Article 9 Tasks of the Executive Director
United Kingdom
The Executive Director shall be the chief executive responsible for the day-to-day management of the Joint Undertaking in accordance with the decisions of the Governing Board.
The Executive Director shall be the legal representative of the Joint Undertaking. The Executive Director shall be accountable to the Governing Board and perform his or her duties with complete independence within the powers assigned to him or her.
The Executive Director shall implement the budget of the Joint Undertaking.
The Executive Director shall carry out, in particular, the following tasks in an independent manner:
consolidate and submit for adoption to the Governing Board the draft multiannual strategic plan referred to in Article 18(1);
prepare and submit to the Governing Board for adoption the draft annual budget, including the corresponding staff establishment plan indicating the number of temporary posts in each grade and function group and the number of contract staff and seconded national experts expressed in full-time equivalents;
prepare and submit to the Governing Board for adoption the draft annual work plan including the scope of the calls for proposals, calls for expression of interest and calls for tenders needed to implement the research and innovation activities plan and procurement plans, as proposed by the Industrial and Scientific Advisory Board, and the corresponding expenditure estimates, as proposed by the Participating States and the Commission;
submit for opinion to the Governing Board the annual accounts;
prepare and submit for approval to the Governing Board the annual activity report, including the information on corresponding expenditure;
sign individual grant agreements, decisions and contracts;
sign procurement contracts;
monitor the operations of the petascale and pre-exascale supercomputers owned or funded by the Joint Undertaking, including the allocation of the Union's share of access time, compliance with the access rights for academic and industrial users and quality of provided services;
implement the Joint Undertaking's communication policy;
organise, direct and supervise the operations and the staff of the Joint Undertaking within the limits of the delegation by the Governing Board as provided for in Article 16(2) of this Regulation;
establish and ensure the functioning of an effective and efficient internal control system and report any significant change to it to the Governing Board;
ensure that risk assessment and risk management are performed;
take any other measures needed to assess the progress of the Joint Undertaking towards its objectives as set out in Article 3 of this Regulation;
perform any other tasks entrusted or delegated to the Executive Director by the Governing Board.
The Executive Director shall set up a Programme Office for the execution, under his or her responsibility, of all support tasks arising from this Regulation. The Programme Office shall be composed of the staff of the Joint Undertaking and shall in particular carry out the following tasks:
provide support in establishing and managing an appropriate accounting system in accordance with the financial rules referred to in Article 15 of this Regulation;
manage the calls for proposals as provided for in the annual work plan and administer the grant agreements and decisions;
manage the calls for tenders as provided for in the annual work plan and administer the contracts;
manage the process for the selection of the hosting entities and administer the hosting agreements;
provide the members and the other bodies of the Joint Undertaking with all relevant information and support necessary for them to perform their duties, as well as respond to their specific requests;
act as the secretariat of the bodies of the Joint Undertaking and provide support to advisory groups set up by the Governing Board.