of record
Address
AD
M
Message detail; destination, ‘XNE’ for NEAFC
From
FR
M
Message detail; address of the transmitting party (Contracting Party)
Record Number
RN
M
Message detail; serial number in current year
Type of Message
TM
M
Message detail; message type, ‘OBS’ as Observation report
Radio call sign
RC
M
Surveillance detail; international radio call sign of the surveillance craft
Record Date
RD
M
Message detail; date of transmission
Record Time
RT
M
Message detail; time of transmission
Observation Serial Number
OS
M
Surveillance detail; observation serial number
Date
DA
M
Surveillance detail; date when vessel sighted
Time
TI
M
Surveillance detail; time when vessel sighted
Latitude
LA
M
Surveillance detail; latitude when vessel sighted
Longitude
LO
M
Surveillance detail; longitude where vessel sighted
Object Identification
OI
M
Vessel registration detail; radio call sign of the sighted vessel
External Registration Number
XR
M
Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number
Vessel Name
NA
O
Vessel registration detail; name of the sighted vessel
Flag State
FS
M
Vessel registration detail; flag state of the sighted vessel
Vessel Type
TP
O
Vessel characteristics; type of the sighted vessel
Speed
SP
O
Surveillance detail; speed of the sighted vessel
Course
CO
O
Surveillance detail; heading of the sighted vessel
Activity
AC
M
Surveillance detail; activity of the sighted vessel Annex XI (B)
Photograph
PH
M
Surveillance detail; was there a photograph taken of the sighted vessel, ‘Y’ or ‘N’
Comments
MS
O
Surveillance detail; free text to complete the report
End of record
ER
M
System detail; indicates end of an individual record

## B NEAFC surveillance report

CONTRACTING PARTY …
ASSIGNED INSPECTION CRAFT:
TYPE …
CALL SIGN …
NEAFC REFERENCE …
ASSIGNED INSPECTORS:
NAME …
NEAFC REFERENCE …
NAME …
NEAFC REFERENCE …

## A PATROL

A1
PATROL ARRIVING IN RA:
DATE …
TIME …
UTC
LATITUDE …
LONGITUDE …
A2
PATROL LEAVING RA:
DATE …
TIME …
UTC
LATITUDE …
LONGITUDE …
A3
EQUIPMENT USED TO DETERMINE POSITION: …

## B OBSERVATIONS

Identification (name/number)
B1
B2
B3
B4
B5
B6
B7
B8
B9
B10
B11
B12
No
Date
Time UTC
Position
Vessel sighted
IRCS/external marking
Flag State
Heading/Speed
Typeof vessel
Activity
Photo No
Infringement or Observation
Latitude
Longitude
Authorised Inspector(s) signature …
Signature …

## NEAFC REPORT ON INSPECTIONS

CONTRACTING PARTY:
…
ASSIGNED INSPECTION VESSEL:
NAME
…
REGISTRATION NUMBER.
…
CALL SIGN
…
NEAFC REFERENCE
…
ASSIGNED INSPECTORS:
NAME
…
NEAFC REFERENCE
…
NAME
…
NEAFC REFERENCE
…

## A. IDENTIFICATION OF INSPECTED VESSEL

A.1.1.
IMO number ……
A.1.2.
International Radio Call Sign …
A.1.3.
Vessel Name …
A.2.
External Registration Number …
A.3.
Vessel Type. …
A.4.
Position of Inspection determined by the inspection vessel
DATE …
TIME … UTC
Latitude … Longitude …
A.5.
Equipment used to determine the position
…
A.6.
Flag state …
A.7.
Master’s Name and Address. …
…
…
A.8.
Vessel Activity …
A.9.
Position of Inspection determined by the inspected vessel
DATE …
TIME … UTC
Latitude. … Longitude …
A.10.
Equipment used to determine the position
…
Observations by the inspectors, if any: …
…
…
…
…
… initials : …

