# Commission Implementing Regulation (EU) 2016/480 of 1 April 2016 establishing common rules concerning the interconnection of national electronic registers on road transport undertakings and repealing Regulation (EU) No 1213/2010 (Text with EEA relevance), Appendix

Extent: E+W+S+N.I.

Minimum requirements for the content of the XML messages
Common Header
Mandatory
Version
The official version of the XML specifications will be specified through the namespace defined in the message XSD and in the version attribute of the Header element of any XML message. The version number (‘n.m’) will be defined as fixed value in every release of the XML Schema Definition file (xsd).
Yes
Test Identifier
Optional id for testing. The originator of the test will populate the id and all participants in the workflow will forward/return the same id. In production it should be ignored and will not be used if it is supplied.
No
Technical Identifier
A UUID uniquely identifying each individual message. The sender generates a UUID and populates this attribute. This data is not used in any business capacity.
Yes
Workflow Identifier
The workflowId is a UUID and should be generated by the requesting Member State. This id is then used in all messages to correlate the workflow.
Yes
Sent At
The date and time (UTC) that the message was sent.
Yes
Timeout
This is an optional date and time (in UTC format) attribute. This value will be set only by the central hub for forwarded requests and is calculated based on the date/time the initial request has been received by the central hub. This will inform the responding Member State of the time when the request will be timed out. This value is not required in initial requests sent to the central hub and all response messages.
No
From
The ISO 3166-1 Alpha 2 code of the Member State sending the message or ‘EU’.
Yes
To
The ISO 3166-1 Alpha 2 code of the Member State to which the message is being sent or ‘EU’.
Yes
Check Good Repute
Check Good Repute Request
Mandatory
Business Case Identifier
A serial or reference number identifying each individual request.
Yes
Requesting Competent Authority
The competent authority that has issued the search request.
Yes
Transport Manager Details
Yes, if no CPC details
Family Name
Transport manager's family name(s) as indicated on the CPC.
Yes
First Name
Transport manager's complete given name as indicated on the certificate of professional competence.
Yes
Date of Birth
Transport manager's birth date in ISO 8601 format (YYYY-MM-DD).
Yes
Place of Birth
Transport manager's place of birth.
No
CPC Details
Yes, if no transport manager details
CPC Number
Number of certificate of professional competence
Yes
CPC Issue Date
Date of issuance of the CPC, in ISO 8601 format (YYYY-MM-DD).
Yes
CPC Issue Country
Issuing country of the CPC in ISO 3166-1 alpha 2 format.
Yes
Check Good Repute Response
Mandatory
Business Case Identifier
A serial or reference number matching the business case identifier of the request.
Yes
Requesting Competent Authority
The competent authority that has issued the search request.
Yes
Responding Competent Authority
The competent authority that has responded to the search request.
Yes
Status Code
The status code of the search (e.g. found, not found, error, etc.).
Yes
Status Message
An explanatory status description (if necessary).
No
Found Transport Manager Details
Yes if Status Code is Found
Family Name
Transport manager's family name(s) as recorded in the register.
Yes
First Name
Transport manager's complete given name as recorded in the register.
Yes
Date of Birth
Transport manager's birth date in ISO 8601 format (YYYY-MM-DD) as recorded in the register.
Yes
Place of Birth
Transport manager's place of birth as recorded in the register.
Yes
CPC Number
Number of certificate of professional competence as recorded in the register.
Yes
CPC Issue Date
Date of issuance of the CPC, in ISO 8601 format (YYYY-MM-DD) as recorded in the register.
Yes
CPC Issue Country
Issuing country of the CPC in ISO 3166-1 alpha 2 format as recorded in the register.
Yes
Total Managed Undertakings
The number of transport undertakings with which the transport manager is associated.
Yes
Total Managed Vehicles
The total number of vehicles with which the transport manager is associated.
Yes
Fitness
Declaration of either ‘Fit’ or ‘Unfit’.
Yes
End Date of Unfitness
End date of unfitness of the transport manager in ISO 8601 format (YYYY-MM-DD). Applicable if the Fitness is unfit.
No
Search Method
The method used to find the transport manager: NYSIIS, CPC, Custom.
Yes
Transport Undertaking (for each found Transport Manager)
Yes if Managed Undertakings > 0
Transport Undertaking Name
The name of the transport undertaking (name and legal form) as recorded in the register.
