# Commission Delegated Regulation (EU) No 480/2014 of 3 March 2014 supplementing Regulation (EU) No 1303/2013 of the European Parliament and of the Council laying down common provisions on the European Regional Development Fund, the European Social Fund, the Cohesion Fund, the European Agricultural Fund for Rural Development and the European Maritime and Fisheries Fund and laying down general provisions on the European Regional Development Fund, the European Social Fund, the Cohesion Fund and the European Maritime and Fisheries Fund, Annex IV: Key requirements of management and control systems and their classification with regard to their effective functioning referred to in Article 30

Extent: E+W+S+N.I.

Table 1
Key requirements
Key requirements of management and control system
Bodies/authorities concerned
Scope
1
Adequate separation of functions and adequate systems for reporting and monitoring in cases where the responsible authority entrusts execution of tasks to another body.
Managing authority
Internal control environment
2
Appropriate selection of operations.
Managing authority
Management and control activities
3
Adequate information to beneficiaries on applicable conditions for the selected operations.
Managing authority
4
Adequate management verifications.
Managing authority
5
Effective system in place to ensure that all documents regarding expenditure and audits are held to ensure an adequate audit trail.
Managing authority
Management and control activities/Monitoring
6
Reliable system for collecting, recording and storing data for monitoring, evaluation, financial management, verification and audit purposes, including links with electronic data exchange systems with beneficiaries.
Managing authority
7
Effective implementation of proportionate anti-fraud measures.
Managing authority
Management and control activities
8
Appropriate procedures for drawing up the management declaration and annual summary of final audit reports and of controls carried out.
Managing authority
9
Adequate separation of functions and adequate systems for reporting and monitoring in cases where the responsible authority entrusts execution of tasks to another body.
Certifying authority
Internal control environment
10
Appropriate procedures for drawing up and submitting payment applications.
Certifying authority
Management and control activities/Monitoring
11
Appropriate computerised records of expenditure declared and of the corresponding public contribution are maintained.
Certifying authority
Management and control activities
12
Appropriate and complete account of amounts recoverable, recovered and withdrawn.
Certifying authority
13
Appropriate procedures for drawing up and certifying the completeness, accuracy and veracity of the annual accounts.
Certifying authority
14
Adequate separation of functions and adequate systems for ensuring that any other body that carries out audits in accordance with the programme audit strategy has the necessary functional independence and takes account of internationally accepted audit standards.
Audit authority
Internal control environment
15
Adequate systems audits.
Audit authority
Control activities
16
Adequate audits of operations.
Audit authority
17
Adequate audits of accounts.
Audit authority
18
Adequate procedures for providing a reliable audit opinion and for preparing the annual control report.
Audit authority
Table 2
Classification of key requirements for management and control systems with regard to their functioning
Category 1
Works well. No, or only minor improvement(s) needed.
Category 2
Works. Some improvement(s) needed.
Category 3
Works partially. Substantial improvements needed.
Category 4
Essentially does not work.

---
Source: https://www.legislation.gov.uk/eur/2014/480/annex/IV (the official version)
Page: https://openlegislation.uk/eu-regulation-2014-480/annex-IV
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.