## B. VERIFICATION

B.1. Vessel Documentation
Checked: Y/N
B.1.1.
Authorisation to fish in the NEAFC Regulatory Area :
Y/N
B.1.2.
Authorisation to fish the following regulated resources : …
B.1.3.
Where appropriate,
Y/N
Certified Drawing or description of fish room kept on board:
Y/N
B.1.4.
Where appropriate,
Y/N
Certified Drawing or description of refrigerated sea water tanks kept on board:
Y/N
B.1.5.
Where appropriate,
Y/N
Certified Calibration tables of refrigerated sea water tanks kept on board :
Y/N
Observations by the inspectors, if any:
…
…
…
…
… initials …
B.2. Reporting of vessel movements / VMS
Checked: Y/N
B.2.1. Fishing trip
B.2.2. Reports / VMS
Arrival in NEAFC RA
Last position communicated
VMS transponder installed
Y/N
VMS system operative
Y/N
Date
Are reports communicated
Y/N – If Yes, note:
Time
□ Catch ‘on Entry report’
date: …
Longitude
□ Weekly catch report
date: …
Latitude
□ Transhipment
date:…
Days in NEAFC R.A
□ Last manual position report
date: …
□ Catch ‘on Exit’ report
date: …

## B.3 Recording of fishing effort and catches

Article 9 of the Scheme corresponds to Article 8 of Regulation (EU) No 1236/2010.
B.3.1. Fishing Logbook
Checked: Y/N
B.3.1.1.
Are recordings made in accordance with Article 9:
Y/N
B.3.1.1.1.
If not, indicate the inaccurate or missing recording(s):
□ logbook not bound with numbered pages;
□ fishing gear used;
□ recording of catches by species and total;
□ fishing zones / location;
□ where appropriate
Y/N
transhipments;
□ where appropriate,
Y/N
transmission of hail reports;
□ certification of recordings by the master.
□ other: …
B.3.2 Production Logbook and Stowage Plan
Checked: Y/N
B.3.2.1.
Are production logbook and stowage plan required:
Y/N
B.3.2.2.
Production logbook available :
Y/N
If No, go to 3.2.4
B.3.2.3
If Yes, Information:
COMPLETE/INCOMPLETE
B.3.2.3.1.
If not, indicate the missing information:
□ quantities kept on board in product weight by type of commercial presentation and species;
□ conversion factors for each type of presentation.;
□ certification of recordings by the master.
□ other: …
B.3.2.4.
A stowage plan maintained:
Y/N
B.3.2.5.
If Yes, Information:
COMPLETE/INCOMPLETE
B.3.2.5.1.
If not, indicate the missing information:
□ quantities not stowed by type of commercial presentation and species as indicated in the plan;
□ quantities by type of commercial presentation and species in the hold not identified.
□ other: …
Quantities on board when entering the NEAFC RA
Quantities caught and retained on board in the NEAFC RA
Quantities loaded (+) or unloaded (-) in the NEAFC RA
Total declared quantities on board at the time of inspection
B.4. Catches retained on board
Checked: Y/N
B.4.1. Quantities recorded by the master
Species
Declared quantities on board(Kilograms Live weight)
Where availableProcessed Quantities(Kilograms Processed weight)
Conversion factor
On Board
Caught
Transshipped
Total on Board
Total
Difference between the quantities on board as determined by the inspectors and the total quantities on board as declared by the master
B.4.2. Quantities on board determined by the inspectors
Species
Quantity(Kilograms Processed weight)
Volume/Density Factor /Conversion Factor
Calculated quantities(Kilograms Live weight)
Difference %
Observations
Total
Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation.
Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation.
B.5. Fishing gear and markings
Checked: Y/N
B.5.1.
Type of fishing gear used (Appendix 2(A) to Annex II): …
B.5.2.
Type of net attachments used (Appendix 2(B) to Annex II): …
B.5.3.
Stationary gear used marked :
Y/N
Comment: …
B.5.4.
Unused gear securely lashed and stowed:
Y/N
Comment : …
Appendix 2(A) to Annex II
Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation.
B.5.5. Mesh measurement of gear used
Checked: Y/N
B.5.5.1. Cod end (inclusive of lengthener(s), if any - Sample of 20 meshes)
Type of Gear
CONDITION : WET/DRY
MATERIAL : …
Average width
Legal size
MESH SIZE (WIDTH)In Millimetres
(in mm)
(in mm)
Appendix 2(B) to Annex II
Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation.
B.5.5.2. Chafer Samples of .............. meshes
Type
CONDITION: WET/DRY
MATERIAL: …
Average width
Legal size
MESH SIZE (WIDTH)In Millimetres
(in mm)
(in mm)
Appendix 2(B) to Annex II
B.5.5.3. Rest of net - Sample of 20 meshes
Type
CONDITION : WET/DRY
MATERIAL: …
Average width
Legal size
MESH SIZE (WIDTH)In Millimetres
(in mm)
(in mm)