Yes
Transport Undertaking Address
The address of the transport undertaking (address, postal code, city, country) as recorded in the register.
Yes
Community Licence Number
The serial number of the Community licence of the transport undertaking (free text alphanumeric field with length 1 to 20).
Yes
Community Licence Status
The status of the community licence of the transport undertaking as recorded in the register.
Yes
Managed Vehicles
The number of vehicles managed as recorded in the register.
Yes
Infringement Notification
Infringement Notification Request
Mandatory
Business Case Identifier
A serial or reference number identifying each individual request.
Yes
Notifying Authority
The competent authority that issues the infringement notification.
Yes
Transport Undertaking
Yes
Transport Undertaking Name
The name of the transport undertaking against which the infringement is being recorded.
Yes
Community Licence Number
The serial number of the certified true copy or of the Community licence of the transport undertaking (free text alphanumeric field with length 1 to 20).
Yes
Vehicle Registration Number
The Vehicle registration number of the offending vehicle.
Yes
Vehicle Registration Country
The country in which the vehicle is registered.
Yes
Serious Infringement
Yes
Date of Infringement
Date of the infringement in ISO 8601 format. (YYYY-MM-DD)
Yes
Category
The category of the infringement:
MSI — Most serious infringement
VSI — Very serious infringement
SI — Serious infringement
Yes
Infringement Type
In accordance with the classification provided in Annex IV to Regulation (EC) No 1071/2009 and Annex I to Regulation (EU) 2016/403
Yes
Date of Check
The date of the check at which infringement has been ascertained in ISO 8601 format (YYYY-MM-DD).
Yes
Penalty Imposed (for each Serious Infringement)
Yes
Penalty Imposed Identifier
The serial number of the individual penalty imposed.
Yes
Final Decision Date
The final decision date of the penalty imposed in ISO 8601 format (YYYY-MM-DD).
Yes
Penalty Type Imposed
Declaration of either:
101 — ‘Warning’
201 — ‘Temporary ban on cabotage operations’
202 — ‘Fine’
203 — ‘Prohibition’
204 — ‘Immobilisation’
102 — ‘Other’
Yes
Start Date
The start date of the penalty imposed in ISO 8601 format (YYYY-MM-DD)
No
End Date
The end date of the penalty imposed in ISO 8601 format (YYYY-MM-DD)
No
Is Executed
Yes/No
Yes
Penalty Requested (for each Serious Infringement)
No
Penalty Requested Identifier
The serial number of the individual penalty requested.
Yes
Penalty Type Requested
Declaration of either:
101 — ‘Warning’
301 — ‘Temporary withdrawal of some or all of the certified true copies of the Community licence’
302 — ‘Permanent withdrawal of some or all of the certified true copies of the Community licence’
303 — ‘Temporary withdrawal of the Community licence’
304 — ‘Permanent withdrawal of the Community licence’
305 — ‘Suspension of the issue of driver attestations’
306 — ‘Withdrawal of driver attestations’
307 — ‘Issue of driver attestations subject to additional conditions in order to prevent misuse’
Yes
Duration
The duration of the requested penalty (calendar days).
No
Infringement Notification Response
Mandatory
Business Case Identifier
A serial or reference number matching the business case identifier of the request.
Yes
Originating Authority
The competent authority that issued the original infringement notification.
Yes
Licensing Authority
The competent authority responding to the infringement notification.
Yes
Status Code
The status code of the infringement response (e.g. found, not found, error, etc.).
Yes
Status Message
An explanatory status description (if necessary).
No
Transport Undertaking
Yes
Transport Undertaking Name
The name of the transport undertaking as recorded in the register.
Yes
Transport Undertaking Address
The address of the transport undertaking (address, postal code, city, country) as recorded in the register.
Yes
Community Licence Number
The serial number of the community licence of the transport undertaking as recorded in the register (free text alphanumeric field with length 1 to 20).
Yes
Community Licence Status
The status of the community licence of the transport undertaking as recorded in the register.
Yes
Managed Vehicles
The number of vehicles managed as recorded in the register.
Yes
Penalty Imposed
No
Penalty Imposed Identifier
The serial number of the individual penalty imposed (given in the Penalty Requested Identifier of the Infringement Notification).
Yes
Authority Imposing Penalty
The name of the authority imposing penalty.
