# Commission Regulation (EU) No 1321/2014 of 26 November 2014 on the continuing airworthiness of aircraft and aeronautical products, parts and appliances, and on the approval of organisations and personnel involved in these tasks (Recast) (Text with EEA relevance), Division 145.B.220: Record keeping


(a)The CAA must establish a record-keeping system that allows the adequate storage, accessibility and reliable traceability of:
1.the management system’s documented policies and procedures;
2.the training, qualifications and authorisations of its personnel;
3.the allocation of tasks, covering the elements required by point 145.B.205, as well as the details of tasks allocated;
4.certification processes and continuing oversight of certified organisations, including:
(i)the application for an organisation certificate;
(ii)the CAA’s continuing oversight programme, including all the assessments, audits and inspection records;
(iii)the organisation certificate, including any changes to it;
(iv)a copy of the oversight programme, listing the dates when audits are due and when audits were carried out;
(v)copies of all formal correspondence;
(vi)recommendations for the issue or continuation of a certificate, details of findings and actions taken by the organisations to close those findings, including the date of closure, enforcement actions and observations;
(vii)any assessment, audit and inspection report issued by a competent authority of a third country;
(viii)copies of all the organisation MOEs or manuals, and of any amendments to them;
(ix)copies of any other documents approved by the CAA;
5.documents supporting the use of alternative means of compliance;
6.safety information provided in accordance with point 145.B.125 and follow-up measures;
7.the use of safeguard and flexibility provisions in accordance with Articles 70, 71(1) and 76(4) of Regulation (EU) 2018/1139.
(b)The CAA must maintain a list of all the organisation certificates it has issued.
(c)All the records referred to in points (a) and (b) must be kept for a minimum period of 5 years, subject to data protection law.

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Source: https://www.legislation.gov.uk/eur/2014/1321/annex/II/section/B/division/145.B.220 (the official version)
Page: https://openlegislation.uk/eu-regulation-2014-1321/annex-II/section-B/division-145.B.220
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.