## C. EVALUATION

C.1. Analysis of catches of the last haul
Checked: Y/N
SAMPLE TAKEN: Y/N
Weight: … in Kg.
VISUAL ESTIMATE Y/N
SpeciesFAO Alpha Code
Weight of Species(live weight Kg)
%Undersized Fish
%Discards
Remarks
Total

### Part D.: COOPERATION

## 

D.1. Level of cooperation deemed appropriate Y/N
D.1.1. If not, indicate the shortcomings □ prevented an inspector from carrying out his duties;
□ falsifying or concealing the markings, identity or registration of the fishing vessel;
□ concealing, tampering with or disposing of evidence relating to an investigation;.
□ failure to facilitate prompt and safe boarding and disembarkation;
□ failure to allow the inspectors to communicate with authorities of the flag contracting Party and the inspecting contracting Party;
□ failure to provide access to relevant areas, decks and rooms of the fishing vessel, catch (whether processed or not) nets or other gear, equipment, and any relevant documents
Observations by the inspectors if any: …
…
…
…
…
… initials: …

## E. INFRINGEMENTS AND OBSERVATIONS

E.1. Infringements noted
Article
List NEAFC provision(s) violated and summarise observations and pertinent facts
Seal Number(s)
Refer to evidence, documentation or photographs

### Division E.2: Observations by the inspectors

## 

initials:…
Statement of witness:
date: signature:
name: address:

### Division E.3: Observations by the Master

## 

I, the undersigned, Master of the vessel …, hereby confirm that a copy of this report and second photographs taken, if any, have been delivered to me on this date. My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.
Signature:Date:

### Part F.: DECLARATION BY NEAFC INSPECTORS

## 

Date … and time arrived on board … UTC.
Date … and time of departure … UTC
Where appropriate, date … and time of the termination of the inspection … UTC.
Inspector’s signature(s). …
Inspector’s name(s)…

## Annex VIII PORT STATE CONTROL FORMS

Notifications and the completion of Parts A, B and C pursuant to Articles 22, 23 and 39 of the NEAFC scheme of control and enforcement shall be done through an online application established by the NEAFC Secretary on the NEAFC website. A fax-based system, using the forms set out in this Annex shall be used as a back-up system in the event that the NEAFC website is offline.

## Annex IX 



## Annex X: DATA EXCHANGE FORMAT AND DATA COMMUNICATION SYSTEMS

### Division A: Data exchange format

## 1 

Data characters shall be in accordance with ISO 8859.1.

## 2 Each data transmission shall be structured as follows:

a double slash (‘//’) and the characters ‘SR’ indicate the start of a message;
a double slash (‘//’) and field code indicate the start of a data element;
a single slash (‘/’) separates the field code and the data;
pairs of data are separated by space;
the characters ‘ER’ and a double slash (‘//’) indicate the end of a record.

## B Data communication systems

Electronic data transmission of reports and messages between a fisheries administration and the Secretary shall use data communication systems duly tested.

