# The Investment Trusts (Dividends) (Optional Treatment as Interest Distributions) Regulations 2009, Regulation 23: Duty to keep and preserve records


(1) A company must—
(a) keep such books, records and other documents as may be needed to enable the company to demonstrate that the information supplied in any written statement for the purposes of section 234A of ICTA is correct and complete,
(b) keep copies of all declarations made under Part 3 of these Regulations received by the company,
(c) keep such books, records and other documents as may be needed in relation to amounts distributed as interest distributions (whether or not the interest distributions were made without deduction of tax) for the purposes of demonstrating when and to whom those amounts were distributed, and
(d) preserve those books, records, other documents and declarations in accordance with this regulation.
In this regulation the books, records, other documents and declarations a company is required to keep and preserve are referred to as the “relevant records”.
(2) The relevant records must be preserved until the end of the day that is the sixth anniversary of the end of the tax year in which the distribution is made to which the relevant records relate.
(3) Subject to paragraph (4), the duty under paragraphs (1) and (2) to preserve relevant records may be discharged—
(a) by preserving them in any form and by any means, or
(b) by preserving the information contained in them in any form and by any means.
(4) Paragraph (3) does not apply in the case of any kind of record or document to which paragraph 22(3) of Schedule 18 to the Finance Act 1998 (preservation of information etc) applies.

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Source: https://www.legislation.gov.uk/uksi/2009/2034/regulation/23 (the official version)
Page: https://openlegislation.uk/investment-trusts-dividends-optional-treatment-as-interest-distributions-regulations-2009/regulation-23
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.