Yes
Is Imposed
Yes/No
Yes
Penalty Type Imposed
Declaration of either:
101 — ‘Warning’
301 — ‘Temporary withdrawal of some or all of the certified true copies of the Community licence’
302 — ‘Permanent withdrawal of some or all of the certified true copies of the Community licence’
303 — ‘Temporary withdrawal of the Community licence’
304 — ‘Permanent withdrawal of the Community licence’
305 — ‘Suspension of the issue of driver attestations’
306 — ‘Withdrawal of driver attestations’
307 — ‘Issue of driver attestations subject to additional conditions in order to prevent misuse’
102 — ‘Other’
Yes
Start Date
The start date of the penalty imposed in ISO 8601 format (YYYY-MM-DD).
No
End Date
The end date of the penalty imposed in ISO 8601 format (YYYY-MM-DD).
No
Reason
Reason if penalty is not imposed.
No
Infringement Notification Acknowledgement
Mandatory
Business Case Identifier
A serial or reference number matching the business case identifier of the notification or the response.
Yes
Status Code
Status code of the acknowledgement.
Yes
Status Message
Status Message String
No
Originating Authority
For an IN_Ack: in the legislation this field is represented as ‘Destination Competent Authority Identifier’.
For an IR_Ack: in the legislation this field is represented as ‘Acknowledging Competent Authority Identifier’.
Yes
Licensing Authority
For an IN_Ack: in the legislation this field is represented as ‘Acknowledging Competent Authority Identifier’.
For an IR_Ack: in the legislation this field is represented as ‘Destination Competent Authority Identifier’.
Yes
Acknowledgement Type
Defining Acknowledgement Type
Possible Values:
‘IN_Ack’
‘IR_Ack’
Yes
Check Community Licence
Check Community Licence Request
Mandatory
Business Case Identifier
A serial or reference number identifying each individual request.
Yes
Originating Authority
The authority issuing the search request.
No
Transport Undertaking
Yes
Transport Undertaking Name
The name of the transport undertaking for which the community licence details are requested.
Yes
Community Licence Number
The serial number of the certified true copy or of the community licence for which the details are requested (free text alphanumeric field with length 1 to 20).
Yes
Vehicle Registration Number
The vehicle registration number for which the certified true copy of the community licence is issued.
No
Check Community Licence Response
Mandatory
Business Case Identifier
A serial or reference number identifying each individual request.
Yes
Originating Authority
The authority that issued the search request.
No
Status Code
The status code of the response (e.g. found, not found, error, etc.).
Yes
Status Message
An explanatory status description (if necessary).
No
Transport Undertaking
Yes if status code is Found
Transport Undertaking Name
The name of the transport undertaking (name and legal form) as recorded in the register.
Yes
Transport Undertaking Address
The address of the transport undertaking (address, postal code, city, country) as recorded in the register.
Yes
Community Licence Details
Yes, if status code is Found
Licencing Authority
The authority that issued the community licence to the transport undertaking.
Yes
Licence Number
The serial number of the community licence of the transport undertaking as recorded in the register (free text alphanumeric field with length 1 to 20).
Yes
Licence Status
The status of the community licence of the transport undertaking as recorded in the register.
Yes
Licence Type
The type of the community licence as recorded in the register. A declaration of:
‘Community licence for passenger transport’
‘National licence for passenger transport’
‘Community licence for goods transport’
‘National licence for goods transport’
Yes
Start Date
The start date of the community licence.
Yes
Expiry Date
The expiry date of the community licence.
Yes
Withdrawal Date
The withdrawal date of the community licence.
No
Suspension Date
The suspension date of the community licence.
No
Suspension Expiry Date
The date on which the community licence suspension expires.
No
Managed Vehicles
The number of vehicles managed as recorded in the register.
Yes
Certified True Copy Details
No
Certified True Copy Number
The serial number of the certified true copy of the community licence of the transport undertaking as recorded in the register (free text alphanumeric field with length 1 to 20).
Yes
Expiry Date
The expiry date of the certified true copy of the community licence.
Yes
Withdrawal Date
The withdrawal date of the certified true copy of the community licence.
No
Withdrawal Expiry Date
The date on which the certified true copy of the community licence withdrawal expires.
No

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Source: https://www.legislation.gov.uk/eur/2016/480/annex/III/appendix (the official version)
Page: https://openlegislation.uk/eu-regulation-2016-480/annex-III/appendix
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.