## C.1 Format for electronic exchange of fisheries monitoring, inspection and surveillance information

Category
Data Element
Field code
Type
Contents
Definitions
System Details
Start Record
SR
Indicates start of the record
End Record
ER
Indicates end of the record
Return Status
RS
Char*3
Codes
ACK / NAK = Acknowledged / Not Acknowledged
Return Error Number
RE
Num*3
001 – 999
Codes indicating errors as received at operation centre)
Message Details
Address destination
AD
Char*3
ISO-3166 Address
Address of the party receiving the message, ‘XNE’ for NEAFC
From
FR
Char*3
ISO-3166 Address
Address of the transmitting party, (Contracting Party)
Type of Message
TM
Char*3
Code
First three letters of the message type
Sequence Number
SQ
Num*6
NNNNNN
Message serial number
Record Number
RN
Num*6
NNNNNN
Serial number of the record in the relevant year
Record Date
RD
Num*8
YYYYMMDD
Year, month and date
Record Time
RT
Num*4
HHMM
Hours and minutes in UTC
Date
DA
Num*8
YYYYMMDD
Year, month and date
Time
TI
Num*4
HHMM
Hours and minutes in UTC
Cancelled report
CR
Num*6
NNNNNN
Number of the report to be cancelled
Year of the report to be cancelled
YR
Num*4
NNNN
Year of the report to be cancelled
Vessel Registration Details
Radio Call Sign
RC
Char*7
IRCS Code
International Radio Call Sign of the vessel
Vessel name
NA
Char*30
Name of the vessel
Ext. registration
XR
Char*14
Side Number of the vessel or IMO number in the absence of a side number
Flag State
FS
Char*3
ISO-3166
State of registration
Contracting Party internal reference number
IR
Char*3
ISO-3166
Unique vessel number attributed by the flag State following to registration
Num*9
+ max. 9N
Port Name
PO
Char*20
Port of registration of the vessel
Vessel Owner
VO
Char*60
Name and address of the vessel owner
Vessel Charterer
VC
Char*60
Name and address of the vessel charterer
Vessel Character Details
Vessel capacity
VT
Char*2
‘OC’/‘LC’
According to:‘OC’ OSLO 1947 Convention /‘LC’ LONDON ICTM-69
Unit
Num*4
Tonnage
Capacity of the vessel in metric tons
Vessel Power
VP
Char*2
0-99999
Indication of which measurement unit applies "HP" or "KW"
Unit
Num*5
Total main engine power
Vessel Length
VL
Char*2
‘OA’/‘PP’
Unit ‘OA’ length overall, ‘PP’ length between perpendiculars
Num*3
Length in meters
Total length of the vessel in meters, rounded to the nearest whole meter
Vessel Type
TP
Char*3
Code
As listed in Part A of Annex XI
Fishing Gear
GE
Char*3
FAO Code
International Standard Statistical Classification of the Fishing Gear as (Part C of Annex XI)
Licence Details
Date of issuing
IS
Num*8
YYYYMMDD
Date of Authorisation to fish for one or more regulated species
Regulated Resources
RR
Char*3
FAO Species Code
FAO Species Code for the regulated resource
Start Date
SD
Num*8
YYYYMMDD
Date on which the validity of the authorisation/suspension commences
End Date
ED
Num*8
YYYYMMDD
Expiry date of the validity of the authorisation to fish for the regulated resource
Limited Authorisation
LU
Char*1
‘Y’ or ‘N’ to indicate whether a limited authorisation is valid or not
Relevant Area
RA
Char*6
ICES Code
Area(s) prohibited
Species Name
SN
Char*3
FAO Species Code
Prohibited species
Activity Details
Latitude
LA
Char*5
NDDMM *WGS-84)
e.g. //LA/N6235 = 62°35′ North
Longitude
LO
Char*6
E/WDDDMM (WGS-84)
e.g. //LO/W02134 = 21°34′ West
Latitude (decimal)
LT
Char*7
+/-DD.ddd1
Value negative if latitude is in the southern hemisphere1 (WGS84)
Longitude (decimal)
LG
Char*8
+/-DDD.ddd1
Value negative if longitude is in the western hemisphere1 (WGS84)
Trip Number
TN
Num*3
001-999
Number of the fishing trip in current year
Days Fished
DF
Num*3
1 – 365
Number of days the vessel spent in the Regulatory Area during the trip
Predicted Date
PD
Num*8
YYYYMMDD
Estimated date UTC for future event
Predicted Time
PT
Num*4
HHMM
Estimated time UTC for future event
Weekly catch
CA
The cumulative catch retained on board by species, in kilogram live weight rounded to the nearest 100 Kg since the vessel entered the R.A. or, in the event a previous has been transmitted during the same trip, since the last ‘Catch’ report, in pairs as needed.
Species
Char*3
FAO species code
Quantity
Num*7
0-9999999
Quantity onboard
OB
Quantity onboard the vessel by species in kilograms live weight rounded to the nearest 100 Kg, in pairs as needed
Species
Char*3
FAO Codes
Quantity
Num*7
0-9999999
Transferred species
KG
Information concerning the quantities transferred between vessels by species in kilograms live weight rounded to the nearest 100 Kg. whilst operating in the R.A.
Species
Char*3
FAO Codes in pairs
Quantity
Num*7
0-9999999
Transhipped From
TF
Char*7
IRCS Code
International Radio Call Sign of the donor vessel
Transhipped To
TT
Char*7
IRCS Code
International Radio Call Sign of the receiving vessel
Coastal state
CS
Char*3
ISO-3166
Coastal state
Port Name
PO
Char*20
Name of the actual port
Reporting Details
Catch
CA
Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed
Species
Char*3
FAO species code
Quantity
Num*6
0-9999999
Cumulative catch
CC
Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed
Species
Char*3
FAO species code
Quantity
Num*6
0-9999999
Relevant Area
RA
Char*6
ICES/NAFO Codes
Code for the relevant fishing area
Zone
ZO
Char*3
ISO-3166
The code for a Contracting Party’s zone
Year and month
YM
Num*6
YYYYMM
The relevant year and month of reporting
Surveillance/ Observed details
Latitude
LA
Char*5
NDDMM (WGS-84)
e.g. //LA/N6535 = 65°35′ North
Longitude
LO
Char*6
E/WDDDMM (WGS-84)
e.g. //LO/W02134 = 21°34′ West
Speed
SP
Num*3
Knots * 10
e.g. //SP/105 = 10,5 knots
Course
CO
Num*3
360° degree scale
e.g. //CO/270 = 270°
Activity
AC
Char*3
Activity code
First 3 characters of the activity, see Part B of Annex XI
Means of Surveillance
MI
Char*3
NEAFC Code
‘VES’ = surface vessel, ‘AIR’ = fixed wing aircraft, ‘HEL’ helicopter
Assigned Inspector CP ID
AI
Char*7
NEAFC Code
ISO-3166 code for the Contracting Party followed by 4 digit number repeated as needed
Observation Ser. No.
OS
Num*3
0 - 999
Serial number of the observation during relevant patrol in the Regulatory Area
Date of sighting
DA
Num*8
YYYYMMDD
Date when the vessel is sighted
Time of sighting
TI
Num*4
HHMM
Time in UTC when the vessel is sighted
Object Identification
OI
Char*7
IRCS Code
International Radio Call Sign of the sighted vessel
Photography
PH
Char*1
Was there a photography taken, ‘Y’ or ‘N’
Free Text string
MS
Char*255
Free text area

