# Council Regulation (EU) No 642/2014 of 16 June 2014 establishing the Shift2Rail Joint Undertaking, Article 10: Tasks of the Executive Director

Extent: E+W+S+N.I.

1. The Executive Director shall be the chief executive responsible for the day-to-day management of the S2R Joint Undertaking in accordance with the decisions of the Governing Board.
2. The Executive Director shall be the legal representative of the S2R Joint Undertaking. The Executive Director shall be accountable to the Governing Board and perform his or her duties with complete independence within the powers assigned to him or her.
3. The Executive Director shall implement the budget of the S2R Joint Undertaking. The Executive Director shall provide the Governing Board with all information necessary for the performance of its functions.
4. The Executive Director shall in particular:
(a) prepare and submit for adoption to the Governing Board the draft annual budget, including the corresponding staff establishment plan indicating the number of temporary posts in each grade and function group and the number of contract staff and seconded national experts expressed in full-time equivalents;
(b) prepare and submit for adoption to the Governing Board the annual work plans of the Joint Undertaking and the corresponding expenditure estimates;
(c) submit the annual accounts to the Governing Board for approval;
(d) prepare and submit for approval to the Governing Board the annual activity report referred to in Article 20(2), and such other reports as may be requested by the Governing Board;
(e) handle second-instance settlement of disputes within IPs;
(f) handle first -instance settlement of disputes across IPs;
(g) manage the calls and submit for approval to the Governing Board the list of actions selected for funding;
(h) sign individual agreements or decisions;
(i) sign procurement contracts;
(j) ensure that the obligations of the Joint Undertaking, with regard to the contracts and agreements it concludes, are met;
(k) ensure the coordination between the different IPs and take appropriate action to manage interfaces, avoid undue overlaps between projects and favour synergies across IPs;
(l) propose to the Governing Board adaptations of the technical content and budget allocations between IPs;
(m) ensure that the planned objectives and the schedules are met, coordinate and follow-up the IP activities and propose any appropriate evolution of the objectives and related schedule;
(n) monitor the progress made by the IPs towards achieving the objectives;
(o) draw up and implement the S2R Joint Undertaking's communications policy;
(p) submit to the Governing Board proposals concerning the organisation chart;
(q) organise, direct and supervise the operations and the staff of the S2R Joint Undertaking, within the constraints of the delegation by the Governing Board as provided for in Article 6(2) of this Regulation;
(r) ensure that the activities of the Joint Undertaking are carried out in complete independence and without any conflicts of interest;
(s) establish and ensure the functioning of an effective and efficient internal control system and report any significant change to it to the Governing Board;
(t) ensure that risk assessment and risk management are performed;
(u) take any other measures needed for assessing the progress of the S2R Joint Undertaking towards achieving its objectives;
(v) inform the States Representatives Group, the Scientific Committee and the European Railway Agency regularly of all matters relevant to their advisory role. In this respect, the Executive Director of the Joint Undertaking shall attend the Horizon 2020 smart, green and integrated transport specific configuration programme committee meeting at the request of the committee once per year over the lifetime of the Joint Undertaking in order to outline the progress of the Shift2Rail initiative;
(w) perform any other tasks entrusted or delegated to the Executive Director by the Governing Board.
5. The Executive Director shall set up a Programme Office for the execution, under the Executive Director's responsibility, of all support tasks arising from this Regulation. The Programme Office shall be composed of the staff of the S2R Joint Undertaking and shall in particular carry out the following tasks:
(a) provide support in establishing and managing an appropriate accounting system in accordance with the financial rules of the S2R Joint Undertaking;
(b) manage the calls as provided for in the annual work plan and administer the agreements or decisions, including their coordination;
(c) provide the members and the other bodies of the S2R Joint Undertaking with all relevant information and support necessary for them to perform their duties as well as responding to their specific requests;
(d) act as the secretariat of the bodies of the S2R Joint Undertaking and provide support to any working group set up by the Governing Board.

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Source: https://www.legislation.gov.uk/eur/2014/642/annex/I/article/10 (the official version)
Page: https://openlegislation.uk/eu-regulation-2014-642/annex-I/article-10
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.