Annex II

‘ ANNEX III

PART 1

Notes for guidance for the common veterinary entry document for animals — model 2 (CVED-A2)

GENERAL

The entries specified in Part I constitute the data dictionaries for the electronic version of the CVED-A2.

Paper copies of an electronic CVED-A2 must bear a unique machine-readable optical label which hyperlinks to the electronic version.

You must select one box from boxes I.20 to I.26 and boxes II.9 to II.16; for each box, you must select one option.

Where a box allows you to select one or more options, only the option(s) you select will be displayed in the electronic version of the CVED-A2.

Where a box is not compulsory, its contents will appear as strike-through text.

The sequences of boxes in the model of CVED-A2, the size and shape of those boxes are indicative.

Where a stamp is required, its electronic equivalent is an electronic seal.

Commission Implementing Regulation (EU) No 139/2013 of 7 January 2013 laying down animal health conditions for imports of certain birds into the Union and the quarantine conditions thereof (OJ L 47, 20.2.2013, p. 1).
Commission Implementing Regulation (EU) 2018/659 of 12 April 2018 on the conditions for the entry into the Union of live equidae and of semen, ova and embryos of equidae (OJ L 110, 30.4.2018, p. 1).
Council Regulation (EC) No 1/2005 of 22 December 2004 on the protection of animals during transport and related operations and amending Directives 64/432/EEC and 93/119/EC and Regulation (EC) No 1255/97 (OJ L 3, 5.1.2005, p. 1).
PART I – DESCRIPTION OF CONSIGNMENT
Box	Description
I.1.	Consignor/Exporter
	Indicate the commercial organization dispatching the consignment (in the third country).
I.2	CVED reference
	This is the unique alpha-numeric code assigned by TRACES (repeated in boxes II.2 and III.2).
I.3	Local reference
	Indicate the unique alpha-numeric code assigned by the competent authority.
I.4	Border inspection post
	Select the name of the Border Inspection Post (BIP).
I.5	Border inspection post code
	This is the unique alpha-numeric code assigned by TRACES to the BIP (published in the Official Journal).
I.6	Consignee/Importer
	Indicate the address of the person or commercial organisation given on the third-country certificate. All these details are compulsory.
I.7	Place of destination
	Place to where the animals are being taken for final unloading (not counting control posts) and kept in accordance with the current rules. Give the name, country, address and post code. The place of destination may be the same as the location of the consignee.
I.8	Operator responsible for the load
	This is the person (including agent or declarant) who is in charge of the consignment when presented to the border inspection post and who makes the necessary declarations to the competent authorities on behalf of the importer: give the name and address. This person is required to notify the BIP in accordance with Article 3(1)(a) of Directive 91/496/EEC. The person responsible for the load and the consignee may be the same person.
I.9	Accompanying documents
	Number: give the unique official number of the certificate. Date of issue: this is the date on which the certificate/document was signed by the official veterinarian or the competent authority. Accompanying documents: this mainly concerns certain types of horses (horse passport), zootechnical documents or CITES permits. Commercial document reference: the airway bill number, the bill of lading number or the commercial number of the train or road vehicle.
I.10	Prior notification
	Give the date and time when consignments are expected to arrive at the BIP. Importers or their representatives are required (pursuant to Article 3(1)(a) of Directive 91/496/EEC) to give one working day’s notice to the veterinary staff of the BIP where the animals are to be presented, specifying the number, nature and expected time of arrival of the animals.
I.11	Country of origin
	This means the country in which the animals spent the requisite period (three months in the case of cattle, pigs, sheep, goats and equidae intended for slaughter; breeding, store or registered equidae, and poultry; six months in the case of breeding and store cattle and pigs; sheep and goats for breeding, store or fattening). For horses re-entering, this means the country from which they were last consigned
I.12	Region of origin
	Region in which the animals spent the same period as specified for the country: this is a requirement only for those countries which are divided into regions and for which imports are authorised only from one or more parts of the country concerned. The regional codes are given in the relevant rules.
I.13	Means of transport