## C.2 Field codes used in Annexes, but not used in the electronic exchange of data between the NEAFC Secretary and the Contracting Parties

Category
Data Element
Field code
Type
Contents
Definitions
Logbook
Daily catch
CD
The total catch retained on board by species of the number of fishing operations per 24 hours period
Species
Char*3
FAO species code
FAO species code for species listed in Annex II
Quantity
Num*7
0-9999999
Live weight in kilogrammes
Total number of hauls/fishing operations during the day
FO
Num*6
0-999999
Number of fishing operations per 24 hours period
Catch discarded
RJ
Quantity caught and discarded by species
Species
Char*3
FAO species code
FAO species code
Quantity
Num*7
0-9999999
Live weight in kilogrammes
Transmission used
TU
Name of radio station through which the report is transmitted
Masters name
MA
Char*30
Name of master
Production logbook
Quantity produced
QP
Quantity produced by species per day
Species name
FAO species code
Quantity
Total product weight in kilogrammes
Product form
Product form code (Part E of Annex XI)
Quantity
Product weight in kilogrammes
Product form code and weight of the product: use as many pairs as needed to cover all products
Cumulative production of the period
AP
Total quantity produced since the entry into the Regulatory Area by species
Species name
FAO species code
Quantity
Total product weight in kilogrammes
Product form
Product from code (Part E of Annex XI)
Quantity
Product weight in kilogrammes
Product form code and weight of the product: use as many pairs as needed to cover all products
Product code
PR
Char*1
Product code Part E of Annex XI
Type of packing
TY
Char*3
Type of packing Part F of Annex XI
Unit weight
NE
Net product weight in kilogrammes
Number of units
NU
Number of units packed

