Division 5

To keep the maintenance file updated throughout the lifecycle of a vehicle, the organisation shall have procedures to:

1. (a)

   collect at least the relevant information in relation to:

   1. (i)

      the type and extent of operations effectively performed, including, but not limited to accidents, serious accidents and incidents, as defined in Directive (EU) 2016/798;

   2. (ii)

      the detected failures on components;

   3. (iii)

      the type and extent of operations planned;

   4. (iv)

      the maintenance effectively performed.

2. (b)

   define the need for updates, taking into account the limit values for interoperability;

3. (c)

   make proposals for and approve changes and their implementation, with a view to a decision based on clear criteria, taking into account the findings from risk assessment performed by application of the common safety methods related to the risk evaluation and assessment methods as adopted pursuant to point (a) of Article 6(1) of Directive (EU) 2016/798;

4. (d)

   ensure that the implementation of changes is done accordingly;

5. (e)

   monitor the effectiveness of the changes through a process in consistency with the methods for assessing the safety level and the safety performance of railway operators at national and Union level as adopted pursuant to point (d) of Article 6(1) of Directive (EU) 2016/798.