Division 2 Evidence–based self-assessment for sending organisations

The evidence-based self-assessment by sending organisations shall cover all the standards and procedures, where the organisation must have a policy or practice in place, to fulfil the necessary requirements regarding candidate volunteers and EU Aid Volunteers. The sending organisation shall state, for each requirement of each standard and procedure, whether:

1. (a)

   the minimum requirement is covered in its policy/practice and/or it commits itself to implementing it;

2. (b)

   relevant staff are aware of this and put it into practice;

3. (c)

   there are any specific needs for further work/action to address gaps; and

4. (d)

   the requirement is addressed in certification/accreditation through another approved mechanism (e.g. national, European or international schemes).

To justify the statements in the self-assessment, the applicant sending organisation shall prove compliance and enclose sample evidence and means of verification that the policies and practices referred to in each of the requirements of the standards and the procedures are implemented, particularly in relation to volunteers.

To promote simplification, the Commission shall identify the standards and procedures where the applicant sending organisation needs to take no action if the latter is a humanitarian aid partner of the Commission which has signed a framework (partnership) agreement in force.

At any point of the certification process, the Commission may ask the applicant sending organisation to provide additional evidence, if necessary.