Annex

ANNEX XIIIb

Topics to be covered by the national competent authority in the organic data referred to in Article 92f

1.

Information on the competent authority for the organic production

• which body is the competent authority

• resources available to the competent authority

• description of audits performed by the competent authority (how, by whom)

• documented procedure of the competent authority

2.

Description of the control system for organic production

• system of control bodies and/or control authorities

• registered operators covered by the control system — minimum annual inspection

• how is the risk based approach applied

3.

Information on control bodies/authorities

• list of control bodies/authorities

• tasks delegated to the control bodies/conferred to control authorities

• supervision of delegated control bodies (by whom and how)

• coordination of activities in case of more than one control body/authority

• training of staff performing the controls

• announced/unannounced inspections and visits

ANNEX XIIIc

Templates for the organic data referred to under Article 92f

Report on official controls in the organic sector

Country: Year:

1)

Information on controls of operators:

Agricultural producers include agricultural producers only, producers that are also processors, producers that are also importers, other mixed producers not elsewhere classified (n.e.c.).
Processors include processors only, processors that are also importers, other mixed processors n.e.c.
Other operators include traders (wholesalers, retailers), other operators n.e.c.
Code number of control body or control authority	Number of registered operators per control body or control authority	Number of registered operators						Number of annual inspections						Number of additional risk based visits						Total number of inspections/visits
		Agricultural Producersf1	Aquaculture animal production units	Processorsf2	Importers	Exporters	Other operatorsf3	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators
MS-BIO-01
MS-BIO-02
MS-BIO-…
Total

Agricultural producers include agricultural producers only, producers that are also processors, producers that are also importers, other mixed producers not elsewhere classified (n.e.c.).
Processors include processors only, processors that are also importers, other mixed processors n.e.c.
Other operators include traders (wholesalers, retailers), other operators n.e.c.
Code number of control body or control authority or Name of Competent Authority	Number of registered operators						Number of samples analysed						Number of samples indicating breach of Regulations (EC) No 834/2007 and (EC) No 1235/2008
	Agricultural Producersf4	Aquaculture animal production units	Processorsf5	Importers	Exporters	Other operatorsf6	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators
MS-BIO-01
MS-BIO-02
MS-BIO-…
Total

Agricultural producers include agricultural producers only, producers that are also processors, producers that are also importers, other mixed producers not elsewhere classified (n.e.c.).
Processors include processors only, processors that are also importers, other mixed processors n.e.c.
Other operators include traders (wholesalers, retailers), other operators n.e.c.
Only irregularities and infringements which affect the organic status of products and/or have resulted in a measure being applied are included.
Where an irregularity is found as regards compliance with the requirements laid down in this Regulation, the control authority or control body shall ensure that no reference to the organic production method is made in the labelling and advertising of the entire lot or production run affected by this irregularity, where this would be proportionate to the relevance of the requirement that has been violated and to the nature and particular circumstances of the irregular activities (as referred to in first subparagraph of Article 30(1) of Regulation (EC) No 834/2007).
Where a severe infringement or an infringement with prolonged effect is found, the control authority or control body shall prohibit the operator concerned from marketing products which refer to the organic production method in the labelling and advertising for a period to be agreed with the competent authority of the Member State (as referred to in second subparagraph of Article 30(1) of Regulation (EC) No 834/2007).
Code number of control body or control authority	Number of registered operators						Number of irregularities or infringements foundf7						Number of measures applied on the lot or the production runf8						Number of measures applied on the operatorf9
	Agricultural Producersf10	Aquaculture animal production units	Processorsf11	Importers	Exporters	Other operatorsf12	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators
MS-BIO-01
MS-BIO-02
MS-BIO-…
Total

2)

Information on supervision and audits:

Agricultural producers include agricultural producers only, producers that are also processors, producers that are also importers, other mixed producers not elsewhere classified (n.e.c.).
Processors include processors only, processors that are also importers, other mixed processors n.e.c.
Other operators include traders (wholesalers, retailers), other operators n.e.c.
Document review of the relevant general documents describing the structure, functioning and quality management of the control body. Office audit of the control body, including checking of operator files and verification of handling of non-conformities and complaints, including the minimum control frequency, the use of risk based approach, unannounced and follow-up visits, the sampling policy and the exchange of information with other control bodies and control authorities.
Review audit: inspection of an operator by the competent authority to verify compliance with the operating procedures of the control body and to verify its effectiveness.
Witness audit: observation by the competent authority of an inspection by an inspector of the control body.
Code number of control body or control authority	Number of registered operators per control body or control authority	Number of registered operators						Document review and office auditf13(Number of operator files checked)						Number of review auditsf14						Number witness auditsf15
		Agricultural Producersf16	Aquaculture animal production units	Processorsf17	Importers	Exporters	Other operatorsf18	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators	Agricultural Producers	Aquaculture animal production units	Processors	Importers	Exporters	Other operators
MS-BIO-01
MS-BIO-02
MS-BIO-…
Total

3)

Conclusions on the control system for the organic production:

Code number of control body or control authority	Withdrawal of the approval			Actions taken to ensure effective operation of the control system for the organic production (enforcement)
	Yes/No	From(date)	To(date)
MS-BIO-01
MS-BIO-02
MS-BIO-…

Statement of overall performance of the control system for the organic production: