# Regulation (EU) 2019/816 of the European Parliament and of the Council of 17 April 2019 establishing a centralised system for the identification of Member States holding conviction information on third-country nationals and stateless persons (ECRIS-TCN) to supplement the European Criminal Records Information System and amending Regulation (EU) 2018/1726 (revoked) EU Regulation 2019/816 · adopted 17 April 2019 Regulation (EU) 2019/816 of the European Parliament and of the Council of 17 April 2019 establishing a centralised system for the identification of Member States holding conviction information on third-country nationals and stateless persons (ECRIS-TCN) to supplement the European Criminal Records Information System and amending Regulation (EU) 2018/1726 PDFs: Printed copy https://openlegislation.uk/eu-regulation-2019-816/pdf/eur_20190816_adopted_en.pdf; Revised version (11 June 2019) https://openlegislation.uk/eu-regulation-2019-816/pdf/eur_20190816_2019-06-11_en.pdf ## Introductory text Regulation (EU) 2019/816 of the European Parliament and of the Council of 17 April 2019 establishing a centralised system for the identification of Member States holding conviction information on third-country nationals and stateless persons (ECRIS-TCN) to supplement the European Criminal Records Information System and amending Regulation (EU) 2018/1726 (revoked) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## Chapter I: General provisions ## 1 Subject matter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 2 Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 3 Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 4 Technical architecture of ECRIS-TCN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## Chapter II: Entry and use of data by central authorities ## 5 Data entry in ECRIS-TCN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 6 Facial images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 7 Use of ECRIS-TCN for identifying the Member States holding criminal records information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## Chapter III: Retention and modification of the data ## 8 Retention period for data storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 9 Modification and erasure of data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## Chapter IV: Development, operation and responsibilities ## 10 Adoption of implementing acts by the Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 11 Development and operational management of ECRIS — TCN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 12 Responsibilities of the Member States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 13 Responsibility for the use of data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 14 Access for Eurojust, Europol, and the EPPO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 15 Access by authorised staff of Eurojust, Europol and the EPPO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 16 Responsibilities of Eurojust, Europol and the EPPO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 17 Contact point for third countries and international organisations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 18 Providing information to a third country, international organisation or private party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 19 Data Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 20 Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 21 Self-monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 22 Penalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## Chapter V: Data protection rights and supervision ## 23 Data controller and data processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 24 Purpose of the processing of personal data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 25 Right of access, rectification, erasure and restriction of processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 26 Cooperation to ensure respect for data protection rights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 27 Remedies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 28 Supervision by the national supervisory authorities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 29 Supervision by the European Data Protection Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 30 Cooperation among national supervisory authorities and the European Data Protection Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 31 Keeping of logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## Chapter VI: Final provisions ## 32 Use of data for reporting and statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 33 Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 34 Notifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 35 Entry of data and start of operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 36 Monitoring and evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 37 Exercise of the delegation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 38 Committee procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 39 Advisory Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 40 Amendments to Regulation (EU) 2018/1726 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 41 Implementation and transitional provisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## 42 Entry into force . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ## STANDARD INFORMATION REQUEST FORM AS REFERRED TO IN ARTICLE 17(1) OF REGULATION (EU) 2019/816 IN ORDER TO OBTAIN INFORMATION ON WHICH MEMBER STATE, IF ANY, HOLDS CRIMINAL RECORDS INFORMATION OF A THIRD-COUNTRY NATIONAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . --- Source: https://www.legislation.gov.uk/eur/2019/816 (the official version) Page: https://openlegislation.uk/eu-regulation-2019-816 Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.