## C.3 Field codes described in C.1 or C.2 listed alphabetically

Field code
Data element
Used in report or message
AC
Activity
OBS
AD
Address destination
All
AI
Assigned Inspector
SEN
AP
Cumulative production of the period
Production logbook
CA
Catch
REP, JUR ,CAT, COX, Logbook
CC
Cumulative catch
REP, JUR, Logbook
CD
Daily catch
Logbook
CO
Course
OBS
CR
Cancelled report
CAN
CS
Coastal state
POR
DA
Date
COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, SEN, SEX, OBS,Logbook, Production logbook, RET
DF
Days Fished
CAT, COX
ED
End Date
LIM, AUT
ER
End Record
All
FO
Total number of hauls / fishing operations during the day
Logbook
FR
From
All
FS
Flag State
NOT, OBS
GE
Fishing Gear
NOT, Logbook
IR
Contracting Party internal reference number
NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, Logbook, Production logbook
IS
Date of issuing
AUT
KG
Transferred species
TRA, POR, Logbook
LA
Latitude
COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook
LG
Longitude (decimal)
POS, ENT
LO
Longitude
COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook
LT
Latitude (decimal)
POS, ENT
LU
Limited Authorisation
NOT
MA
Masters name
Logbook, Production logbook
MI
Means of Surveillance
SEN, SEX
MS
Free Text string
OBS
NA
Vessel name
NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, OBS, Logbook, Production logbook
NE
Unit weight
Production logbook
NU
Number of units
Production logbook
OB
Quantity onboard
COE, POR, Logbook
OI
Object Identification
OBS
OS
Observation Ser. No.
OBS
PD
Predicted Date
TRA, POR
PH
Photograph
OBS
PO
Port Name
NOT, POR
PR
Product code
Production logbook
PT
Predicted Time
TRA, POR
QP
Quantity produced
Production logbook
RA
Relevant Area
REP, JUR, LIM, Logbook
RC
Radio Call Sign
All
RD
Record Date
All
RE
Return Error Number
RET
RJ
Catch discarded
Logbook
RN
Record Number
All
RR
Regulated Resources
AUT, SUS
RS
Return Status
RET
RT
Record Time
All
SD
Start Date
WIT, LIM, AUT, SUS
SN
Species name
Production logbook, LIM
SP
Speed
OBS
SQ
Sequence Number
COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN
SR
Start Record
All
TF
Transhipped From
TRA, Logbook
TI
Time
All
TM
Type of Message
All except Logbook and Production logbook
TN
Trip Number
ENT, COE, CAT, COX, EXI, POS, MAN, TRA, POR, Logbook
TP
Vessel type
NOT, OBS
TT
Transhipped To
TRA, Logbook
TU
Transmission used
Logbook
TY
Type of packing
Production logbook
VC
Vessel Charterer
NOT
VL
Vessel Length
NOT
VO
Vessel Owner
NOT
VP
Vessel Power
NOT
VT
Vessel capacity
NOT
XR
Ext. registration
NOT, OBS, COE, CAT, COX, TRA, POS, MAN, POR, WIT, AUT, LIM, SUS
YM
Year and month
REP, JUR
YR
Year of the report cancelled
CAN
ZO
Zone
JUR

## D. 1 Structure of reports and messages as laid down in Annex III when forwarded ... to the NEAFC Secretary

Where appropriate, a fisheries administration must retransmit to the NEAFC Secretary reports and messages received from its vessels in accordance with Articles 9 and 11 of Regulation (EU) No 1236/2010, subject to the following amendments:
the address (AD) shall be replaced by the address of the NEAFC Secretary (XNE);
the data elements ‘record date’ (RD), ‘record time’ (RT), ‘record number’ (RN) and ‘from’ (FR) shall be inserted.