	Give details of the means of transport to the BIP: The mode of transport (air, maritime, rail, road). Identification of the means of transport: for transport by air, the flight number; for maritime transport, the name of the vessel; for rail transport, the number of the train and the wagon and for road transport, the registration number of the road vehicle and the number of the trailer where used.
I.14	Not applicable
I.15	Establishment of origin
	This box may be used to indicate the name and address (street, city and region/province/state, as appropriate), country and ISO country code of the establishment(s) of origin. Where applicable, indicate the registration or approval number.
I.16	Not applicable
I.17	Container number/Seal number
	Give all seal and container identification numbers where relevant. For official seal, indicate the official seal number as indicated in the official certificate and tick ‘official seal’ or indicate any other seal as mentioned in the accompanying documents.
I.18	Certified as or for
	Give the information as indicated on the certificate in accordance with the rules laid down. ‘Body approved pursuant to Directive 92/65/EEC’ means an officially recognised body, institute or centre. ‘Quarantine’ refers to Regulation (EU) No 139/2013f1 for certain birds and Directive 92/65/EC for birds, cats and dogs. ‘Relaying’ applies to molluscs. ‘Other’ means for purposes not listed elsewhere in this classification.
I.19	Not applicable
I.20	For transshipment
	Use this box, in accordance with Article 4(3) of Directive 91/496/EEC, where a consignment is not to be imported at this BIP and the animals are continuing their journey by sea or by air on the same vessel or the same aircraft, to another BIP for import into the European Union or the European Economic Area. Indicate the assigned TRACES unit number – see box I.5. This box may also be used where animals arrive in the EU/EEA from a third country on their way to another third country on board the same aircraft or maritime vessel.
I.21	Not applicable
I.22	For transit to
	This means transit through EU/EEA of animals from a third country and destined for another third country in accordance with Article 9 of Directive 91/496/EEC. Give the ISO code of the third country of destination. Exit BIP: name of the BIP where the animals are to leave the EU.
I.23	For internal market
	Tick this box where consignments are intended to be placed on the Union market.
I.24	Not applicable
I.25	For re-entry
	Re-entry applies only to registered horses for racing, competition and cultural events after temporary export (Regulation (EU) 2018/659)f2.
I.26	For temporary admission
	Temporary admission applies only to registered horses. Indicate the point and date of exit (this must be less than 90 days after admission).
I.27	Means of transport after BIP
	State the mode of transport to be used after the consignment has passed through the BIP and give details (see guidance note in box I.13). ‘Other’ means modes of transport not covered by Regulation (EC) No 1/2005f3 which deals with the welfare of animals during transport.
I.28	Transporter
	In accordance with animal welfare rules, give the transporter’s approval number and in the case of air transport, please ensure that the company is a member of IATA.
I.29	Date of departure
	This box may be used to indicate the estimated date and time of departure from the BIP.
I.30	Journey log
	State where a route plan is presented to accompany the animals in accordance with the requirements of Regulation (EC) No 1/2005.
I.31	Description of consignment
	Species: state the species of animal by giving the common name and breed where appropriate. For non-domestic animals (in particular those destined for zoos, exhibitions or research institutes) give the scientific name.
I.32	Total number of packages
	Give the number of boxes, cages or stalls in which the animals are being transported.
I.33	Total quantity
	Give the number or weight in kg as stated on the veterinary certificate or other documents
I.34	Total net weight/total gross weight (kg)
	This box may be used to: Indicate the total net weight (i.e. the mass of the animals themselves, without immediate containers or any packaging); Indicate the total gross weight (i.e. the aggregate mass of the animals, plus immediate containers and all packaging, but excluding transport containers and other transport equipment).
I.35	Declaration
	I, the undersigned person responsible for the load detailed above, certify that to the best of my knowledge and belief the statements made in Part I of this document are true and complete and I agree to comply with the legal requirements of Directive 91/496/EEC, including payment for veterinary checks, as well as for redispatching consignments, for quarantine or isolation of animals, or costs of euthanasia and disposal if necessary. This commits the signatory also to accepting back consignments in transit that are refused entry by a third country.

