# The Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, Regulation 11: Access to agenda and connected reports


(1) Subject to paragraph (2), a copy of the agenda and every report for a public meeting shall be available for inspection by the public at the offices of the local authority when they are made available to the members of the executive or decision making body responsible for making the decision to which they relate.
(2) If the proper officer thinks fit, there may be excluded from the copy of any report provided pursuant to paragraph (1) the whole, or any part, of the report which relates only to the transaction of an item of business during which, in his opinion, the meeting is likely not to be open to the public.
(3) Subject to paragraph (4), any document which is required by paragraph (1) to be available for inspection by the public shall be available for such inspection for at least three clear days before the meeting, except that—
(a) where the meeting is convened at shorter notice in accordance with regulation 15 or 16, a copy of the agenda and associated reports shall be available for inspection at the time the meeting is convened; and
(b) where an item which would be available for inspection by the public is added to the agenda, a copy of the revised agenda, and of any report relating to the item for consideration at the meeting, shall be available for inspection by the public when the item is added to the agenda.
(4) Nothing in paragraph (3) shall require a copy of the agenda, item or report to be available for inspection by the public until a copy is available to members of the decision making body concerned.
(5) Where by virtue of paragraph (2) the whole or any part of a report for a public meeting is not available for inspection by the public—
(a) every copy of the whole report or of the part of the report, as the case may be, shall be marked “not for publication”; and
(b) there shall be stated on every copy of the whole or the part of the report—
(i) that it contains confidential information;
(ii) by reference to the descriptions in Schedule 12A to the 1972 Act, the description of exempt information by virtue of which the decision making body discharging the executive function are likely to exclude the public during the item to which the report relates; or
(iii) that the report or the part of the report contains the advice of a political adviser or assistant as the case may be.
(6) Except during any part of a public meeting during which the public are excluded, the local authority shall make available for the use of members of the public present at the meeting a reasonable number of copies of the agenda and of the reports for the meeting.
(7) Subject to regulation 21, a local authority shall, following any request on behalf of a newspaper and on payment being made of postage charges or any other necessary charge for transmission, supply to the newspaper—
(a) a copy of the agenda for a public meeting and a copy of each of the reports for consideration at the meeting;
(b) such further statements or particulars, if any, as are necessary to indicate the nature of the items contained in the agenda; and
(c) if the proper officer thinks fit in the case of any item, a copy of any other document supplied to members of the executive in connection with the item.
(8) Paragraph (3) applies in relation to copies of reports provided pursuant to paragraph (6) or (7) as it applies in relation to copies of reports provided pursuant to paragraph (1).

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Source: https://www.legislation.gov.uk/uksi/2000/3272/regulation/11 (the official version)
Page: https://openlegislation.uk/local-authorities-executive-arrangements-access-to-information-england-regulations-2000/regulation-11
Contains public sector information licensed under the Open Government Licence v3.0. Source: legislation.gov.uk, The National Archives.