## Annex XI 

CODES TO USE FOR COMMUNICATIONS TO THE NEAFC SECRETARY
A. Main Vessel Types
NEI = Not Elsewhere Identified
FAO Code
Type of vessel
BO
Protection vessel
CO
Fish training vessel
DB
Dredger non continuous
DM
Dredger continuous
DO
Beamer
DOX
Dredger NEI
FO
Fish carrier
FX
Fishing vessel NEI
GO
Gill netter
HOX
Mother ship NEI
HSF
Factory mother ship
KO
Hospital ship
LH
Hand liner
LL
Long liner
LO
Liner
LP
Pole and line vessel
LT
Troller
MO
Multipurpose vessels
MSN
Seiner hand liner
MTG
Trawler drifter
MTS
Trawler purse seiner
NB
Lift netter tender
NO
Lift netter
NOX
Lift netter NEI
PO
Vessel using pumps
SN
Seine netter
SO
Seiner
SOX
Seiner NEI
SP
Purse seiner
SPE
Purse seiner European
SPT
Tuna purse seiner
TO
Trawler
TOX
Trawlers NEI
TS
Side trawler
TSF
Side trawler freezer
TSW
Side trawler wetfish
TT
Stern trawler
TTF
Stern trawler freezer
TTP
Stern trawler factory
TU
Outrigger trawlers
WO
Trap setter
WOP
Pot vessels
WOX
Trap setters NEI
ZO
Fish research vessel
DRN
Drifnetter
B. Main vessel activities
Alpha Code
Category
ANC
Anchoring
DRI
Drifting
FIS
Fishing
HAU
Hauling
PRO
Processing
STE
Steaming
TRX
Trans-shipping on or off loading
OTH
Others - to be Specified
C. Main gear types
FAO Alpha Code
Gear type
Surrounding Nets
PS
With purse lines
PS1
1 vessel purse seine
PS2
2 vessels purse seine
Seine Nets
SSC
Seine Scottish
Trawls — Bottom
OTB
Bottom otter trawl
PTB
Bottom pair trawls
TBN
Bottom trawl Nephrop
TBS
Bottom trawl shrimp
OTT
Otter twin trawl
Trawls — Midwater
OTM
Midwater otter trawl
PTM
Midwater trawls pair
Gillnets and Entangling Nets
GNS
Gillnet anchored
GND
Drift nets
GEN
Gill tangle net (Not specified)
Traps
FPO
Pot
Hooks and Lines
LHP
Hand lines
LHM
Hand line mechanical
LLS
Set line long line
LLD
Drifting long line
LL
Long line
LTL
Trolling long line
LX
Hook and lines
Harvesting Machines
HMP
Pumps
No Gear
NIL
No fishing gear to report
D. Main categories of devices and attachments of gear
FAO 3 Alpha Code
Attachment or device
BSC
Bottom-side chafer
TSC
Top-side chafer
SBG
Strengthening bag
CPP
Chafing or protection piece
CDL
Cod line
LST
Lifting straps
RST
Round straps
FLP
Flapper
SNT
Sieve netting
SRP
Strengthening ropes
TQT
‘Torquette’
MLT
Median lacing of a trouser codend
STL
Strengthening lacing
LAR
Lacing rope
FLT
Float
EMD
Electro-mechanical devices
KTE
Kite
SPG
Separation Grids
SMP
Square mesh panel
CSS
Cod end sensu stricto
OTH
Others to be specified
E. Product form codes
3-Alpha
Presentation
Description
CBF
Cod butterfly (escalado)
HEA with skin on, spine on, tail on
CLA
Claws
Claws only
DWT
ICCAT code
Gilled, gutted, part of head off, fins off
FIL
Filleted
HEA + GUT + TLD + bones off Each fish originates two fillets
FIS
Filleted and skinned fillets
FIL + SKI Each fish originates two fillets not joined by any part
FSB
Filleted with skin and bones
Filleted with skin and bones on
FSP
Filleted skinned with pinbone
Filleted with skin removed and pinbone on
GHT
Gutted headed and tailed
GUH + TLD
GUG
Gutted and gilled
Guts and gills removed
GUH
Gutted and headed
Guts and head removed
GUL
Gutted liver in
GUT without removing liver parts
GUS
Gutted headed and skinned
GUH + SKI
GUT
Gutted
All guts removed
HEA
Headed
Heads off
HET
Headed and tailed
Heads and tails off
JAP
Japanese cut
Transversal cut removing all parts from head to belly
JAT
Tailed Japanese cut
Japanese cut with tail removed
LAP
Lappen
Double fillet, HEA, skin + tails + fins ON
LVR
Liver
Liver only, In case of collective presentation* use code LVR-C
OTH
Other
Any other presentation
ROE
Roe (s)
Roe(s) only In case of collective presentation* use code ROE-C
SAD
Salted dry
Headed with skin on, spine on, tail on and salted dry
SAL
Salted wet light
CBF + salted
SGH
Salted, gutted and headed
GUH + salted
SGT
Salted gutted
GUT + salted
SKI
Skinned
Skin off
SUR
Surimi
Surimi
TAL
Tail
Tails only
TAD
Tailed
Tail off
TNG
Tongue
Tongue only. In case of collective presentation* use code TNG-C
TUB
Ube only
Tube only (Squid)
WHL
Whole
No processing
WNG
Wings
Wings only
F. Type of packing
Code
Type
CRT
Cartons
BOX
Boxes
BGS
Bags
BLC
Blocks
G. Type of Processing
Code
Type
FRZ
Frozen
FRE
Fresh
OTH
Any other processing

## Annex XII CONFIDENTIAL TREATMENT OF ELECTRONIC DATA

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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Source: https://www.legislation.gov.uk/eur/2012/433 (the official version)
Page: https://openlegislation.uk/eu-regulation-2012-433
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.