PART II – CONTROLS
Box	Description
II.1.	Previous CVED
	This is the unique alpha-numeric code assigned by TRACES to the CVED used where a consignment is split or in the case of transhipment (where official controls are performed), replacement or, cancellation.
II.2	CVED reference
	This is the unique alpha-numeric code indicated in Box I.2.
II.3	Documentary check
	To be completed for all consignments. This also includes checking compliance with national requirements regardless of the final destination. The documentation required for this check will be provided by the importer or the importer’s representative.
II.4	Identity check
	Compare with the original certificates and documents. Derogation: tick this box where animals are being transshipped from one BIP to another and will not have undergone an identity check pursuant to Article 4(3) of Directive 91/496/EEC.
II.5	Physical check
	This includes the outcome of the clinical examination, and the mortality and morbidity of the animals. Derogation: tick this box where animals are being transshipped from one BIP to another and will not have undergone a physical check pursuant to Article 4(3) of Directive 91/496/EEC This box must also be used for species of animal not listed in Annex A to Directive 90/425/EEC imported at a BIP of a Member State which is not the final destination and for which the physical checks must be carried out at the place of final destination in accordance with Article 8(A)(1)(b)(ii) of Directive 91/496/EEC.
II.6	Laboratory test
	Tested for: state the category of substance or pathogen for which an investigation procedure is undertaken. ‘On a random basis’ indicates monthly sampling pursuant to Decision 97/794/EC. ‘Based on suspicions’ includes cases where animals are suspected of having a disease or show signs of disease or are tested under safeguard clauses in force. Pending: tick if the animals have not been dispatched pending results
II.7	Welfare check
	Describe the transport conditions and the welfare status of the animals on arrival. Derogation: tick this box where animals are being transshipped from one BIP to another and will not have undergone a welfare check.
II.8	Impact of the transport on animals
	State how many animals have died, how many are unfit to travel and how many females gave birth or miscarried during transport. In the case of animals consigned in large numbers (day-old chicks, fish, molluscs, etc.) give an estimate of the number of dead or unfit animals as appropriate.
II.9	Acceptable for transhipment
	Complete where relevant to indicate acceptability for transshipment as defined in box. I.20.
II.10	Not applicable
II.11	Acceptable for transit
	Complete by indicating transit Member States in accordance with the route plan where appropriate
II.12	Acceptable for internal market
	Complete as appropriate if the animals are being sent to a controlled destination (slaughterhouse, officially approved body or quarantine as defined in box I.18) authorised for import on special conditions.
II.13	Not applicable
II.14	Not applicable
II.15	Acceptable for temporary admission
	This box applies only for registered horses. They are authorised to remain on EU/EEA territory only until the date specified in box I.26, which cannot be more than 90 days.
II.16	Not acceptable
	Use this box for consignments which do not meet EU requirements or which are suspect. Where import is refused, indicate clearly the procedure to be followed. ‘Slaughter’ means that the meat from the animals could go for human consumption if passed on inspection. ‘Euthanasia’ means destruction or elimination of the animals and their meat cannot be allowed to go for human consumption.
II.17	Reason for refusal
	Complete as appropriate to add relevant information. Tick the appropriate box. ‘Absence of/invalid certificate’ refers to import licenses or transit documents required by third countries or Member States.
II.18	Details of controlled destinations
	Give the approval number and address including postcode for all destinations where an additional veterinary check is required. This applies to boxes II.9, II.11, II.12 and II.15. For box II.15 only give the address of the first establishment. For sensitive bodies which must remain anonymous, give the number assigned to them but no address.
II.19	Consignment resealed
	Use this box when the original seal recorded on a consignment is destroyed on opening the container. A consolidated list of all seals that have been used for this purpose should be kept.
II.20	Identification of BIP
	Official stamp of the BIP or competent authority
II.21	Certifying officer
	Name and signature of the official veterinarian, and date
II.22	Inspection fees
	For internal purposes.
II.23	Customs document reference
	For use by customs services to add relevant information (e.g. the number of the T1 or T5 customs certificate) where consignments remain under customs controls for a period. This information is normally added after signature by the veterinarian.
II.24	Subsequent CVED
	Indicate the alphanumeric code of one or more daughter CVEDs.

PART III – FOLLOW-UP
Box	Description
III.1	Previous CVED
	This is the unique alpha-numeric code indicated in box II.1.
III.2	CVED reference
	This is the unique alpha-numeric code indicated in box I.2.
III.3	Subsequent CVED
	Indicate the alphanumeric code of one or more CVEDs indicated in box II.24.
III.4	Details on re-dispatch
	Indicate the means of transport used and its identification, the country and the ISO country code. Indicate the date of re-dispatch and the name of the exit BIP, as soon as this information is known.
III.5	Follow-up by
	Indicate the authority in charge of certifying the reception and compliance of the consignment covered by the CVED: the exit BIP, the final destination BIP or the control unit. Indicate the further destination and/or reasons for non-compliance or for changing the animals’ status (e.g. invalid destination, missing or invalid certificate, document mismatch, missing or invalid identification, unsatisfactory tests, suspected animal(s), dead animal(s), lost animal(s) or conversion into permanent entry).
III.6	Certifying officer
	This refers to the signature of the certifying officer of the competent authority in the case of re-dispatch and follow-up of the consignments.

PART 2

Model for the CVED-A2

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